Agreement for the Provision of Pound Services



Authorize the County Executive to execute a new Agreement with the Charlottesville/Albemarle Society for the Prevention of Cruelty to Animals to provide pound services for the County of Albemarle and the City of Charlottesville



Messrs. Tucker, Elliott, and Davis, and Ms. Kim





November 4, 2009


ACTION:                INFORMATION:   



  ACTION:   X          INFORMATION:   









The Charlottesville/Albemarle Society for the Prevention of Cruelty to Animals (CASPCA) owns and operates an animal shelter in the County and has served as the County’s pound since 1956.  The current Agreement was negotiated in 2003 and provides that CASPA will be compensated $100 per dog or cat brought to the animal shelter by Animal Control officers and $100 per stray dog and $50 per stray cat brought to the animal shelter by residents who are not the owners of the animals.  Because this funding arrangement is no longer acceptable to CASPCA, it has notified the City and County that the 2003 Agreement will not be extended beyond December of 2009. In order for the County and City to have CASPCA continue to serve as the County and City pound, a new Agreement is required.



While there is no direct impact to the goals and objectives included in the current Strategic Plan, CASPCA serves the County as both the animal shelter and the County’s pound. CASPCA’s efforts support the community’s quality of life as envisioned in the County’s Strategic Plan’s mission and vision statements.




A new Agreement has been negotiated that sets forth the operating terms and conditions and the compensation the County and the City agree to pay the CASPCA for pound services and the care of the animals on an annual formula,  rather than on a per-animal basis.  This new Agreement was developed in coordination with the County Executive’s Office, the City Manager’s Office, the City and County Animal Control officers, and the CASPCA.  It has been reviewed and approved by the City and County Attorneys’ Offices.  The new Agreement provides a compensation formula based on the County’s population (most recent U.S .Census projection) multiplied by a per capita amount (set at $4 in FY 11 & $5 in FY 12).  For each year after FY12, the rate will be set by utilizing the rate in effect for the immediately preceding year multiplied by the Consumer Price Index (CPI). The initial term of the Agreement is for three years and thereafter it renews automatically for additional one year terms unless terminated by twelve months prior written notice.


The Agreement has been executed by the CASPCA and is subject to approval by the County and City.  The City Council is scheduled to consider this Agreement at its November 2, 2009 meeting.




The funding formula in the new Agreement will have a significant budget impact starting in FY 2011.  


The County’s FY 10 contribution to the CASPCA is $198,106 based on the current per-animal compensation formula; however, pursuant to the terms of the new Agreement, the County will make an additional $50,000 capital improvement payment prior to December 31, 2009. The appropriation for this additional payment is included in the FY10 Budget Amendment item being considered by the Board at its November 4, 2009 meeting. Under the new Agreement, the County’s payment to CASPCA in FY10 will total $248,106. 


The impact on the County for FY 11 and FY 12 based on the new annual funding formula is estimated to be as follows:


FY 11 Contribution:  $369,248 (49% increase over FY 10)

FY 12 Contribution:  $471,560 (28% increase over FY 11)




It is recommended that the Board authorize the County Executive to execute the Agreement for the Provision of Pound Services between the City of Charlottesville, Albemarle County and CASPCA (Attachment A).




A – Agreement for the provision of pound services

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