Attachment A


Appropriation #2008067                                                                                                                                                                                       $ 40,000.00


            Revenue Source:                        Old Jail Facility Maint. Project       40,000.00


In 2006 the City of Charlottesville in partnership with Albemarle County purchased the property known as Preston-Morris on High Street.  This property is used by the Juvenile & Domestic Relations Court.  An inspection of the building revealed that it is not in compliance with the Americans with Disabilities Act (ADA).  This project was not identified in a timely manner to be included in the current Capital Improvements Plan.  The City has processed a design to correct the deficiencies, including access and restrooms upgrades, initiated the competitive bid process, and is ready to sign the necessary contracts and proceed with the project.  The total cost of the project is $80,000.00, with construction at $63,500.00, design fees of $8,650.00, and contingency and project oversight at $7,850.00.  The County’s share of the project will be $40,000.00.    It is requested that $40,000.00 be transferred from the Old Jail Maintenance capital project, which has a current balance of $110,795.00, to proceed with construction to bring this building into ADA compliance.



Appropriation #2008068                                                                                                                                                                                       $ 15,429.87


            Revenue Source:                        Federal Revenue                        $  2,248.37

                                                            Other Fund Balance                     13,181.50


The U.S. Department of Justice awarded Albemarle County a grant in FY 06/07 in the amount of $130,000.00, with a 50% local match, to update and/or install video monitoring systems for Monticello, Western Albemarle, and Murray High Schools.  This includes cameras, recorders, a viewing monitor, and antennas.  The School Resource Officer will share responsibility for the system with the school administration.  This new system serves as a deterrent, a monitor for immediate response, and a record of people and events for use in enhancing future safety.  At the end of FY 06/07, this grant had an available fund balance of $13,181.50 which can be reappropriated for use in FY 07/08.  In addition, we anticipate receiving the remaining federal grant revenue of $2,248.37 during the year.



Appropriation #2008069                                                                                                                                                                                       $ 22,061.30


            Revenue Source:                        Transfer from School CIP            $22,061.30


During the FY 08/09 CIP Budget process, it was recommended that a facility be leased to meet storage needs for both the School Division and Local Government in lieu of building the storage portion of the Support Services Complex.  Funding for the FY 08/09 lease payments for both Local Government and the School Division will be provided through a transfer from the CIP to the General and School Funds.  Since that time, staff was successful in locating a suitable space and has entered into a lease agreement which will provide 31,970 square feet of storage space with 23,018 square feet being allocated to the School Division and 8,952 square feet to Local Government.  General Services has identified funds within its existing operating budget to fund Local Government's share of the lease payments through June 30th and will require no additional Board action.  The School Division has identified $22,061.30 in funding in its CIP Maintenance Budget which may be used to fund its portion of the lease through June 30th.   This appropriation request will transfer $22,061.30 from the School CIP Maintenance to the School Division operating budget for this purpose.



Appropriation #2008070                                                                                                                                                                                       $ 11,667.00


            Revenue Source:                        Local Revenue                           $   1,667.00

                                                            State Revenue                                5,000.00

                                                            Federal Revenue                             5,000.00


The Department of Criminal Justice Services (DCJS) has awarded the Commission on Children & Families a grant in the amount of $5,000.00 in Federal funds, $5,000.00 in State funds, with a local match of $1,667.00, for a total grant award of $11,667.00.  This grant will provide 200 service-learning sessions for 48 weeks for youth who are at risk of gang involvement.  The local match will be funded by the Community Attention agency.



Appropriation #2008071                                                                                                                                                                                     $213,698.00


            Revenue Source:                        School Fund Balance                 $213,698.00


At their meeting on April 24, 2008, the School Board approved the following appropriations:




Appropriation #2008072                                                                                                                                                                                    $799,096.35


            Revenue Source:                        Debt Service Fund Balance         $799,096.35


In December 2003, December 2004, March 2005, and April 2005, the Virginia Public School Authority (VPSA) issued bonds for the purpose of refunding for debt service savings various series of its outstanding bonds.  Albemarle County participated in the original issues that were refunded.  In the past, VPSA had returned savings derived from the refundings by calculating the debt service savings allocated to each locality and distributing the savings in a lump sum.  This lump sum was subject to certain restrictions applicable to the related bonds. 


In FY 06/07, instead of issuing a lump sum payment, VPSA issued a debt service credit on the issues involved in the refunding which reduced the amount of debt service the County had to pay out during the year.  The transfer from the General Fund to the Debt Service fund, however, was made at the budgeted, original debt service amount.  This resulted in a balance in the Debt Service fund at the end of FY 06/07 which can be appropriated back to the Capital Improvements Fund. 


Appropriation #2008073                                                                                                                                                                                    $305,000.00


            Revenue Source:                        Glenmore Proffer            $305,000.00


The purpose of the Route 250/22 intersection project is to improve the intersection and is funded through a public-private partnership between VDOT, the County and Luck Stone Corporation. This partnership has significantly shortened the construction timeframe for this project and leveraged private funds toward road improvements. The project will realign Route 22 at Route 250 intersection and establish a new access for Luck Stone at this intersection resulting in a four-way signalized intersection, with Route 250 being two legs of the intersection and Route 22 and Luck Stone being the other two legs.  The project cost breakdown is as follows:


VDOT – preliminary engineering, right of way = $1,568,500

Luck Stone – Site contractor, paving, stone, hauling= $970,000

Albemarle County (via proffer) – Traffic signal, piping, guardrail, pavement markings= $305,000


The County’s share of funding, $305,000.00 will be provided from proffer funds from the Glenmore PUD for Route 250 improvements.


In FY 06/07, $145,000.00 was appropriated in the Capital Improvements Fund to establish an account for the purpose of accepting contributions for improvements to this intersection, including proffered funds from the Glenmore development.  This appropriation request will provide an additional $160,000.00 to complete the County’s share of funding for the project and will recognize $305,000.00 in Glenmore Proffer funds as revenue into the CIP for this expense.



Appropriation #2008074                                                                                                                                                                                     $100,000.00


            Revenue Source:                        North Pointe Proffer        $100,000.00


The North Pointe Proffer designated $100,000.00 for the Route 29 North Corridor Study.  The contract for the study was initiated in 2005, prior to receipt of these funds.  In order to provide enough funding at the time the contract was issued, $140,000.00 was reallocated from the Transportation Improvement fund for this purpose.  The North Pointe Proffer funds have now been received and this appropriation will replenish $100,000.00 to the Transportation Improvement fund.


Appropriation #2008075                                                                                                                                                                                         $ 5,795.32


            Revenue Source:                        Local (Donations)           $ 5,795.32


At its May 8, 2008 meeting, the School Board approved the following appropriations:





Appropriation #2008076                                                                                                                                                                                       $ 20,000.00


            Revenue Source:                        Local (Donations)           $ 20,000.00


Western Albemarle High School received three donations through the WAHS Rowing Club totaling $20,000.00 to support the construction of a boat house to be located at Beaver Creek Park in Albemarle County.  The boat house will be constructed on County owned property and as such will require County oversight and formal appropriation of the funds by the Board of Supervisors.  The WAHS Rowing Club has agreed to raise sufficient monies to build and maintain both the boat house and the dock associated with it.  On Thursday, May 22, 2008, the Albemarle County School Board acknowledged receipt of the donations and agreed to deposit the funds in the County’s Capital Improvements Fund.  This request will appropriate the $20,000.00 to be used solely for the construction of the boat house.  Any excess funds following completion of the project will be returned to the Rowing Club.   


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