Community Development Work Program




Consideration of additions and/or revisions to Community Development’s Work Program




Tucker, Foley, Davis, Graham, Cilimberg, Benish








June 6, 2007



ACTION:     X                        INFORMATION:    



      ACTION:                          INFORMATION:   










In January, staff reviewed progress on Community Development’s work program with the Board and sought direction with respect to possible new initiatives. Materials presented at that work session are included as Attachments A and B. The Board requested staff to bring back additional analysis on the scope of work for the new initiatives and how they relate to the existing work program.   




Goal 2: Protect the County's Natural, Scenic and Historic Resources

Goal 4:  Effectively Manage the County’s Growth and Development.



To assist in understanding the work program, staff has prepared a timeline which shows the current work program (Attachment C) and the proposed revised work program (Attachment D).  These attachments show the initiatives with time broken into staff development (grey), Planning Commission review periods (yellow), Board review periods (green), and open time slots (purple).  It should be noted that staff’s work during the Planning Commission and Board reviews can be as intensive and more stressful than the development phase. This is due to the need for quick turnaround on revisions and additional information as requested. The recommended revised work program illustrates that all available time is currently allocated for the next year.      


Recommended revised work program incorporating new high priority Board initiatives and deferring lower priority issues – Attachment D

With respect to possible new initiatives, staff has estimated the work involved with each of these and incorporated them into a revised schedule (Attachment D) based on the current understanding of the Board’s priorities.  This revised schedule includes new work initiatives and changes to the schedule of some existing initiatives.  With respect to existing initiatives that are being revised, staff has prioritized its efforts and deferred initiatives that were felt of lower importance to the Board. When changed, the item is shown in italics on Attachment D and an arrow is used to show the extent of the deferral.   

Those changes are shown in italics. A brief summary of the new initiatives in this schedule is provided below.


  1. Green Buildings – Staff notes the Planning Commission has completed work on Comprehensive Plan changes.   The strategies are flexible enough to allow for a range of efforts, from working within existing resources to requiring additional resources.  The base level of effort would not require modifying the existing work program  or additional resources, though it does reflect an opportunity cost in delaying other initiatives.  Staff has assumed that base level of work for the revised work program.     
  2. Erosion and Sediment Control Program Changes -   Staff plans to present a list of possible changes that respond to requests by the Board.  Given the interest in completing a proffer policy, staff has decided to defer any work on this until completion of the proffer policy. The workload impact for this effort largely depends on the amount of public outreach that is expected before an ordinance amendment is brought back to the Board.   It should be noted these changes would be an amendment to the Water Protection Ordinance, which means there is no need for review by the Planning Commission and advertisement requirements are not as extensive.  Additionally, any additional resources and/or funding to implement the changes will be considered with the future discussion.    
  3. Proffer Policy – Based on Board direction in May, staff is working on a proffer policy and anticipates that a Comprehensive Plan Amendment that incorporates this policy could be ready for Board decision in August.   Staff anticipates that the first few months following adoption of this policy will require some additional work on establishing procedures and education on the new policy.
  4. Development Review Task Force – The task force recommendations were accepted by the Board in May and staff has started implementation (e.g. 2 phase rezoning process).  As part of efforts towards continuous improvement, staff builds time into the work program each year for this type of effort.   This shows in the revised schedule by the “Dev Review T.F.” on the staff improvements.  Basically, this means the Task Force recommendations are the staff focus on process improvements this next year.     


Items not included in the revised work program

Staff has not attempted to include the following items into the work program for reasons stated below.  It is felt that the work involved in these initiatives would significantly impact a number of other priority items identified by the Board.  If the Board should desire that the following items be incorporated in the revised work plan outlined above, staff will need very specific direction on which items should be put off.  As is noted, work on either of the following two items will have a significant impact on the proposed revised work plan.

  1. Sustainable Development - As noted in January, staff has struggled with defining the workload impacts for this cutting edge proposal.  Recently, Advocates for a Sustainable Albemarle Population (ASAP) submitted a proposal which would have them accelerate this initiative by facilitating stakeholders reaching agreement on the basis for estimating a sustainable population.   This first phase would require a considerable amount of work, but staff’s role is envisioned to be limited to providing data and answering specific questions.  Staff believes ASAP’s estimate of one year for phase one is very optimistic and it would likely require more time to agree upon a framework, complete an analysis, and gain wide community support. Thus, for the first couple of years, it is envisioned this would require few staff resources if the ASAP proposal is pursued. Beyond that initial phase managed by ASAP, staff is unable to predict what, if any, Comprehensive Plan changes or ordinance changes may come from this effort, but the attached timeline anticipates this could be extensive.    
  2. Transfer of Development Rights - Staff has not included a Transfer of Development Rights (TDR) initiative in the proposed work program for next year. Staff has not heard Board support for starting work on a TDR program at this time.   Staff has analyzed the proposal presented to the Board by Mr. Slutsky in December 2006 and can give some rough estimates of the work that would be involved.  Staff sees three major components of this effort: downzoning the Rural Areas, creation of a new Development Area, and establishment of the TDR mechanisms.  From a procedural standpoint, staff believes downzoning the Rural Areas would be the easiest of these efforts. Staff believes both the creation of a new Development Area and establishing the transfer program would require much more significant efforts.  The creation of the Development Area is anticipated to require roughly the same amount of work as completing a master plan, such as Places 29, and staff believes the creation of the transfer program would roughly require the same amount of work as significant ordinance changes, such as the affordable housing program.  If the Board decided to pursue the TDR program at this time, staff would recommend deferring the start of any new master plans until this work is completed.        




The recommended revised work plan requires no additional resources, but does defer items considered a lower priority as noted above.  No additional resources are being requested.    




With the above analysis, staff has provided a recommendation on changes to next year’s work program that can be accommodated without the need to add resources.  Recognizing further additions to the work program could require additional resources, staff recommends the revised work program shown in Attachment D be used for FY 07-08 and any additional initiatives be considered for subsequent years.      




Attachment A -  Work program as presented to Board in January 2007

Attachment B – January 2007 update on work program

Attachment C – Current Work Schedule

Attachment D – Proposed Work Schedule

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