Albemarle County Planning Commission

December 5, 2006


The Albemarle County Planning Commission held a meeting and a public hearing on Tuesday, December 5, 2006, at 6:00 p.m., at the County Office Building, Second Floor, Auditorium, Second Floor, 401 McIntire Road, Charlottesville, Virginia. Members attending were Eric Strucko, Jon Cannon, Marcia Joseph, Chairman, Bill Edgerton (arrived at 6:12 p.m.), Duane Zobrist and Pete Craddock. Absent was Calvin Morris, Vice-Chairman.  Julia Monteith, Senior Land Use Planner for the University of Virginia, representative for David J. Neuman, FAIA, Architect for University of Virginia was absent. 


Other officials present were Wayne Cilimberg, Planning Director; Gerald Gatobu, Senior Planner, David Benish, Chief of Planning; Amelia McCulley, Zoning and Current Development Director/Zoning Administrator; Bill Fritz, Chief of Current Development; Claudette Grant, Senior Planner; Sean Dougherty, Senior Planner; Judith Wiegand, Senior Planner; David E. Pennock, Principal Planner and Greg Kamptner, Deputy County Attorney.


Call to Order and Establish Quorum:


Ms. Joseph called the regular meeting to order at 6:09 p.m. and established a quorum.


            Public Hearing Item:


SP-2006-021 Kappa Sigma International Headquarters Amendment (Sign #78)

PROPOSED: Request to modify SP 03-91(6.14 acres) (reconfigure grass stabilized parking and include future improvements, such as picnic pavilions, maintenance building and recreational areas).

ZONING CATEGORY/GENERAL USAGE: R-1 Residential (1 unit/acre)

SECTION: 13.2.2 (2) and 5.1.02 fraternal clubs

COMPREHENSIVE PLAN LAND USE/DENSITY:  Urban Density Residential - residential (6.01-34 units/acre) and supporting uses such as religious institutions, schools, commercial, office and service uses. Neighborhood 4


LOCATION: 1612 Scottsville Rd. (Route 20) approx. 1 mile south of Mill Creek Drive

TAX MAP/PARCEL: 91/16 and 91/16D


STAFF:  Claudette Grant


Ms. Grant gave a power point presentation and summarized the staff report. 





·        This is a relatively low impact use to a residential area.  It provides pedestrian connection to the front of the site.  The building and uses can provide a neighborhood center to the surrounding community. 


o    Staff has identified the following factor as unfavorable:


·     The recreational uses could have elevated noise levels at times. 

·     Staff notes that the applicant will need to make a minor revision to the plan as noted in the staff report.  This change can be done between the Planning Commission public hearing and the Board of Supervisors public hearing.


o       Staff sent revisions to the conditions to the Commission.  Staff made a few changes as noted in red on the copy. Staff recommends approval of this special use permit with conditions with the minor change.


Ms. Joseph asked if there were any questions for Ms. Grant.


Mr. Craddock noted that it says in the staff report that the applicant has not said that the property could be used for public use.  The Old Kappa Sigma was used on occasion by outside groups.  He wondered if adding these pavilions and basketball area would change that or has there been any expression of allowing outside groups to use the facilities.


Ms. Grant suggested that the applicant could address that better.  But, it was her understanding that they would not necessarily have outside people come in and use the site.


Mr. Craddock said that he would assume that all of the downstream water mitigations, erosion would all be taken care of for this addition as well.


Ms. Grant replied yes, that is correct.


There being no further questions for staff, Ms. Joseph opened the public hearing and invited the applicant to address the Commission.


Lance Code, with Draper Aden, said that he was the civil engineer and representing the applicant.  Someone is someone is present from Kappa Sigma, but he was present to answer any questions.  The question they had is better suited for Mr. Wilson, but his understanding is that the intent that this would serve Kappa Sigma in their functions.


Mr. Craddock asked if it would be no public use or not rental of the property at all.


Mr. Code asked Mr. Wilson to come forward to address that question.


Nick Williams, of Kappa Sigma, said that much like they have done in the past they are very community oriented and if they had a group that requested to use our facilities they certainly would take that into consideration.  In their previous location they used that for a voter’s poll and for the garden club to meet. Therefore, he felt that they would take that into consideration or maybe some of the inside rooms as well.


Ms. Joseph noted that there were a couple of instances in staff report where they referenced the lighting.  It appears that there will only be lighting underneath a roof somewhere.  She asked if they were anticipating anything happing at night out there such as basketball games.


Mr. Wilson replied no, that when it turned night any activities would be more towards their building.  They have an auditorium in the top of that structure that seats 300 people.  A lot of the folks that they have coming will be officers and alumni who would probably rather be inside for those types of activities. 


Ms. Joseph invited public comment.  There being none, the public hearing was closed and the matter before the Commission.


Mr. Craddock supported the request because it is a great improvement to the property.  He made a motion for approval of SP-2006-021, Kappa Sigma.


Mr. Zobrist seconded the motion.


Mr. Edgerton noted that his older brother was a member of the Kappa Sigma, but that he did not have a conflict of interest.


Mr. Joseph noted that she liked to see people encouraging outdoor activities.


Mr. Kamptner assumed that the motion includes the revised conditions handed out by staff.  He made one additional suggestion.  In condition 2f the word “only” is in there twice.  He suggested that the first “only” be deleted.


Mr. Craddock accepted the amendment.


Motion: Mr. Craddock moved, Mr. Zobrist seconded, to approve the applicant’s request for SP-2006-021, Kappa Sigma International Headquarters Amendment, subject to staff’s recommended conditions, as amended in staff’s hand out received on December 5.


Staff notes that the applicant will need to make the following minor revision to the application plan prior to approval by the Board of Supervisors:

·                    The labels indicating the number of total parking spaces and grass parking spaces need to be revised to reflect the eliminated parking spaces.  Change “32 SPACES (6 GRASS)” to “26 SPACES” and change “23 SPACES (9 GRASS)” to “20 SPACES 6 GRASS)”. 


The applicant can complete this change between the Planning Commission public hearing and the Board of Supervisors public hearing.


Based on the findings contained in this staff report, staff recommends approval of Special Use Permit 2006-21 with the following conditions shown below and minor change as noted above:

(The following conditions amend the original SP conditions. Additions are shown in bold and deletions are shown as strikethroughs)


1.      The Kappa Sigma improvements and the scale and location of the improvements shall be developed in general accord with the plan (Attachment C) entitled Kappa Sigma Fraternity International Headquarters, prepared by Glave & Holmes Associates and dated September 20, 2006, revised November 7, 2006. The site shall be developed in general accord with the plans, entitled Kappa sigma Fraternity Headquarters, dated April 2, 2004;

2.      Lighting of the site shall be limited as follows:

a.      Light levels at the property lines shall be no greater than 0.3 foot candles; Light levels at the property line shall be no greater than .001 foot candles;

b.      No flood lighting of the building is permitted;

c.      Only the parking lot north of the building shall be allowed pole lights;

d.      Utilize bollard type lights in place of pole lights whenever possible. Use only full cutoff fixtures; 

e.      Site and building illumination shall be limited to the satisfaction of the ARB; and

f.        The lighting for any recreational facility may only be inside the picnic pavilions. Lighting shall be excluded from other recreational areas.

3.      Final site plans shall show a reservation, or provide a note, for future vehicular and pedestrian connections to adjacent parcels to the north and south;

4.      A pedestrian connection from the future pedestrian/bike pathway on Route 20 into the site shall be constructed with the site improvements. The pedestrian path (from Route 20 to the building and aligned along the travelway as shown on the revised application plan, dated  September 20, 2006, revised November 7, 2006) shall be constructed in accordance with Chapter 6 of the Design Standards Manual. Final site plans shall show a pedestrian connection from the future pedestrian/bike pathway on Route 20 into the site;

5.      A right turn and taper shall be constructed at the entrance in Route 20 to the satisfaction of VDOT;

6.      Landscaping shall be provided to limit the impact of the storm water area on the Entrance Corridor to the satisfaction of the ARB; and

7.      The applicant shall construct public water service to the site via extension of the existing Albemarle County Service Authority water line located on the west side of Route 20 and public sewer service via extension of the existing Albemarle County Service Authority sewer line located along route 20 and the Cow Branch Creek, generally as provided in the report entitled, Preliminary Engineering Report Water and Sewer Facilities for Kappa Sigma Headquarters by Draper Aden Associates, dated march 30, 2004.

8.      A plat to combine the parcels shall be submitted concurrent with the amended site plan submittal or an SP will be required.

9.      All grass parking areas shall be “Grasspave” unless a product deemed equivalent is approved by the county engineer and the amended site plan shall include “Grasspave” manufacturers material specifications, requirements for installation, provisions for watering (ex. sprinkler system, etc.), and maintenance requirements (ex. fertilizing, watering, mowing, etc.) to the satisfaction of the county engineer.


The motion carried unanimously (6:0).  (Commissioner Morris was absent.)


Ms. Joseph stated that SP-2006-021, Kappa Sigma International Headquarters Amendment, will go to the Board of Supervisors on January 10 with a recommendation for approval.


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