AGREEMENT BETWEEN THE
ALBEMARLE COUNTY BOARD OF SUPERVISORS
AND THE CHARLOTTESVILLE CITY COUNCIL ON
THE COMMISSION ON CHILDREN AND FAMILIES
The Albemarle County Board of Supervisors (the “County”) and the Charlottesville City Council (the “City”) agree to join together to form the Commission on Children and Families (the “Commission”) whose sole responsibility shall be to plan, coordinate, monitor and evaluate a community wide system of children and family agencies. The intended goal of the Commission is to improve services to children, youth and families, to be accountable for the efficient use of public/private resources and to be responsive to the changing needs of the community. In doing so, we agree to the following:
1) With respect to the STRUCTURE OF THE COMMISSION, the City and the County agree that:
a) The Commission shall consist of twenty-eight voting members. Eleven of the voting members shall be citizen representatives (“Citizen Members”): five appointed by the County, five appointed by the City and one jointly appointed private service provider. Of the eleven citizen members, at least one appointee from each jurisdiction must be a parent, and at least one appointee from each jurisdiction must be a youth under the age of eighteen years at the time his or her appointment takes effect. Fourteen of the voting members shall be as follows (“Agency Members”): the School Division Superintendent from both the City and the County; one elected School Board member from both the City and the County; the Director of the Department of Social Services from both the City and the County; the Chief of Police from both the City and the County; the Director of Parks and Recreation from both the City and the County; the Director of the Sixteenth District Court Services Unit; the Director of the Thomas Jefferson Health District; the Director of Region Ten Community Services Board; a representative of the University of Virginia; an Albemarle Assistant County Executive; a Charlottesville Assistant City Manager; and the President of the United Way–Thomas Jefferson Area.
b) Terms of Appointment. Each Citizen Member of the Commission shall be appointed for a term that shall expire three years from the first day of July of the year of appointment, except the youth Citizen Members shall be appointed for a term that shall expire one year from the first day of July of the year of appointment. With the exception of the private service provider representative, each Citizen Member shall be eligible for reappointment to one additional term of the same length as the initial appointment. The private service provider shall not be eligible for reappointment to a second term. Notwithstanding the foregoing, any Citizen Member, including the private service provider, who is initially appointed to fill a vacancy, may serve an additional successive term. Appointments shall be staggered for continuity. Each Agency Member of the Commission shall serve for as long as they hold their public office or until replaced by the appointing authority.
c) Manner of Appointments. The City and/or County shall appoint the specific individuals representing that locality who will serve on the Commission, unless the member is solely designated by his position or office, and by identifying the date upon which that individual’s appointed term will expire, if applicable. The representative of the University of Virginia will be jointly appointed by the City and the County.
2) With respect to the RESPONSIBILITIES OF THE COMMISSION, the City and the County agree that the Commission shall:
a) Adhere to the responsibilities of the Community Policy and Management Team set forth in Virginia Code Section 2.2-5200 et seq.;
b) Provide comprehensive short and long range planning for children and family services within the Charlottesville/Albemarle community;
c) Make program and funding recommendations to the City and County governing bodies within the budgetary procedures and guidelines set by each jurisdiction;
d) Review and evaluate current service delivery systems to ensure that the needs of children and families are being met effectively and efficiently;
e) Identify and encourage new and innovative approaches to program development for children and families;
f) Identify additional public and private funding sources for children and youth programs;
g) Participate in the yearly evaluation of the director of Commission staff;
h) Provide structured opportunities for community input and participation on the needs of families, e.g. public hearings workshops focus groups and work teams;
i) Provide an annual report to the Board of Supervisors and City Council to insure that the County and City are in agreement with the policy and direction set by the Commission.
3) With respect to STAFFING OF THE COMMISSION, the City and the County agree that:
a) Staff will be hired, supervised and evaluated as mutually agreed upon by the City and the County with assistance and input from the Commission;
b) Staff will be employees of the
City of Charlottesville
County of Albemarle subject to all personnel policies and entitled to all
its benefits; provided, however, that one current CCF employee will remain a
City employee, subject to all City policies and benefits, until his retirement.
4) With respect to FUNDING OF THE COMMISSION, the City and the County intend to:
a) Provide an annual contribution as mutually agreed upon for the operation of the Commission;
b) Direct the Commission on Children and Families to actively seek funding for children and family projects from other sources, including public and private grants, local service groups and the business community;
c) Pool all Comprehensive Services Act (CSA) administrative funds for the operations of the Commission. Each jurisdiction will continue to provide the required matching funds for CSA services according to the state formula subject to annual appropriation;
City of Charlottesville
County of Albemarle will provide fiscal and legal services to the
Commission for an administrative fee equal to two percent (2 %) one
percent (1%) of the Commission’s operating budget . for a period of
five (5) years beginning January 1, 2007. At the conclusion of the five year
period the City and County will negotiate a fiscal agent fee consistent with the
fee charged for other joint City – County agencies.
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