EXECUTIVE SUMMARY





Charlottesville/Albemarle Commission on Children and Families 2004 Annual Report




Presentation of the Commission on Children & Families Annual Report




Tucker, White




AGENDA DATE:                     

February 2, 2005


ACTION:                                    INFORMATION:     X



     ACTION:                               INFORMATION:










The Albemarle County Board of Supervisors and the Charlottesville City Council agreed to join together to form the Commission on Children and Families (the “Commission”) in 1997 “whose sole responsibility shall be to plan, coordinate, monitor and evaluate a community wide system of children and family agencies.  The intended goal of the Commission is to improve services to children, youth and families, to be accountable for the efficient use of public/private resources and to be responsive to the changing needs of the community. The Charlottesville/Albemarle Commission on Children and Families (CCF) held its first meeting in March 1998, and was tasked to:


1)       Adhere to the responsibilities of the Community Policy and Management Team set forth in the Virginia Code Chapter 880,Section 2.1-745 et seq.;

2)       Provide comprehensive short and long range planning for children and family services within the Charlottesville/Albemarle community.

3)       Make program and funding recommendations to the City and County governing bodies within the budgetary procedures and guidelines set by each jurisdiction;

4)       Review and evaluate current service delivery systems to ensure that the needs of children and families are being met effectively and efficiently;

5)       Identify and encourage new and innovative approaches to program development for children and families;

6)       Identify additional public and private funding sources for children and youth programs;

7)       Participate in the yearly evaluation of the Director of Commission staff;

8)       Provide structured opportunities for community input and participation on the needs of families, e.g. public hearings, workshops, focus groups and work teams;

9)       Provide an annual report to the Board of Supervisors and City Council to insure that the County and City are in agreement with the policy and direction set by the Commission.



Goal 3.1:  Make the County a safe and healthy community in which citizens feel secure to live, work and play. 




Since its inception, CCF has carried out its main charge and the above responsibilities as directed below.  This annual report provides a summary of these activities during 2004 and highlights future directions.  The annual report presentation provides an opportunity for City Councilors and Board of Supervisors to ask questions, suggest directions, and approve the policy and direction set by the Commission.  In accordance with its original charge, what follows are highlights of how CCF has fulfilled these tasks in its role as an Information Source, Advisor, Coordinator and Catalyst:


Serves as the areas regional Community Policy and Management Team…

CCF fulfills State mandates for managing City-County funds between seven agencies for high risk children receiving Comprehensive Service Act funds, and for juvenile justice agencies receiving Virginia Juvenile Community Crime Control Act funds.  CCF’s 2004 Cost Containment Report is driving service innovations in CSA staffing and coordination, such as a formal Utilization Review process.

Provides comprehensive planning…

CCF provides a one-stop forum for human service providers to leverage resources, insure that resources are used efficiently and enhance their impact through work groups, such as the Partnership for Children; Juvenile Justice Advisory Committee; and the Teen Pregnancy/STD Prevention Work Group. In addition, CCF publishes reports and research briefs which showcase needs and solutions, including Stepping Stones, the community’s first annual report card on child and family well-being.

Makes funding recommendations

CCF has created the outcome measurement system to guide the public investment decisions allowing localities to track the impact of more than $2.4 million annually in grants to human service non-profits and will be identifying priority issues in hopes of further focusing local resources on excellent programs that work in areas of need.

Reviews and evaluates service delivery systems…

CCF's Juvenile Justice Advisory Committee has evaluated the experience of youth, parents and professionals within the juvenile court system, and developed the Juvenile Court Guide (about to come out in Spanish) as a first step toward improving understanding of the process by those involved in the court.

Identifies new opportunities for program development…

CCF’s Impact of Family Violence work group researched best practices in handling child abuse/neglect and victimization cases. In 2004, CCF implemented a Multi-disciplinary Team (MDT) that works to develop and maintain interagency cooperation in child abuse/neglect and victimization cases.

Identify additional sources of funding…

Annually, CCF provides data and technical assistance to non-profit and public human service agencies and helps agencies submit grants to meet identified needs in the community. CCF has recorded annually over $500,000 in new funds that come in to local agencies with the help of staff and local data over the last several years. During FY04, the figure was $634,000. 

Provide structured opportunities for community input...


The Assets for Youth work group sponsored student-led focus groups to learn more about how to increase youth participation in out-of-school productive activities. CCF has issued a report recommending engaging young people as partners, filling programming gaps, coordinating information, and reducing barriers to cost as ways to increase the involvement of low-income students.

CCF conducted a telephone survey of families with children regarding the opportunities and barriers to raising children in Charlottesville/Albemarle in 2003, and has used these findings to make program and policy recommendations since then. 



The attached annual report is presented to the Board of Supervisors for their information and does not require any Board action at this time. 


View annual report

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