COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Athletic Field Allocation Policy

 

SUBJECT/PROPOSAL/REQUEST:

Information regarding a County/City Parks and Recreation staff project to develop a joint athletic field allocation policy.

 

 

STAFF CONTACT(S):

Messrs. Tucker, Elliott, Davis, and Mullaney

 

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

October 7, 2009

 

ACTION:                INFORMATION:   

 

CONSENT AGENDA:

  ACTION:              INFORMATION:  X

 

 

ATTACHMENTS:   Yes

 

 

REVIEWED BY:

 

 

BACKGROUND:

Currently, there are 109 school and park athletic fields in the County and City which are used on a regular basis by various organized youth and adult sports groups.  Of these fields, 68 are provided by the County, 31 are provided by the City and 10 are jointly provided.  The County as well as City Parks and Recreation Departments have the primary responsibility for scheduling community use of the vast majority of these athletic fields and collectively meet the field space needs of 32 different organizations serving over 10,000 participants.

 

 

STRATEGIC PLAN:

Goal 1:  Enhance the Quality of Life for all Citizens

Goal 3:  Develop Policies and Infrastructure Improvements to Address the County’s Growing Needs.

 

 

DISCUSSION:

While there is currently no formal written field allocation policy, there is a procedure that has been followed by both the City and County for many years which has worked well.  In mid January each year, all previous users and any newly identified users are asked to submit requests for the spring/summer season (March-July).  This process is repeated in mid July each year for the fall/winter season (September–November).  Fields have traditionally been allocated to organizations based on historical use and demonstrated need. All remaining requests are approved if field space is available and on an as needed basis determined by the number of participants.  With the continuing trend towards year-round seasons for specific sports, the emergence of new organizations, an increasing number of higher level competitive travel teams, and an increased interest by “for profit” organizations in the use of public field space, the Directors of both the County and City Parks and Recreation Departments agree that there is a need to develop a formal written field allocation policy.  This policy will be developed through a public process involving all field user groups and, when completed, will establish priorities and serve as a guide to staff in making field allocation decisions.  The athletic field allocation policy study process steps and associated timelines are outlined in the attached memorandum from the County and City Parks and Recreation Directors to the Albemarle County Board of Supervisors and Charlottesville City Council.

 

 

BUDGET IMPACT:

There is no budget impact.

 

 

RECOMMENDATIONS:

This is provided for the Board’s information.  No action is necessary.

 

 

ATTACHMENTS:

A – Memorandum to the Albemarle County Board of Supervisors and Charlottesville City Council

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