COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

CIP Process Review and Modification

 

SUBJECT/PROPOSAL/REQUEST:

Follow up Work Session

 

STAFF CONTACT(S):

Messrs. Tucker, Foley and Letteri

 

LEGAL REVIEW:  

No

 

AGENDA DATE:

September 2, 2009

 

ACTION:     X          INFORMATION:   

 

CONSENT AGENDA:

  ACTION:               INFORMATION:   

 

 

ATTACHMENTS:   Yes

 

 

REVIEWED BY:

 

 

BACKGROUND:

 

During last year’s CIP review process the Board directed staff to develop improvements to the CIP review process and to consider, in particular, modifications to the Oversight Committee Charter.  The goal of these process modifications was to improve a) the consistency and appropriateness of project ranking; b) the degree of objectivity in the prioritization and ranking of projects; c) the alignment of project priorities with principle goals and strategies of the Board; and d) the level of collaboration and balance among local government and school projects.

 

DISCUSSION:

 

Consistent with the Board’s directive, staff is prepared to present at Wednesday’s work session process modifications and improvements that we believe will address the Board’s concerns as referenced above.  Our approach has been as follows:

 

·         Develop sample “Guiding Principles” (attachment A) for the Board’s consideration to help guide the review and prioritization process and ensure consistency with the Board’s goals and objectives;

 

·         Develop detailed ranking criteria (attachment B) to ensure scoring consistency and prioritization in alignment with the approved “guiding principles and board objectives;

 

·         Modify the CIP Oversight Committee Charter (attachment C) to promote collaboration, clarify function and expected outcomes and help ensure a final recommendation that represents the collective, collaborative opinion of the Committee.

 

 

The primary purpose of the work session is to review staff's suggestions and receive input from both Boards, particularly on the "Guiding Principles" and "Ranking Criteria".  Because these two documents will provide the principle guidance used by the Technical Review Team and CIP Oversight Committee, input from both Boards on this information is important as the CIP process begins.  While this information will be "piloted" through this year's process, these two documents should generally reflect the shared sense of the two boards regarding priority considerations in evaluating capital projects.

 

 

BUDGET IMPACT:

None

 

RECOMMENDATIONS:

 

Staff recommends approval of the attached “Guiding Principles”, “CIP Ranking Criteria”, “Technical Review Team Charter” and the “CIP Oversight Committee Charter” to be incorporated in this year’s CIP process as a pilot program.  Additional recommendations may be considered during the work session, by the Oversight Committee during this year’s process, or by the board as part of a post-CIP, lessons learned evaluation conducted in the spring.

 

ATTACHMENTS

 

Attachment A:  Guiding Principles

Attachment B:  CIP Ranking Criteria

Attachment C:  CIP Oversight Committee Charter

Attachment D:  CIP Technical Review Team Charter

Return to regular agenda