COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Health Department Lease Amendment & Charlottesville Free Clinic License

 

SUBJECT/PROPOSAL/REQUEST:

Resolution to approve an amendment to the Health Department Lease

 

STAFF CONTACT(S):

Messrs. Tucker, Elliott, and Davis; and Dr. Peake

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

August 5, 2009

 

ACTION:               INFORMATION:   

 

CONSENT AGENDA:

ACTION:   X          INFORMATION:   

 

ATTACHMENTS:   Yes

 

 

REVIEWED BY:

 

BACKGROUND:

On January 7, 2009 the Board of Supervisors approved a request from the Charlottesville Free Clinic (CFC) to proceed with its plan to renovate approximately 2,800 square feet of office space located in the Charlottesville/ Albemarle Health Department building on Rose Hill Drive to:

 

·         Provide a full-time dental clinic with paid staff to treat low-income adults and children

·         Increase the size of its pharmacy in order to continue to offer free medications to patients

·         Offer two additional exam rooms

 

CFC estimated that the cost of these improvements would total $400,000 and accommodate its operational needs for the next 5-10 years.  See attached January 7, 2009 executive summary (Attachment D). 

  

STRATEGIC PLAN:

Goal 1:  Enhance the Quality of Life for County Residents

 

DISCUSSION:

The City and County jointly own the Health Department building and property on Rose Hill Drive and lease it to the Health Department on a year-to-year basis pursuant to a 1995 Deed of Lease (Attachment E).  The Lease currently authorizes the Health Department to License the CFC to occupy 1,426 square feet on the second floor of the building. 

 

Based upon the Board’s January 7, 2009 action, staff proceeded with developing a 5 year amendment to the existing City/County Lease with the Health Department (Attachment B) and a License Agreement between the Health Department and CFC (Attachment C).  Likewise, CFC proceeded with bidding and constructing the improvements described above and is nearing completion of this work.  On July 20, City Council approved the execution of the new 5-year Lease amendment, which incorporates the CFC License.

 

BUDGET IMPACT:

There is no financial impact to the County as the result of this action. CFC will continue to seek County and City financial assistance through the Agency Budget Review Team (ABRT) process to partially fund its annual operating expenses.  Moreover, both the City and County reallocated its funding for the Dental Clinic from the Health Department to CFC effective fiscal year 2010.  These transfers and funding requests are currently programmed and accounted for in the County’s 5-year financial plan.

 

RECOMMENDATION:

Staff recommends that the Board adopt the attached Resolution (Attachment A) to authorize the County Executive to execute the 2009 First Amendment to the Deed of Lease between the City of Charlottesville, the County of Albemarle and the Commonwealth of Virginia, Department of Health.

 

ATTACHMENTS

A – Resolution

B – First Amendment to Deed of Lease (without Exhibit B)

C – License Agreement (without Exhibit A)

D – January 7, 2009 Executive Summary (without Attachments)

E – 1995 Lease

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