BACKGROUND:

Personnel Policy §P-23 establishes standards and procedures for employee performance reviews.  The policy designates that “each classified employee who successfully completes the probationary period in a permanent position prior to May 1, shall receive an annual performance review by May 15 of each year.”   The policy was adopted July 1993.  At that time, the merit increase amount was based on a formula which included an employee's performance evaluation rating and several other computations.  The administration of this pooled system required that the evaluations be completed by May 15 to ensure the increase was effective on July 1.  In FY 2005/2006, the merit pool system was replaced with a merit matrix which simplified the computation of merit raises. 

STRATEGIC PLAN:

Goal 1:  Enhance the Quality of Life for all Albemarle County Residents. 

By June 30, 2009, the Board of Supervisors and general government employees will increase collaborative efforts with the School Board and with employees of the schools system to assist the School Division to achieve recognition as a “world class education system.”

DISCUSSION:

Due to the simplified administration of the merit matrix, it is not necessary to receive evaluations by May 15.  Additionally, School Board Personnel policy states that teachers and administrative personnel will receive evaluations by June 1.  Therefore, it is recommended that policy be revised so that Local Government classified employees will receive written annual evaluations by June 1.  

An identical amendment has been proposed for School Board classified employees.  The School Board will consider approval of that policy amendment on February 26, 2009.

BUDGET IMPACT:

There are no budget implications to adopting this amended Policy.

RECOMMENDATIONS:

Staff recommends adoption of the attached Resolution to Amend Personnel Policy §P-23.

ATTACHMENTS

Proposed Personnel Policy §P-23

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