COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Brownsville Elementary Addition & Renovation

 

SUBJECT/PROPOSAL/REQUEST:

Brownsville Elementary Special Change Order

 

STAFF CONTACT(S):

Messrs. Tucker, Foley, Davis, Letteri, and Breeden

 

LEGAL REVIEW:   Yes

 

 

AGENDA DATE:

January 14, 2008

 

ACTION:               INFORMATION:   

 

CONSENT AGENDA:

  ACTION:       X       INFORMATION:   

 

ATTACHMENTS:   No

 

REVIEWED BY:

 

BACKGROUND:

Due to the recent growth in the Crozet area and the anticipated increase in student enrollment, the need for an addition to Brownsville Elementary School was identified and addressed in a study authorized by the school system.  In April, 2006, the Board appropriated $10.2 million for design and construction of the project, and in late summer of 2007, VMDO Architects, P.C. was hired to complete design and contract documents.  The architectural program for the 31,950 square foot addition consists of 12 classrooms, 2 resource rooms, 1 faculty work room, an expanded cafeteria, a gymnasium and renovation of the main office.  The project was bid and a contract was signed with NIELSEN BUILDERS, INC. in the late spring of 2008 for $6,705,805.00 (approximately $1.5 million below budget) and work began in JUN '08.  Construction is anticipated to be completed in AUG '09.

 

Based upon the low bid amount, this year’s school debt financing – which included the Brownsville project, among others – was reduced by the $1.5 million to reflect project savings.

 

STRATEGIC PLAN:

Goal 5: Fund the County’s Future Needs

 

DISCUSSION:

Subsequent to the start of construction at Brownsville, school staff and administration identified additional project needs as follows:

 

 

Improvement

Description

Estimated Cost

Classroom Configuration

Add'l cost to reconfigure grade levels keeping early elementary students together

$200,000

Front Entrance

Add'l supervision window(s) at reception; air-lock vestibule; landscaping & entrance canopy

$50,000

Corridors Upgrade

signage/graphics, display system, lighting enhancements, paint

$100,000

Front Lobby Bathrooms

Renovate/expand 1960's toilet rooms at front lobby to provide ADA access & better serve assemblies in the auditorium

$100,000

Classroom Renovations

Renovate 1960's classrooms in West & Central Wings including additional cubbies; new cubbies replacing metal lockers; abate asbestos; replacing chalk/tack boards; replacing original base cabinets, sinks & counters; add'l. electrical outlets; overhead projectors & associated classroom technology; paint

$350,000

 

TOTAL ESTIMATED COST

$800,000

 

 

The Schools acknowledge that the additional work needed above would normally be requested through the normal CIP process and should be included in the original scope for this type project in the future; however, the schools believe – and the Office of Facilities Development agrees – that given the circumstances, this work might be more efficiently accomplished by issuance of a change order to our current Brownsville construction contract, utilizing savings realized from previously completed Cale and Monticello High School projects.  (During fiscal year 2007, the Office of Facilities Development completed the Cale and Monticello School Renovation projects at an aggregate savings of $1,035,490.  These projects have been closed out and the funds returned to the capital improvements fund balance.)  While staff supports savings from other projects being used in this circumstance, we believe savings should typically be applied to future approved projects in the CIP.

 

BUDGET IMPACT:

There is no operating budget impact. This action will require an appropriation of $800,000 to the Brownsville capital project from the capital improvements fund balance.  During the recently completed capital improvements budget process, it was anticipated that these funds would be needed and the use of these funds is already reflected in the preliminary reserve balances.

 

RECOMMENDATIONS:

Staff recommends a special additional appropriation of $800,000 to the Brownsville Elementary School project from school project savings to accomplish the additional renovations to reconfigure classroom spaces to more suitably match student age levels, as described above (School Board approved this request on January 8, 2009).

 

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