November 21, 2008


City of Charlottesville

c/o Leslie Beauregard


Albemarle County

c/o Bryan Elliot


Dear City and County Executives,


With the Health Department’s support, the Charlottesville Free Clinic respectfully requests permission to renovate the Health Department to better meet the needs of both the Health Department and the Charlottesville Free Clinic. The Charlottesville Free Clinic will assume full responsibility for costs of all renovations (budget to be determined but estimated to be ~$400,000). The total square footage impacted by the renovation is 2,800 sq. ft. The additional space is becoming available because CHIP is relocating.


For several months the Free Clinic and Health Department have worked with Daggett and Grigg Architects to craft plans that will make maximum use of the space in this building to meet the community’s needs. The plans that are attached achieve both of our agency’s expansion needs for at least the next 5-10 years. Before this option became a possibility the Free Clinic was in the planning stages of a $5 million dollar campaign to purchase and design a building to meet our expansion goals. The most pressing community and agency needs (CFC) we will achieve through this expansion are:



With your approval, we will submit a bid package to three local contractors. We will be requesting that the work is phased and done primarily during off-hours for both the Health Department and the Free Clinic. The mechanical/electrical work is bring done as a design/bid process so we would run those plans by the City of Charlottesville and ask the contractor work closely with the City. We hope to engage a contractor to begin work on February 1. It is estimated that the project would take 3-6 months because of the phasing, though we will have a better sense of the time frame once we begin the bid process.


We hope that you agree that the partnership between the Health Department and the Charlottesville Free Clinic has a far-reaching community impact including maintaining a healthy workforce which contributes to thriving businesses that are vital to our community’s economy. By supporting this expansion proposal, the City of Charlottesville and Albemarle County will be helping to secure the future success of two organizations that help to make Charlottesville/Albemarle a desirable place to live, visit, and do business.


Thank you for the many ways you already support the Charlottesville Free Clinic.






Erika Viccellio, MEd

Executive Director


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