RESOLUTION

 

            WHEREAS, the County of Albemarle Personnel Policy Manual has been adopted by the Board of Supervisors; and

 

            WHEREAS, the proposed changes to Personnel Policy P-84, Annual Leave: 1) allow discretion for new employees to accrue annual leave at higher rates with County Executive and Human Resources approval; 2) change the schedule for monitoring maximum accrual of annual leave from a monthly to an annual basis; 3) allow annual leave accrued over the maximum to convert evenly to the employee’s sick leave balance and the County’s sick bank; and 4) make other appropriate updates and modifications; and

 

            WHEREAS, the Board of Supervisors desires to adopt the revisions to Personnel Policy P-84.

 

            NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Albemarle County, Virginia, hereby adopts Personnel Policy P-84, Annual Leave, of the County of Albemarle Personnel Policy Manual, as attached hereto and incorporated herein, effective September 3, 2008.

 


 

§P-84

COUNTY OF ALBEMARLE

PERSONNEL POLICY

 

§P-84                                                     ANNUAL LEAVE

 

1.      Accrual

 

         All permanent benefits-eligible regular employees of the County shall be granted annual leave by the County as follows:

 

A.    One day per month for each month employed during the first five (5) years of continuous employment.

 

B.    One and one-quarter days for each month employed during the sixth through the tenth (6-10) years of continuous employment.

 

C.    One and one-half days for each month employed during the eleventh through the fifteenth (11-15) years of continuous employment.

 

D.        One and three-quarter days for each month employed during the sixteenth through the twentieth (16-20) years of continuous employment.

 

E.        Two days for each month employed during the twenty-first through twenty-fifth (21-25) years of continuous employment.

 

F.         Two and one-quarter days for each month employed during the twenty-sixth (26th) and succeeding years of continuous employment.

 

With the approval of Human Resources and the County Executive or his designee, a new employee’s annual accrual rate at the date of hire may begin at a rate other than the starting rate stated in section (A) above.

 

The maximum accumulation for annual leave is 320 hours.

 

2.      Use and Conversion of Unused Annual Leave

 

         Upon termination of employment, the employee will be paid for his accumulated but unused annual leave.

 

         Employees are required to arrange use of paid annual leave in advance with their department head or designee.  In case of a conflict because of the work schedule in a particular department, leave will be granted at the discretion of the department head or designee. 

 

         In the interest of fostering wellness and relaxation for County employees, those employees with five or more years of service must take at least five (5) days of annual leave per fiscal year.  Supervisors shall work with their employees to ensure that time is made available for annual leave.

 

         On the anniversary of the employee’s birth month each year, any annual leave balance that is above 320 hours automatically converts as follows:  50% to the employee’s own sick leave balance and 50% donated to the County sick leave bank.  The employee need not be a member of the bank.  In cases where annual leave is at risk of being converted, annual leave must be used for time off prior to using compensatory leave.

 

         Upon termination of employment, the employee will be paid for his accumulated but unused annual leave. The maximum payout of annual leave will be 320 hours, except for the employees of constitutional officers, who may not accumulate more than 240 hours of annual leave pursuant to state law.

 

Amended:  August 7, 1996; August 2, 2000; September 13, 2000

 

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