COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Proposed FY 2008 Budget Amendment

 

 

SUBJECT/PROPOSAL/REQUEST:

Public Hearing on the Proposed FY 2008 Budget Amendment in the amount of $3,761,869.21 and request approval of amendment and of Appropriation #2008078, #2008079, #2008080, #2008081, and #2008082 to provide funding for various local government, school, and capital programs.

 

STAFF CONTACT(S):

Messrs. Tucker, Foley, and Wiggans

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

August 6, 2008

 

      ACTION:     X                INFORMATION:   

 

CONSENT AGENDA:

      ACTION:                       INFORMATION:   

 

 

ATTACHMENTS:   Yes

 

 

REVIEWED BY:

 

 

BACKGROUND:

The Code of Virginia § 15.2-2507 stipulates that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget.   However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.

 

The total of these requested FY 2008 appropriations is $469,772.59.  Combined with the appropriations approved since the last budget amendment on October 3, 2007, the cumulative appropriation total exceeds one percent of the currently adopted budget requiring a budget amendment public hearing.

 

STRATEGIC PLAN:

Goal 5:  Develop a comprehensive funding strategy/plan to address the County’s growing needs.

 

DISCUSSION:

The proposed increase of this FY 2008 Budget Amendment totals $3,761,869.21.  The estimated expenses and revenues included in the proposed amendment are shown below:

                                                                                                                                            

ESTIMATED EXPENDITURES

                  General Fund                                                                        $            410,591.04

                  Special Revenue Funds                                                          $             645,923.45

                  School Fund                                                                         $            339,033.19

                  School Program Funds                                                          $            285,749.48

                  ECC Fund                                                                             $            405,037.00

                  Capital Funds                                                                        $          1,675,535.05

                                                                                                             

                  TOTAL ESTIMATED EXPENDITURES – All Funds                $          3,761,869.21

 

ESTIMATED REVENUES

                  Local Revenues (Fees, Contributions, Donations, Proffers)        $             958,802.29

                  State Revenue                                                                       $          1,268,598.86   

                  Federal Revenue                                                                    $            415,805.50

                  Loan Proceeds                                                                      $          (955,850.00)

                  General Fund Balance                                                           $            124,480.91

                  Other Fund Balances                                                             $          1,950,031.65

 

                  TOTAL ESTIMATED REVENUES – All Funds                        $          3,761,869.21

 

The budget amendment is comprised of fifty-one (51) separate appropriations, forty-six (46) of which have already been approved by the Board as indicated below:

 

            Approved November 7, 2007:

·         One (1) appropriation (#2008032) totaling $1,000.00 for a Click It or Ticket grant for the Sheriff’s Department;

·         One (1) appropriation (#2008033) in the amount of $339,000.00 funding ECC infrastructure costs for new paging/toning system for the City, County, and University;

·         Two (2) appropriations (#2008034 and #2008039) totaling $36,765.01 for school donations and programs;

·         One (1) appropriation (#2008035) appropriating $300,000.00 in proffer revenue from North Pointe for affordable housing; 

·         One (1) appropriation (#2008036) appropriating $46,889.77 in seized asset funds for the Police Department and Commonwealth’s Attorney Office;

·         One (1) appropriation (#2008037) appropriating an additional $93,000.00 in grant funds for the Mint Springs Handicapped Accessible Fishing project;

·         One (1) appropriation (#2008038) totaling $168,069.00 for the Crisis Intervention Team Grant for Offender Aid and Restoration; and

·         One (1) appropriation (#2008040) totaling $65,000.00 for a Department of Criminal Justice Services grant to CCF.

 

Approved December 5, 2007:

·         One (1) appropriation (#2008041) totaling $34,926.00 for the Child Care Quality Initiative and Americorps Program;

·         One (1) appropriation (#2008042) in the amount of $5,210.00 for school donations and programs;

·         One (1) appropriation (#2008043) totaling $19,000.00 for a Police Department grant; and

·         One (1) appropriation (#2008044) appropriating $2,186.00 to the Regional Jail for additional State Criminal Alien Assistance Program funds.

 

Approved February 6, 2008:

·         One (1) appropriation (#2008045) in the amount of $14,226.00 for the FY07 State Criminal Alien Assistance Program;

·         One (1) appropriation (#2008046) totaling $177,168.32 for donations and grants to various school and school capital projects;

·         One (1) appropriation (#2008047) recognizing $1,094,709 in other revenue sources (proffers, grant, and recovered costs) in the Capital Improvements Fund and reducing the anticipated General Government borrowing and  use of CIP fund balance;

·         One (1) appropriation (#2008048) appropriating $17,806.00 in grant revenue for local government’s share of the Preschool Program at Red Hill;

·         One (1) appropriation (#2008049) for a Click-It-or-Ticket grant to the Sheriff’s Department in the amount of $1,500.00; 

·         One (1) appropriation (#2008050) totaling $48,500.00 for the Emergency Communications Center; and

·         One (1) appropriation (#2008051) in the amount of $10,889.00 for additional grant funding for the Community Corrections program.

 

Approved March 5, 2008:

·         One (1) appropriation (#2008052) in the amount of $2,835.00 for donations to various school projects;

·         One (1) appropriation (#2008053) totaling $77,576.00 for a grant received from the Virginia Recreation & Trails Fund for the Rivanna Greenway – Free Bridge Connector;

·         One (1) appropriation (#2008054) totaling $16,526.00 for a Department of Criminal Justice Grant received by the Commission on Children and Families;

·         One (1) appropriation (#2008063) providing $25,000.00 to the Advocates for a Sustainable Albemarle Population from the Board’s contingency; and

·         One (1) appropriation #2008077) providing $5,000 to the Albemarle County Public Recreation Facilities Authority.

 

Approved April 2, 2008:

·         One (1) appropriation (#2008055) distributing $79,000.00 in salary contingencies to departments based on current salary projections;

·         One (1) appropriation (#2008056) providing $32,631.21 from the General Fund Balance to the Voter Registrar’s Office to fund unanticipated one-time expenses relating to the November 2007 election and moving of Voter Registration offices to COB 5th Street;

·         One (1) appropriation (#2008057) totaling $5,000.00 for a Police Department grant;

·         One (1) appropriation (#2008058) totaling $123,633.00 for the second Bright Stars Classroom at Cale Elementary School; and

·         One (1) appropriation (#2008059) in the amount of $93,036.01 for various School donations, programs, and grants.

 

Approved May 7, 2008

·         One (1) appropriation (#2008060) for five Police Department Grants totaling $64,986.81;

·         One (1) appropriation (#2008061) providing $3,950.00 for training associated with stream buffer mitigation;

·         One (1) appropriation (#2008062) totaling $107,802.00 for various School donations, programs, and grants;

·         One (1) appropriation (#2008064) totaling $17,537.00 for Emergency Communication Center projects;

·         One (1) appropriation (#2008065) providing $59,764.70 in funding to the Registrar’s office from the General Fund Balance for costs associated with the 2008 Presidential Primary elections; and

·         One (1) appropriation (#2008066) in the amount of $600.00 to replace the Sheriff’s Department game enforcement decoy which was destroyed.

 

Approved June 4, 2008

·         One (1) appropriation (#2008067) reallocating $40,000.00 from the Old Jail Facility Maintenance to fund ADA upgrades to the Preston-Morris building;

·         One (1) appropriation (#2008068) totaling $15,429.87 for a Police Department grant;

·         One (1) appropriation (#2008069) reallocating $22,061.30 from the School’s Maintenance Project capital budget to fund its share of the storage facility lease through June 30, 2008;

·         One (1) appropriation (#2008070) totaling $11,667.00 for the Teens Give Prevention Grant for the Commission on Children and Families;

·         One (1) appropriation (#2008071) for Education reappropriations totaling $213,698.00 which were approved by the School Board on April 24, 2008; 

·         One (1) appropriation (#2008072) transferring available fund balance of $799,096.35 from the Debt Service Fund to the Capital Improvements Fund;

·         One(1) appropriation (#2008073) providing $305,000.00 in Glenmore Proffer revenue for improvements to the Route 22/250 Intersection project;

·         One (1) appropriation (#2008074) transferring $100,000.00 from the North Pointe proffer to the CIP to offset cost of 29N Corridor Study previously funded from Transportation Planning funds;

·         One (1) appropriation (#2008075) totaling $5,795.32 for Education donations;  and

One (1) appropriation (#2008076) providing $20,000.00 in donated funds to construct a boat house and dock at Beaver Creek.

 

The five (5) new appropriations are as follows:

 

·         Two (2) appropriations (#2008078 and #2008082) totaling $18,797.46 Education donations and grants;

·         One (1) appropriation (#2008079) totaling $42,814.00 for two Foothills Child Advocacy Center grants;

·         One (1) appropriation (#2008080) using $4,941.13 from donations to Fire Rescue for printing expenses; and

·         One (1) appropriation (#2008081) recognizing $403,220.00 for the Farmland Preservation Grant.

 

A detailed description of these requests is provided on Attachment A.

 

RECOMMENDATIONS:

Staff recommends approval of the FY 2008 Budget Amendment in the amount of $3,761,869.21 after the public hearing, and then approval of Appropriations #2008078, #2008079, #2008080, #2008081, and #2008082 to provide funds for various local government, school, and capital projects and programs as described in Attachment A.


 

 

ATTACHMENTS

Attachment A

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