COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

2008 Development Review Process Changes

 

SUBJECT/PROPOSAL/REQUEST:

Development Review Process for Zoning Map Amendments and Special Use Permits

 

STAFF CONTACT(S):

Messrs. Tucker, Foley, Davis, Kamptner, Graham, and Cilimberg; and Ms. Echols

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

August 6, 2008

 

         ACTION:                  INFORMATION:

 

CONSENT AGENDA:

         ACTION:                   INFORMATION:  X

 

 

ATTACHMENTS:   Yes

 

REVIEWED BY:

 

 

BACKGROUND:

During 2007, a Board appointed Development Review Process Task Force worked on finding ways to provide a more efficient and predictable review process for rezonings and special use permits.  Among the Task Force recommendations were that changes to the process would need to make staff comments, staff reports, and final plan/proffer documents for public review easily accessible and timely.  Since task force work began, staff has been working to make improvements that would benefit the public, applicants, staff, the Planning Commission and the Board of Supervisors.  Early in 2008, staff modified the review schedule particularly as it pertained to the process from the filing of an application to the Planning Commission’s review.  This was presented to the development community in a roundtable meeting on February 29, 2008 and, with input from that meeting, subsequently implemented. 

 

STRATEGIC PLAN: 

Goal 4:  Effectively Manage Growth and Development: The process changes proposed are to provide for a more efficient and predictable development review process for applicants, the public and staff.

 

DISCUSSION:

Staff is now proposing to complete the process improvement as regards processing applications from the Planning Commission’s recommendation to the Board of Supervisors’ review.  An explanation of the changes in the process (Attachment A) as well as a review schedule (Attachment B) is attached.  The most notable changes are as follows:

 

·         Resubmittal dates and dates for written comments to an applicant have been established and published so that applicants know what to expect and workflow is more predictable for staff.

·         Rather than using a “public hearing schedule”, a public hearing date will be established after an applicant receives comments and has made all the changes he/she wishes to make for that hearing.  (This is the process the Board recently agreed to for Berkmar Business Park.)

·         Once the applicant has decided he/she is ready for the public hearing and makes his/her final submittal, no additional information will be accepted for consideration.  (This is the process the Board recently agreed to for Berkmar Business Park.)

·         If a project required a worksession with the Planning Commission because of project complexities or major interest and concerns from the public, it will be scheduled for a Board of Supervisors worksession at the earliest meeting following the Planning Commission public hearing.  The Board will review the documents that the Planning Commission reviewed and provide guidance before an applicant resubmits.

 

BUDGET IMPACT:

Although no specific budget changes are anticipated, the changes will provide for a more orderly and organized process that ensures fairness to all applicants.  It will allow for limited staff resources to be used most effectively and provide greater predictability for applicants and the public.

 

RECOMMENDATIONS:

This executive summary is provided for the Board’s information.  Staff will take these additional process improvements to a roundtable meeting with the development community.

 

ATTACHMENTS

A - 2008 Submittal and Development Review Process for Zoning Map Amendments and Special Use Permits

B - 2008 Development Review Schedule

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