Attachment A

Appropriation #2008084                                                                                                                                                                               $ 94,100.00

            Revenue Source:                        Local Revenue                           $ 94,100.00

At its meeting on August 28, 2008, the School Board approved the following appropriations:

• The 21^st Century Community Learning Centers grant funds are used for the Club Yancey After School Program which provides academic, civic, cultural and fitness/wellness enrichment to eligible students at no cost to the parents.  Club Yancey is a jointly operated program through the Saint John the Baptist in the Woods Foundation and Albemarle County Public Schools.  Expenditures have exceeded appropriations for FY 2008, in the amount of $39,000.00, due to an increase in funding.

• The Teaching American History Grant is based on a partnership of five public school systems in central Virginia (Charlottesville City, Albemarle, Madison, Orange and Greene Counties).  The City of Charlottesville is the fiscal agent and Albemarle County Schools will seek reimbursement for salary and compensation expenses incurred.  The purpose of this grant is to create a sustainable, long-term project that will become a model to share both teaching strategies and content-based activities as well as inform future historical projects.  Expenditures have exceeded appropriations for FY 2008, in the amount of $25,100.00, due to an increase in funding. 

At its meeting on September 11, 2008, the School Board approved the following appropriations:

·         The University of Virginia’s mathematics Outreach Office has awarded Albemarle County Schools with a grant in the amount of $30,000.00.  These funds were used towards the salaries of two Math Specialists at the middle school level.

Appropriation #2008085                                                                                                                                                                                    $ 308,929.65

            Revenue Source:                        General Fund Balance                $308,929.65

Several general government departments will require an additional appropriation to cover FY 2008 expenditures.  This request will appropriate $308,929.65 from the General Fund Balance to the following departments:

·         Board of Supervisors            Overtime, Part-time Wages,                    $  20,906.76

                                                Temporary Help Fees                

The Board Office incurred additional overtime and part-time wages resulting from an increase in Board meetings and transcription services.

·         Circuit Court                        Books & Subscriptions                           $    1,404.19

A new Circuit Court judge was appointed during FY 2007 resulting in an increase in books and subscription costs.

·         Police                                 Motor Vehicles Fuel                               $    1,992.89

Motor vehicle fuel costs in the Police Department exceeded budget. 

·         Police                                 Overtime-Reimbursable                           $    4,083.89

The Police Department exceeded the appropriated budget for reimbursable overtime which is offset by an increase in revenue for this service.

·         City Fire Contract                                                                             $  23,376.18

Based on the City Fire Contract terms, the FY 2008 payment due the City exceeded the appropriated budget.

·         Regional Jail                                                                                    $217,994.09

The County’s share of inmate population in proportion to other member entities was higher than anticipated resulting in the County’s share of expenses being over the County’s budget.

·         Facilities Development          Temporary Help Fees                             $    2,872.68

As a result of staff turnover, temporary help fees were incurred to maintain essential clerical office support during the hiring process.   

·         Tax Relief for the Elderly                                                                   $  36,268.85

Increases to the net worth and income limits for 2008 resulted in an increase in participants and relief amount received through the Tax Relief

for the Elderly and Disabled Program.

·         Soil & Water Conservation    VRS                                                     $       30.12

The Virginia Retirement System contribution for the one County-funded position exceeded the FY 2008 appropriation.

Appropriation #2008086                                                                                                                                                                                  $117,209.14

            Revenue Source:                        Local Revenue                           $  14,732.94

                                                            State Revenue                             102,476.20

The Commission on Children and Families exceeded their FY 2008 appropriated expenditures by $117,209.14.  This over expenditure was offset by additional State Grant Revenue in the amount of $102,476.20 and additional funding from the City of Charlottesville in the amount of $14,732.94.

Return to exec summary