COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Crozet Community Advisory Council

 

SUBJECT/PROPOSAL/REQUEST:

Recommendations for the Future Operations of the Crozet Community Advisory Council

 

 

STAFF CONTACT(S):

Messrs. Tucker, Foley, and Davis, and Ms. Catlin and Ms. Ragsdale

 

 

LEGAL REVIEW:   Yes

 

 

AGENDA DATE:

April 2, 2008

 

ACTION:     X          INFORMATION:   

 

CONSENT AGENDA:

  ACTION:              INFORMATION:   

 

 

ATTACHMENTS:   Yes

 

 

REVIEWED BY:

 

 

 

BACKGROUND:

In March 2006, the Board of Supervisors created the Crozet Community Advisory Council (“CCAC”) in accordance with the recommendations of the Crozet Master Plan. The 16-member Council was appointed by the Board to fulfill the following duties/function:

 

The Crozet Community Advisory Council (CCAC) is an advisory committee that provides assistance to County staff and the Board of Supervisors on civic/community issues related to implementation of the Crozet Master Plan in accordance with established county procedures.  Members will communicate with their constituencies to increase understanding of and support for successful implementation of the Master Plan.  The membership is broad-based to incorporate a variety of perspectives and ideas and to provide citizens, businesspersons and representatives of active community groups a chance to be engaged and be heard in a constructive and meaningful way.

 

When the Council was created, the Board established a two-year pilot period for the CCAC after which time the Board planned to reexamine the mission and charge of the Council as well as its outcomes to date. In addition, the Board was to decide the best way for the Council to continue, taking into account the experiences and recommendations of the CCAC members and staff.  The two-year pilot period ended in March 2008 and information regarding the role and success of the Council is being presented to the Board for its consideration.

 

 

STRATEGIC PLAN:

Objective 4.1 – By June 30, 2010, increase citizen satisfaction with the County’s Development Areas by completing Master Plans for all of the County’s Development Areas.

 

 

DISCUSSION:

The CCAC has met monthly since its creation in March 2006.  The first several meetings consisted of education and familiarization with County policies and processes and orientation of Council members to Albemarle County’s planning and development philosophies.  The Council selected a Chairman and Vice Chairman at its fourth meeting and began to address more specific issues related to Crozet and to master plan implementation.  A second slate of officers was elected in 2007 in accordance with the Council’s operating procedures. 

 

In November, 2006, the Chairman of the CCAC presented to the Board a report on the Council’s activities and recommended revising the original list of Action Items to a more manageable List of Responsibilities, which the Board supported.

 

A complete list of activities/achievements of the Council during its two-year tenure is attached (Attachment A).  Since 2006, the CCAC has served a critical role as a liaison between the Crozet community and County government as many efforts related to master plan implementation have gotten underway, including the downtown zoning project, the new library, Phases I and II of the streetscape project, stormwater management, the Western Park master plan and the reuse study for the former Crozet Elementary School, among others.  With the continuation of these projects, and other major future initiatives, such as the five-year review of the Crozet Master Plan, the need for this strong and productive partnership between the Crozet community and the County will continue to exist.

 

In preparing for the Board’s discussion regarding the CCAC’s future focus and direction, staff conducted a survey of current CCAC members, a summary of which is attached for the Board’s review (Attachment B).  The survey results indicate areas of consensus among members regarding areas of strengths and challenges for the Council as well as critical priorities for future focus.

 

Based on the survey results and several subsequent discussions of CCAC members, staff recommends the following proposal to the Board for its consideration:

 

Restructure the membership criteria as follows:

        Current members will be given the opportunity to leave the Council now, concluding their service to the CCAC after a two year term.  Those members who want to stay on the Council to serve a second term will be divided into a group of one year terms and a group of two year terms to allow for continuity of existing members as new members come on.   Existing members who stay on for a second term of either one or two years would not be eligible for a third consecutive term but could come back and apply for reappointment after not being on the Council for a term. 

        Members will be permitted to serve two consecutive terms, but then must rotate off for at least one term before they can be reappointed.  An exception to the two-term policy could be made for extenuating circumstances if approved by a two-thirds majority of the CCAC, but that member would be permitted to serve only one additional two-year term and would still be required to go through the regular application process with the Board of Supervisors.  

 

Recommended actions:

 

Staff believes that the Council has developed as an energetic and involved community group that serves as a critical partner with County government in examining issues related to implementation of the Crozet Master Plan.  As can be seen by the list of activities underway in the Council’s first two years,  members have been actively engaged in a wide variety of projects that depend on citizen involvement for their success, including the downtown zoning project, the streetscape project, Western Park, and the library. Given the significant number of upcoming implementation issues as well as the five year review of the Crozet Master Plan scheduled for 2009, staff recommends the continuation of the Council with its stated mission and charge.

 

Current CCAC Chairman Mike Marshall will be present on April 2 to respond to any inquiries from the Board.

 

 

BUDGET IMPACT:

No budget impact is anticipated regarding this item.

 

 

RECOMMENDATIONS:

Staff recommends that the Board of Supervisors accept the recommendations of the Crozet Community Advisory Council as outlined above, including membership terms and the development of a 12 month action plan that will be brought back to the Board for its information and review at regular intervals.

 

 

ATTACHMENTS

CCAC List of Activities, 2006 – 2008

CCAC Survey, Summary of Results

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