MEMORANDUM

                                                                                                                                                                                                 

 

TO:                   Members of the Board of Supervisors

 

FROM:              Ella W. Jordan, CMC, Clerk

 

DATE:               January 2, 2008

 

RE:                   Agenda for Annual (Organizational) Meeting of January 9, 2008

 

 

 

Agenda Item No. 6.  The Code of Virginia, in Section 15.2-1538, states that "The governing body of every locality in this Commonwealth shall appoint a qualified person, who shall not be a member of the governing body, to record the official actions of such governing body.”  Ella W. Jordan and Meagan Hoy expresses a desire to be reappointed as Clerk and Senior Deputy Clerk, respectively.  These positions are reappointed annually.

 

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Agenda Item No. 7.  Section 15.2-1416 of the Code states that "The days, times and places of regular meetings to be held during the ensuing months shall be established at the first meeting which meeting may be referred to as the annual or organizational meeting; however, if the governing body subsequently  prescribes any ... day or time other than that initially established, as a meeting day, place or time, the governing body shall pass a resolution as to such future meeting day, place or time.  The governing body shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public meeting place and inserted in a newspaper having general circulation in the county or municipality at least seven days prior to the first such meeting at such other day, place or time...."

 

Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board needs to adopt a motion to set the meeting times, dates and places for Calendar Year 2008 as follows:  first Wednesday of the month - 9:00 a.m., and the second Wednesday of the month - 6:00 p.m., with said meetings to be held in the County Office Building on McIntire Road.  Consistent with this schedule, the meeting dates for January 2009 shall be January 7 and January 14, 2009.

 

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Agenda Item No. 8.  Section 33.10.2 of the Zoning Ordinance states that the Board of Supervisors shall consider zoning text amendment petitions by property owners at specified intervals of three months.  The dates requested for these hearings for 2008 are September 10 and December 10, 2008 and March 11, and June 10, 2009.  A motion is required to set these dates which are then advertised in the newspaper.

 

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Agenda Item No. 9.  A copy of the Board’s current Rules of Procedure is included with this agenda item for your review.   In Section “I”, the language has been amended to reflect the Board’s current operating standards which are in general conformity with “Roberts Rules of Order--Procedures in Small Boards”.  

 

The Board’s current Rules of Procedure permits the Board Chair to make motions.  If the Board wishes to amend this provision, the recommendation would be to insert as a second sentence in Section “F.1” the following language:  “A motion shall not be made by the Chairman”.

 

Go to Rules of Procedure

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Agenda Item No. 10.  A copy of the Board’s current Boards and Commissions Policy is included with this agenda item for your review.    

 

Go to Boards and Commissions policy

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Agenda Item No. 22.  A copy of an updated appointment list, which also includes Board member appointments, is included with this agenda item.

 

 

/ewj

 

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