COUNTY OF ALBEMARLE
Clarify and Approve Revised CIP Calendar
Tucker, Moran, Foley, Behrens
LEGAL REVIEW: Yes
February 14, 2007
ACTION: X INFORMATION:
The County recently revised the process for review of the proposed CIP by creating a separate CIP Oversight Committee and Technical Review Team (attachments A & B). Previously, the responsibilities of these two teams were combined into what was referred to as a CIP Technical Review Committee. The charge of the previous committee included both technical and policy review. It was determined that separating the two charges would provide a more effective and complete review. This past fall was the first time the new process was utilized for the two year update of the CIP. However, because of confusion regarding the description of the process included on the CIP calendar, review of the School portion of the CIP did not occur as intended.
Goal Three: Develop Policies and Infrastructure Improvements to Address the County’s Growing needs
The primary issue needing clarification was the timing of the submittal of the School Board’s proposed CIP to the CIP Oversight Committee. As is outlined in the charge of the Committee, its role is to review all requests from County departments and agencies and make final recommendations on projects based on an evaluation of the projects themselves and a review of the available revenues to fund those projects. Because of this new charge and the confusion over timing, the School Board did not have the opportunity to review the proposed School CIP developed by the School’s Long Range Planning Committee prior to its submittal for review by the CIP Oversight Committee. To ensure that the School Board has adequate time to finalize the school system’s request prior to submittal to the CIP Oversight Committee and because of the school systems desire to review the September 30 enrollment data prior to completing its submittal, the CIP calendar for the coming year has been adjusted as much as possible to allow additional time for this review. While this adjustment has added an additional month for school review, additional changes to the internal school review process will likely be necessary to ensure that the recommended School Board request is received in time for the CIP Oversight Committee to fulfill its charge.
The purpose of this agenda item is to review the CIP calendar and clarify the charge of the CIP Oversight Committee, if there are any questions.
There is no budget impact.
Approval of the proposed CIP Calendar
Attachment A – CIP Oversight Committee Charter
Attachment B – CIP Technical Review Committee Charter
Attachment C – Proposed CIP Budget Process Calendar