Attachment A

PANTOPS COMMUNITY ADVISORY COUNCIL

INFORMATION FOR MEMBERS

 

Background:                         Community residents, local government, the business community, and other organizations play a role in shaping a community. The Pantops Master Plan was created with substantial time and effort from all these groups collaboratively. To continue that collaboration and communication, the Plan calls for the appointment of a citizen group that will serve as one of the major vehicles by which the Pantops Master Plan will be realized.

 

The Pantops Advisory Council will provide assistance to County staff and to the Board of Supervisors on community issues related to implementation of the Master Plan in accordance with established county procedures. Council members will communicate with their constituencies to increase understanding of and support for successful implementation of the Master Plan. The membership is broad-based to incorporate a variety of perspectives and ideas and to provide citizens, business community members, and representatives of community groups a chance to be engaged and to be heard in a constructive and meaningful way.

 

The Council will be a catalyst for helping foster a sense of community in Pantops and will work towards effective and efficient Master Plan implementation.  It will provide periodic reports to the Board of Supervisors on the status of Master Plan implementation and Council activities, and will contribute to a public understanding of and support for Master Plan implementation through enhanced communication and collaboration among all Pantops stakeholders.  It will also seek to identify, communicate with and collaborate with unrepresented stakeholder groups.

 

Timing:                                   The Council should be formed immediately upon the adoption of the Pantops Master Plan. The Council’s action plan will be established based on the Master Plan, with the Council and the County working to set priorities.

 

Membership:             The Board of Supervisors shall appoint ten to fifteen members to the Council with representation from the following:

§         Pantops citizens at large

§         Property owners and Stakeholders

§         Business community members

§         Civic/neighborhood organizations

§         Representatives from adjoining areas

City of Charlottesville neighborhood planners and County Community Development Department employees/representatives will interact with the group as needed.

 

In conjunction with the Rivanna District Planning Commissioner and Board Member, the Pantops Neighborhood Planner will seek to recruit a pool of members that ensures diversity and a broad representation from the Pantops and fringe areas.

 

There will also be a Planning Commission liaison appointed to the Council who will attend Council meetings and will report back to the Planning Commission at its regular meetings with a synopsis of the Council’s meetings and activities, as appropriate. The liaison, along with other Commissioners, may identify Planning Commission agenda items or updates that should be provided to the Council and to citizens living in the greater Master Plan area.

 

The Pantops Neighborhood Planner will coordinate all staff support to the Council and will ensure that Council meeting agendas, materials and supplies are provided.

 

Time                      The Council will begin its tenure with a series of introductory training sessions regarding  

Commitment:           master planning and the Pantops Master Plan.  After these introductory sessions, Council members will elect a chair and vice chair, who will work with County staff to prepare meeting agendas and conduct the meetings.   The Council may wish to meet bimonthly or monthly, and may call additional meetings if needed.

 

 

Length of Term:        One-third of the initial appointments will be for a one-, two-, or three-year term. The

Board of Supervisors will indicate which term length when the first members are appointed. Following appointment of the initial members, new members will be appointed to three-year terms, provided, however, appointments to replace a member failing to complete a term shall be for the unexpired term of that member.  Members may be reappointed for successive terms.  Members serve at the pleasure of the Board and may be removed from the Council by a majority vote of the Board.

 

Responsibilities:    

 

1.       Serve as liaisons by: 1) contributing to the public understanding of and encouraging support for Master Plan implementation; 2) keeping the community informed of the needs, purposes, and progress of Master Plan implementation; 3) encouraging interest and participation in community-based activities and public meetings related to the Master Plan; and 4) enhancing collaboration among all community stakeholders.

2.       Gather input from constituencies represented and bring these issues to the attention of staff and the Council, and distribute information from the Council back to constituents.

3.       Support implementation activities as identified in the Implementation Plan. The Council will set priorities for their work based on the Master Plan Implementation Matrix and current community needs.

4.       Identify the need for and establish community work teams to address specific master plan issues.

5.       Stimulate creative thinking in examining implementation issues and identify ways of using community resources to meet implementation needs and challenges.

6.       Provide periodic reports to the Board of Supervisors on the status of Master Plan implementation and the Council’s activities. The first report will be made within six months of the Council’s first meeting and will include an update regarding upcoming activities. 

 

Principles. To assist with meeting facilitation thereby ensuring that all members’ voices are heard and viewpoints considered, all Council members will:

v             Act on the basis of information and understanding.

v             Focus their efforts strategically to achieve the greatest possible contributions.

v             Strive to achieve a consensus on actions/recommendations that are important to Master Plan implementation.

v             Comment as a Council constructively and with appropriate suggestions and offers of help.

v             Work toward benefiting Master Plan implementation rather than individual needs or interests

v             Accept responsibility for the success of the Council by contributing appropriate time and energy.

 

 

NOTE:    Each committee member will receive a copy of the following, some of which will be distributed prior to the first meeting and some of which will be developed during the first Council meetings:

  1. Pantops Master Plan
  2. Guidelines for PCAC members
  3. PCAC Procedures
  4. PCAC Members List
  5. PCAC Meeting Schedule
  6. PCAC Action Plan

 

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