COUNTY OF ALBEMARLE

 

 

MEMORANDUM

 

TO:                   Members of the Board of Supervisors

 

FROM:              Ella Washington-Carey, CMC, Clerk

 

DATE:               December 27, 2006

 

RE:                   Agenda for Annual (Organizational) Meeting of January 3, 2007

 

 

 

Agenda Item No. 6.  The Code of Virginia, in Section 15.2-1538, states that "The governing body of every locality in this Commonwealth shall appoint a qualified person, who shall not be a member of the governing body, to record the official actions of such governing body.”  Ella W. Carey and Meagan Hoy expresses a desire to be reappointed as Clerk and Senior Deputy Clerk, respectively.  These positions are reappointed annually.

 

Return to regular agenda

 

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Agenda Item No. 7.  Section 15.2-1416 of the Code states that "The days, times and places of regular meetings to be held during the ensuing months shall be established at the first meeting which meeting may be referred to as the annual or organizational meeting; however, if the governing body subsequently  prescribes any ... day or time other than that initially established, as a meeting day, place or time, the governing body shall pass a resolution as to such future meeting day, place or time.  The governing body shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public meeting place and inserted in a newspaper having general circulation in the county or municipality at least seven days prior to the first such meeting at such other day, place or time...."

 

Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board needs to adopt a motion to set the meeting times, dates and places for Calendar Year 2006 as follows:  first Wednesday of the month - 9:00 a.m., and the second Wednesday of the month - 6:00 p.m., with said meetings to be held in the County Office Building on McIntire Road.  Since July 4, 2007 is a holiday, it is requested that the meeting dates in July be as follows:  July 11 - 9:00 a.m., and July 18 – 6:00 p.m.  It is also recommended that due to holiday schedule that the meeting dates for January 2008 be as follows:  January 9 – 9:00 a.m., and January 16 – 6:00 p.m.

 

Return to regular agenda

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Agenda Item No. 8.  Section 33.10.2 of the Zoning Ordinance states that the Board of Supervisors shall consider zoning text amendment petitions by property owners at specified intervals of three months.  The dates requested for these hearings for 2007 are September 12 and December 12, 2007 and March 12, and June 11, 2008.  A motion is required to set these dates which are then advertised in the newspaper.

 

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Agenda Item No. 9.  A copy of the Board’s current Rules of Procedure is included with this agenda item for your review.   In Section D, “Order of Business”, the language has been amended to reflect the current procedure for receiving comment from the public for matters not on the agenda.


View Rules of Procedure

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Agenda Item No. 10.  A copy of the Board’s current Boards and Commissions Process is included with this agenda item for your review.  There is one proposed amendment to the Board’s policy.  Currently only certain boards and commissions members file disclosure forms.  Occasionally citizen members will contact the Clerk if they feel they should file a disclosure.   For consistency and to make the necessary individuals are covered, it is recommended that all citizen members file the disclosure forms.  State Code §2.2-3115(B) provides that the governing body may designate all citizen members of boards and commissions to file such forms. 

 

View Boards and Commissions Policy
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Agenda Item No. 21.  A copy of an updated appointment list, which also includes Board member appointments, is included with this agenda item.

 

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/ewc