COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Police Department Support Staff

 

SUBJECT/PROPOSAL/REQUEST:

Request for Part-time Office Associate III Position

 

 

STAFF CONTACT(S):

Tucker, Foley, Davis, Miller

 

LEGAL REVIEW:  

 

AGENDA DATE:

September 6, 2006

 

ACTION:                                     INFORMATION: 

 

CONSENT AGENDA:

  ACTION:        X                        INFORMATION: 

 

ATTACHMENTS:       No

 

 

REVIEWED BY:

 

 

 

BACKGROUND:

The Police Department currently has two and a half Office Associate positions to support 149 employees.  The five division commanders and other supervisory positions are without this support, which results in their time being spent performing clerical duties.  An additional part-time Office Associate III position to provide support services has been among the top strategic initiatives of the Police Department for the past two years, but has not been recommended due to the priority placed on the addition of new Police Officers.

 

 

STRATEGIC PLAN:

1. Enhance the quality of life for all Albemarle County residents.

 

 

DISCUSSION:

The recent retirement within the Police Department of an employee with many years of experience has resulted in a savings in personnel costs because the retiring employee has been replaced with staff at a lower salary.  Due to these changes, the Police Department requests to utilize the savings to establish an additional permanent part-time Office Associate position.  The Police Department currently has two and a half Office Associates.  The two full time associates are assigned to supporting the records/communication section and the fiscal management section respectively.  The part-time Associate provides support to the Investigation Division for transcribing interviews and creating case files that assist the Commonwealth’s Attorney’s Office in prosecuting offenders. The requested additional part-time position is needed to provide clerical services to the five Division commanders and to be trained in several payroll/finance functions as a back up to the current Police Assistant in her absence.

 

 

BUDGET IMPACT:

No additional funding will be needed.  The expense of this position can be covered on an annual basis through the salary savings resulting from the retiring employee that was replaced with staff at a lower salary.

 

 

RECOMMENDATIONS:

Staff recommends that the Board authorize an additional permanent part-time Office Associate III position for the Police Department to be paid for with funding currently available within the Police Department budget.

 

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