COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Record Retention/Destruction of Records

 

 

SUBJECT/PROPOSAL/REQUEST:

Authorization to Dispose of Tax Records

 

 

STAFF CONTACT(S):

Tucker, White, Davis, Wiggans, Critzer

 

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

July 5, 2006

 

ACTION:                                  INFORMATION:   

 

CONSENT AGENDA:

  ACTION:     X                        INFORMATION:   

 

 

ATTACHMENTS:     No

 

 

REVIEWED BY:

 

 


BACKGROUND:

The Library of Virginia’s Record Retention and Disposition Schedule requires that paid tax tickets for a locality be retained for five years.  After five years, such records may be destroyed upon approval by the Finance Director and the County’s designated records retention officer and upon authorization by the governing body pursuant to Virginia Code Section 58.1-3129(A). 

 

 

STRATEGIC PLAN:

4.2:  Fund County services in a fair, efficient manner and improve needed public facilities and infrastructure.

 

 

DISCUSSION:

The Finance Director and the Clerk to the Board have approved the destruction of FY 2001 paid tax tickets, categorized on the Certificate of Records Destruction (Attachment A) as Cash Reports & Records.  Approval from the Board of Supervisors is required to authorize the destruction of these records.  Other related records that have met record retention schedule requirements and are shown on the attached Certificate will also be destroyed.

 

 

BUDGET IMPACT:

N/A

 

 

RECOMMENDATIONS:

Staff requests that the Board authorize the destruction of the FY 2001 paid tax tickets.

 

 

ATTACHMENTS

A – Certificate of Records Destruction
Return to consent agenda

Return to regular agenda