Albemarle County Planning Commission

April 25, 2006

 

The Albemarle County Planning Commission held a meeting and a public hearing on Tuesday, April 25, 2006, at 6:00 p.m., at the County Office Building Room 241, Second Floor, 401 McIntire Road, Charlottesville, Virginia. Members attending were Eric Strucko, Bill Edgerton, Pete Craddock; Jo Higgins; Jon Cannon; Marcia Joseph, Chairman and Calvin Morris, Vice-Chairman. Julia Monteith, Senior Land Use Planner for the University of Virginia, representative for David J. Neuman, FAIA, Architect for University of Virginia, was absent. 

 

Other officials present were Wayne Cilimberg, Director of Planning; Claudette Grant, Senior Planner; Amy Arnold, Planner; Steve Tugwell, Principal Planner; Rebecca Ragsdale, Senior Planner; Glenn Brooks, Senior Engineer; David Pennock, Principal Planner and Greg Kamptner, Deputy County Attorney.

 

Call to Order and Establish Quorum:

 

Ms. Joseph called the regular meeting to order at 6:00 p.m. and established a quorum.

 

            Public Hearing:

 

SP-2006-003 American Cancer Society Pink Ribbon Polo (Signs #42, 47)

PROPOSED: Annual polo match, benefits American Cancer Society  

ZONING CATEGORY/GENERAL USAGE: RA -- Rural Areas: agricultural, forestal, and fishery uses; residential density (0.5 unit/acre)

SECTION: Section 31.2.4, 10.2.2.42, 5.1.27

COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Areas - preserve and protect agricultural, forestal, open space, and natural, historic and scenic resources/ density (0.5 unit/ acre)

LOCATION: King Family Winery, 6640 Roseland Farm, Crozet; TM 55 Parcels 80, 81

MAGISTERIAL DISTRICT: Whitehall

STAFF:  Amy Arnold

 

Ms. Arnold summarized the staff report. 

 

·         The Commission first looked at this project on April 11.  It is back for the Commission’s recommendation this evening.  There are several items that staff wants to bring to their attention regarding the project as follows:

 

o        Officer Byrom of the Albemarle County Police was stationed at the event in 2005. No complaints were received by the Police Department at last year’s event. 

o        Also, the Commission had asked for a little more information about any recommendation that the Police Department might have regarding stationing officers at the intersections of Half Mile Branch and Jarmans Gap and Half Mile Branch and Route 250.  The American Cancer Society’s Pink Ribbon Polo Committee has been working in close conversation with Corporal Robert Heidi, who is the Albemarle County Traffic Unit Supervisor.  They have arrived at the following traffic control plan for the event.

v      There will be two County officers at the event this year.  From 10:00 a.m. to 12:30 or until the traffic lightens one would be stationed at the intersection of Half Mile Branch and Jarmans Gap Road. The other one would be stationed at the Half Mile Branch and Route 250 intersection.  When the traffic does lighten the officers will move to patrolling inside the event.  At 4:00 p.m. the officers will move back to those intersections and provide traffic control until they are no longer needed.

o           A few other issues have come up because the event shifted at the last meeting from a one time occurrence to an annual event.  Zoning and the County Attorney both had concerns about making sure that the County is protected from the long term potential impacts of the event and recommended the following changes in the conditions of approval:

 

v      Condition 3 should be amended to include a 2,000 person cap on the limit of attendees.

v      The special use permit, should it be approved, could be subject to renewal after 5 years. With the 5 year renewal period it would come up for renewal in the summer of 2010. That would let the County take a look at the event having been held over a span of 5 years and evaluate based on that. 

v      It is also recommended that condition 3 be changed to require annual approval of a zoning clearance.  Zoning has recommended the following rewording of the first sentence of condition 3 incorporating both the addition of the annual clearance and a cap on the attendance, “Annual approval of a zoning compliance clearance for not more than 2,000 attendees is required prior to commencing this use each year.”

v      The word “sheriff” should be removed from condition 3. The mention of police is sufficient.

 

Ms. Joseph asked if staff had made the applicant aware of the proposed changes to the conditions.

 

Ms. Arnold stated yes, that she had discussed the changes with the applicant who thought that the conditions were reasonable.  There is a representative present to speak to that.

 

There being no further questions for staff, Ms. Joseph opened the public hearing and invited the applicant to address the Commission.

 

Cory King, David King’s daughter in law, stated that Mr. King could not be here and that she was present to answer any questions that the Commission might have. 

 

Ms. Joseph asked if she knew what the new conditions are and if she had any problems with them.

 

Ms. King stated that they were in total agreement with the conditions.  The reason that they wanted an annual event is so they would not have to request a Special Use Permit each year, but they were totally fine with coming back in five years and dealing with the zoning clearance every year.

 

Ms. Joseph noted that it also puts a limit for no more than 2,000 attendees.

 

Ms. King stated that was fine.

 

Ms. Joseph invited public comment.  There being none, she closed the public hearing and the matter was before the Commission.

 

Ms. Higgins moved to recommend approval of SP-2006-003, American Cancer Society Pink Ribbon Polo, with the changes to item 3 that Ms. Arnold stated for annual zoning clearance and a 2,000 person limit.

 

Mr. Strucko seconded the motion.

 

Ms. Joseph asked if there was any further discussion.

 

Mr. Cilimberg noted that one of the things discussed was having a five year renewal.  He asked if the Commission wanted to include that or not.

 

Ms. Higgins amended the motion to include all four changes as described by staff for the annual zoning inspections, 2,000 person cap, 2010 as being the expiration date for the five year renewal and deleting “sheriff” from the one condition.

 

1.    Special Use Permit 2006-03 shall be developed in general accord with the sketch plan submitted March 16, 2005, prepared by the Pink Ribbon Polo Committee, and titled “American Cancer Society, Pink Ribbon Polo, SP2006-03” (Attachment A.).  However, the Zoning Administrator may approve revisions to the concept application plan to allow compliance with the Zoning Ordinance. 

2.    The event shall be held once a year between the dates of May 30th and July 1.  The event shall be limited to the hours of 10:00 am and 6:00 pm.  Amplified sounds shall be limited to the National Anthem and announcements related to the polo game.  The applicant shall arrange for traffic control personnel to be placed at all locations and for what period of time the Albemarle County Police Department deems necessary

3.    Annual approval of a zoning compliance clearance for not more than 2,000 attendees is required prior to commencing this use each year. The applicant shall apply for the zoning clearance no later than three (3) weeks prior to the date for the event.  Zoning approval will be contingent upon the Zoning Administrator determining that the provisions in Section 5.1.27 of the Albemarle County Code and all conditions of this special use permit have been satisfied and on confirmation from the Health Department, as well as the Departments of Fire / Rescue and Police, that they have been contacted by the applicant and can recommend approval.

4.    The special use permit is required to be renewed in 5 years.

 

Mr. Strucko seconded the amended motion.

 

The motion passed by a vote of 7:0. 

 

Ms. Joseph stated that SP-2006-003, American Society Pink Ribbon Polo, would go to the Board of Supervisors on May 3, 2006 with a recommendation for approval.

 

FOR ACTION MEMO AS SUMMARY OF MOTION:

 

Motion:  Ms. Higgins moved, Mr. Strucko seconded, to recommend approval of SP-2006-003, American Cancer Society Pink Ribbon Polo subject to the conditions staff recommended in the report, as amended.

 

1.                Special Use Permit 2006-03 shall be developed in general accord with the sketch plan submitted March 16, 2005, prepared by the Pink Ribbon Polo Committee, and titled “American Cancer Society, Pink Ribbon Polo, SP2006-03” (Attachment A.).  However, the Zoning Administrator may approve revisions to the concept application plan to allow compliance with the Zoning Ordinance. 

2.                The event shall be held once a year between the dates of May 30th and July 1.  The event shall be limited to the hours of 10:00 am and 6:00 pm.  Amplified sounds shall be limited to the National Anthem and announcements related to the polo game.  The applicant shall arrange for traffic control personnel to be placed at all locations and for what period of time the Albemarle County Police Department deems necessary

3.                Annual approval of a zoning compliance clearance for not more than 2,000 attendees is required prior to commencing this use each year. The applicant shall apply for the zoning clearance no later than three (3) weeks prior to the date for the event.  Zoning approval will be contingent upon the Zoning Administrator determining that the provisions in Section 5.1.27 of the Albemarle County Code and all conditions of this special use permit have been satisfied and on confirmation from the Health Department, as well as the Departments of Fire / Rescue and Police, that they have been contacted by the applicant and can recommend approval.

4.                The special use permit is required to be renewed in 5 years.

 

The motion passed by a vote of 7:0. 

 

Ms. Joseph stated that SP-2006-003, American Society Pink Ribbon Polo, would go to the Board of Supervisors on May 3, 2006 with a recommendation for approval.

 

 

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