COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Commission on Children and Families (CCF) Lease

 

 

SUBJECT/PROPOSAL/REQUEST:

Authorizing Lease of County-Owned Office Space to the Charlottesville-Albemarle Commission on Children and Families (CCF)

 

 

STAFF CONTACT(S):

Tucker, White, Shadman, Davis, Herrick

 

 

LEGAL REVIEW:   Yes

 

 

AGENDA DATE:

April 12, 2006

 

ACTION:                                   INFORMATION:   

 

CONSENT AGENDA:

  ACTION:      X                        INFORMATION:   

 

 

ATTACHMENTS:     Yes

 

 

REVIEWED BY:

 

 

 

BACKGROUND:

With the purchase and renovation of the County Office Building-5th Street, the County government greatly expanded its supply of available office space to meet future needs.  However, at present, the County government is not using all of the available office space at the County Office Building-5th Street.  As a result, the County has looked to fill this current surplus of office space with other agencies that serve the public.  Specifically, County staff has made arrangements for the Charlottesville-Albemarle Commission on Children and Families (CCF) and the local office of the Virginia Cooperative Extension to be located in the surplus space at the County Office Building-5th Street.

 

STRATEGIC PLAN:

4.2: Fund County Services in a fair, efficient manner and provide needed public facilities and infrastructure.

 

DISCUSSION:

The Charlottesville-Albemarle Commission on Children and Families (CCF) is a 22-member planning and advisory body to the City of Charlottesville and County of Albemarle.  Citizen, community agency, local government, education, and university leaders work to improve outcomes for local children and families.  Until recently, CCF was housed in office space owned by the City of Charlottesville near City Hall.  However, with the opening of County Office Building-5th Street, CCF was eager to upgrade both the size and quality of its office space.

 

Staff has prepared a proposed lease of 3,664 square feet of office space, as designated on an attached floor plan.  The lease would have a term of five years, beginning with CCF’s initial occupancy of the space on October 25, 2004.  The lease may be renewed thereafter only by agreement of the parties.  Rent would begin at $5.00 per square foot during the first year, to meet CCF’s current available funding, and would escalate annually, reaching the current market rate of $16.00 per square foot in the fourth year.  CCF is agreeable to all of the terms and conditions and has executed the lease subject to the Board’s approval.

 

RECOMMENDATIONS:

Staff recommends that the Board approve the rental of surplus space at the County Office Building-5th Street and authorize the County Executive execute the lease on behalf of the County for this space.

 

ATTACHMENTS:

A – Lease Agreement

B – Floor Plan
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