WORK SESSION:                          OCTOBER 11, 2005







The purpose of this work session is to provide:

        Initial overview of the Six Year Road Plan process;

   General review of the existing projects on the Countyís priority list of road improvements and potential projects to be considered for inclusion in this yearís revision of the list; and

   Opportunity for the Planning Commission to discuss the County other potential projects/issues not on the Priority List.


Six Year Plan Process

The Six Year Secondary Road Construction Plan is VDOTís Plan for the allocation of road construction funds for a six year period. It consists of a priority list of projects and a financial implementation plan.  The Plan is based on local priorities adopted by the Board of Supervisors. The County typically reviews this priority list of projects every year. Attachment A is the draft current adopted County Priority List for Secondary Road Improvement.


Since 1986, the Commission and Board of Supervisors have approved a priority list of road improvement projects that would cost, in total, in excess of available funds over the six-year planning period. With such a list developed, subsequent VDOT Six Year Plans can be prepared and revised in response to available annual funds. The County has used a locally derived criteria-based rating system to prioritize road improvement projects in the County. This system, with some modifications and refinements, has been used since 1988.  The Board of Supervisors made several minor changes to this criteria base rating system during their consideration of the Six Year Secondary Road Plan List year. These changes are summarized in Attachment B. The revised rating system criteria with subsetting data can be found on Attachment C.


The Board of Supervisors also discussed the appropriateness of undertaking and reviewing detailed rankings for the extensive number of projects listed on the Priority List, particularly when construction for most of these projects is many years off. Because of the many changes that can take place over time with projects that are ranked lower on the priority list, it may not be an efficient use of Board time to deliberate on the whole list each year. It was felt that both the staffís and Boardís time would be better served focusing on a smaller, more strategic set of projects to be pursued.  These are the projects which will be most important to move forward to construction within the next 10-20 years. This group of priorities is referred to as the ďStrategic PrioritiesĒ and is considered the adopted Priority List of Improvements. The remainder of the list is attached as an addendum listing future possible projects. Specific technical data on the projects listed as the Strategic Priorities is provided a Technical Addendum to the Priority List.  This technical data provides more detail on the condition of the road segment that serve as the basis for the projectís priority. The information in this Technical Addendum will be updated annually for the Strategic Priorities. The Board of Supervisors made these changes primarily for two purposes; 1) to provide the Board with more information on how the projects scored in relation to the ranking process, and 2) simplifying the review process for staff and the Board by focusing more on a smaller set of high priority projects within the overall priority list.  


STRATEGIC PRIORITIES Staff has identified the top twenty-one projects that should be the focus of the Planning Commissionís and Boardís annual review. The only changes staff is recommending for the Strategic Priorities is to Northern Free State Road. This project was moved from Priority #5 to Priority #9.  Northern Free State Road will be studied as part of the PLACES29 Study. By moving this project to #9, VDOT will be able to allocated funds to projects above it on the Strategic Priority List. Northern Free State Road remains a high priority for the County and will be reevaluated after the PLACES29 Study. There were two changes to the regular unpaved road Priority List. Rio Mills Road (Route 643) between Rt. 29 and Rt. 743 was moved ahead of Dickerson Road (Route 606). VDOT believes Rio Mills Road, which is a shorter project in length and than Dickerson Road, could be done sooner than the entire section of Dickerson Road. Dickerson Road will likely be divided into three separate projects and two bridge projects.



Staff did receive several requests from the public to be considered for inclusion on the Priority List. These projects include:

Public Paving Requests-

Rt. 637 between Rt. 691 and Rt. 758

Rt. 761 between Rt. 622 and County line

Rt. 703 between Rt. 715 and dead end

Rt. 731 between Rt. 744 and Rt. 22

Rt. 662 between Rt. 660 and Rt. 665

There also a request to add bikelanes on Rt. 606 when it is paved.


All of these projects have been added (bold and italicized) to the draft Priority List. Staff has placed all five of these projects on the regular paving list until VDOT has determined its eligibility for the rural rustic road program.  


VDOTís 2006/07-2011/12 Secondary System Construction Plan (Attachment D) is now divided into three parts: regular construction projects, regular paving projects and rural rustic road projects. VDOTís Secondary System Construction Plan coincides with the Countyís Priority List.


Staff has been working with the VDOT at the request of the Board of Supervisors to determine if an infusion of funds would prevent the further delay of the construction of Jarmans Gap Road. This project has met several delays over the years. These delays, which range from staff and/or funding shortages to redesigning the road, have participated in the project cost.  VDOT is planning to hold a public hearing in Spring 2006 and will be able to inform VDOT if the infusion of additional funds from the County will expedite the construction on Jarmans Gap Road.



Staff will take the Commissionís comments on the proposed Priority List and make the necessary adjustments to both the Countyís Priority List and the VDOT Secondary Plan.  An additional work session(s) will be scheduled to complete the Commissionís review, if necessary. Ultimately, the Commissionís recommendation on the Priority List and Plan will be forwarded to the Board of Supervisors.  Typically, the Commission has not held a public hearing on the Priority List and Six Year Plan. The Board will hold a work session and public hearing on the Commissionís recommended Priority List and Six Year Construction Plan prior to adoption.




Attachment A- Draft Priority List for Secondary Road

Attachment B -List of Changes made to Criteria Based Rating System

Attachment C Ė New Criteria Based Rating System with Subsetting Data

Attachment D- VDOTís 2006/07-2011/12 Secondary System Construction Plan

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