Key West Lake Dam Easements




Authorize the County Executive to sign five Permanent Access and Maintenance Easements for Key West Dam Project




Messrs. Tucker, Foley, Davis, Trank, Shadman, Stumbaugh, Garrison






November 9, 2005


ACTION:                                 INFORMATION:   



  ACTION:     X                      INFORMATION:   











On December 1, 2004 the Board of Supervisors approved an appropriation to fund Option 3 of Key West Dam "Opinion of Probable Projects Costs Report" (Kimley Horn Associates dated August 4, 2004).  The total budget was $347,000.  Design is now complete and the Invitation for Bids was advertised on October 23, 2005.  Bid receipt is scheduled for November 30, 2005.  The construction period is programmed for February 1, 2006 to June 1, 2006.  Staff’s initial schedule was to complete this project well in advance of June 1, 2006.  However, delays in securing easements plus site plan review concerns have delayed the project to this point.  Residents are fully aware of the new schedule.




Goal 4.2.  Fund County Services in a fair, efficient manner and provide needed public facilities and infrastructure




For construction and subsequent maintenance of the facility, five Permanent Access and Maintenance Easements are required.  The following describes each easement and its respective Owner:


1.       TMP 62B1-D-5, owned by John F. Herberg and Mitzie M. Herberg, Trustees, 400 Key West Drive, Charlottesville, VA 22911.

2.       TMP 62B1-D-4, owned by Joseph W. and Margaret A. Reed, 100 Northwest Lane, Charlottesville, VA 22911.

3.       TMP 62B1-D-4A (former Well Lot), owned by Joseph W. and Margaret A. Reed, 100 Northwest Lane, Charlottesville, VA 22911.

4.       TMP 62B1-E-3, owned by Robert F. and Francene M. Bossi, 401 Key West Drive, Charlottesville, VA  22901.

5.       TMP 62B1-1, owned by Key West Club I, 393 Key West Drive, Charlottesville, VA  22911


Deeds prepared by the County Attorney's Office have been signed by the property Owners.  One of the five properties (Bossi) requires that a "Consent of Lienholder" form be signed by Chase Manhattan Mortgage Corporation.  Construction cannot commence until a) the "Consent of Lienholder" form is signed by the Chase Manhattan Mortgage Corporation, and b) the five deeds of easement are signed by the County Executive.  At the time of writing this Executive Summary, Chase Manhattan Mortgage Corporation was reviewing the document.




The Board of Supervisors approved Option 3 of the "Opinion of Probable Projects Costs Report" on December 1, 2004, based on a pre-design estimated design and construction cost of $347,000.  At the completion of design, the County Project Manager asked the Consultant to revise their estimate taking into account recent spikes in site construction costs nationwide.  This estimate also reflected changes in the original scope as a result of actual hydrologic studies and County

Engineering review.  The Consultant's August 8, 2005 revised estimate revealed a probable design and construction cost of $530,000, an increase of approximately 50% in one year.  Should the bids exceed the current appropriated amount of $347,000, funding is available in the Storm Water Control Improvement account (1-9100-41000-900975) which currently has a balance of $1,402,414.00. 




Staff recommends the Board of Supervisors authorize the County Executive to sign the easements (currently residing in the Clerk’s Office) on behalf of the County.  Should the bids come in above the originally appropriated amount of $347,000; staff will schedule this item for further Board review in December. 


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