RESOLUTION TO AUTHORIZE
COUNTY EXECUTIVE TO SET MILEAGE REIMBURSEMENT RATE
WHEREAS, Virginia Code § 15.2-1508.1 authorizes a county to reimburse any person using a private vehicle while traveling on business of the county; and
WHEREAS, the rate of reimbursement may not exceed the standard rate that is deductible as a business expense pursuant to the Internal Revenue Code and its promulgated regulations; and
WHEREAS, Virginia Code § 15.2-1508.2 further restricts the maximum rate of reimbursement for those persons that the Commonwealth bears any portion of the reimbursement expense to the reimbursement rate set for the Commonwealth’s employees in the Appropriations Act; and
WHEREAS, it has been the practice of the County to set the reimbursement rate in the Annual Resolution of Appropriations adopted by the Board in June of each year; and
WHEREAS, due to the dramatic increase and fluctuation of gas prices, the Board finds that greater flexibility is needed to fairly reimburse persons using private vehicles for public business; and
WHEREAS, the Board finds that the County Executive should have the authority to set and adjust from time to time the reimbursement rate on behalf of the Board.
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby authorizes the County Executive to set and to adjust from time to time the mileage reimbursement rate or rates to reimburse any person for using a private vehicle while traveling to perform the business of the County in the discharge of their official duties. Such rate or rates shall not exceed the standard rate that is deductible as a business expense pursuant to the applicable Internal Revenue Code, and its promulgated regulations. In addition, for those persons for whom the Commonwealth bears any portion of the reimbursement expense, the maximum rate shall not exceed the reimbursement rate allowed by the Commonwealth of Virginia.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true and correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by a vote of ______ to ______, as recorded below, at a meeting held on _________________________.
Clerk, Board of County Supervisors
Mr. Bowerman ___ ___
Mr. Boyd ___ ___
Mr. Dorrier ___ ___
Mr. Rooker ___ ___
Ms. Thomas ___ ___
Mr. Wyant ___ ___
Return to executive summary