RESOLUTION TO AUTHORIZE

COUNTY EXECUTIVE TO SET MILEAGE REIMBURSEMENT RATE

           

 

WHEREAS, Virginia Code § 15.2-1508.1 authorizes a county to reimburse any person using a private vehicle while traveling on business of the county; and

 

 WHEREAS, the rate of reimbursement may not exceed the standard rate that is deductible as a business expense pursuant to the Internal Revenue Code and its promulgated regulations; and

 

WHEREAS, Virginia Code § 15.2-1508.2 further restricts the maximum rate of reimbursement for those persons that the Commonwealth bears any portion of the reimbursement expense to the reimbursement rate set for the Commonwealth’s employees in the Appropriations Act; and

 

WHEREAS, it has been the practice of the County to set the reimbursement rate in the Annual Resolution of Appropriations adopted by the Board in June of each year; and

 

WHEREAS, due to the dramatic increase and fluctuation of gas prices, the Board finds that greater flexibility is needed to fairly reimburse persons using private vehicles for public business; and

 

WHEREAS, the Board finds that the County Executive should have the authority to set and adjust from time to time the reimbursement rate on behalf of the Board. 

 

NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby authorizes the County Executive to set and to adjust from time to time the mileage reimbursement rate or rates to reimburse any person for using a private vehicle while traveling to perform the business of the County in the discharge of their official duties.  Such rate or rates shall not exceed the standard rate that is deductible as a business expense pursuant to the applicable Internal Revenue Code, and its promulgated regulations. In addition, for those persons for whom the Commonwealth bears any portion of the reimbursement expense, the maximum rate shall not exceed the reimbursement rate allowed by the Commonwealth of Virginia.

 

 

I, Ella W. Carey, do hereby certify that the foregoing writing is a true and correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by a vote of ______ to ______, as recorded below, at a meeting held on _________________________.

 

 

_________________________________

Clerk, Board of County Supervisors

 

Aye      Nay

Mr. Bowerman             ___      ___

Mr. Boyd                     ___      ___

Mr. Dorrier                  ___      ___

Mr. Rooker                  ___      ___

Ms. Thomas                 ___      ___

Mr. Wyant                   ___      ___

 

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