COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Lease agreements between Albemarle County and Piedmont Housing Alliance, Inc. and between Albemarle County and Lewis & Clark Exploratory Center of Virginia, Inc.

 

SUBJECT/PROPOSAL/REQUEST:

Public hearing to consider approval of short-term lease agreements for County Office Building space with Piedmont Housing Alliance, Inc. and Lewis & Clark Exploratory Center of Virginia, Inc.

 

STAFF CONTACT(S):

Tucker, Foley, Davis, Herrick, Stumbaugh

 

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

August 10, 2005

 

ACTION:     X                        INFORMATION:   

 

CONSENT AGENDA:

  ACTION:                             INFORMATION:   

 

 

ATTACHMENTS:    Yes

 

 

REVIEWED BY:

 

 

 

BACKGROUND:

As some of the Board members are aware, staff has been working with Lewis & Clark Exploratory Center of Virginia, Inc. and Piedmont Housing Alliance, Inc. to assist them in meeting their short term space needs.  Staff is currently in the process of finalizing design of the former Police Department space for the Department of Community Development.  Because these two agencies had short term needs and that area of the building is not scheduled for renovation until January, staff has worked to temporarily assist them in meeting their needs through the end of the calendar year. 

 

STRATEGIC PLAN:

4.2 Fund County Services in a fair, efficient manner and provide needed public facilities and infrastructure

 

DISCUSSION:

Because these agencies are private, non-profit organizations rather than governmental agencies, a formal lease and public hearing are required to allow the use of the space.  Under this proposal, both agencies will be occupying the space until the end of the calendar year and intend to make other arrangements to relocate by January.  Lewis & Clark Exploratory Center of Virginia, Inc. would be leasing 307 square feet from August 1 through December 31 for $10.  Piedmont Housing Alliance, Inc., which is essentially relocating its entire operations until they finalize long term arrangements, would be leasing 3,664 square feet for the same time period and have agreed to pay $2,000 a month.  Staff has estimated that the market rate for the lease of this space is approximately $16 per square foot and therefore, approval of this proposal will result in a subsidy to both agencies when compared with the market rate.  However, because this space was not on the market due to its short term availability and would have been vacant until January, staff feels this arrangement is a benefit to both the County and the community.  

 

BUDGET IMPACT:

Approval of these lease agreements will generate approximately $10,000 in unanticipated revenue.

 

RECOMMENDATIONS:

Staff recommends that the Board authorize the County Executive to execute the building leases for Lewis & Clarke Exploratory Center of Virginia, Inc. and Piedmont Housing Alliance, Inc. under the terms outlined in this executive summary, provided that the lease is in a form approved by the County Attorney.

 

ATTACHMENTS

A Draft Lease

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