COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

Record Retention/Destruction of Records

 

 

SUBJECT/PROPOSAL/REQUEST:

Authorization to dispose of Tax Records

 

 

 

STAFF CONTACT(S):

Messrs. Tucker, Davis, Wiggans, Mss. White, Critzer

 

 

LEGAL REVIEW:      Yes

 

AGENDA DATE:

July 13, 2005

 

ACTION:                                INFORMATION:   

 

CONSENT AGENDA:

  ACTION:   X                        INFORMATION:   

 

 

ATTACHMENTS:   No

 

 

 

REVIEWED BY: 

 

 

 

DISCUSSION:

The Library of Virginia’s Record Retention and Disposition Schedule requires that paid tax tickets be retained by the locality for a period of five years after audit.  At that time, after approval by the department head and the designated records officer for the locality, tax tickets can be destroyed, but only after authorization from the governing body.  Staff approval has been received to destroy approximately 261 boxes of distribution records, which includes paid tax receipts for the period of July 1, 1992 through June 30, 2000.

 

 

RECOMMENDATIONS:

Staff requests authorization from the Board to dispose of the above referenced records.

 

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