COUNTY OF ALBEMARLE

 

EXECUTIVE SUMMARY

 

 

AGENDA TITLE:

FY 05/06 Budget Issues – Sheriff’s Staffing

 

 

SUBJECT/PROPOSAL/REQUEST:

Approval of one deputy and a half time clerical position for the Sheriff’s Department

 

 

STAFF CONTACT(S):

Tucker, Foley, Davis, Breeden

 

 

LEGAL REVIEW:   Yes

 

AGENDA DATE:

July 6, 2005

 

ACTION:                                   INFORMATION:      

 

CONSENT AGENDA:

  ACTION:      X                         INFORMATION:   

 

 

ATTACHMENTS:   No

 

 

REVIEWED BY:

 

 

 

BACKGROUND:

On March 14, 2005 during a Board of Supervisors work session on the FY 05/06 Recommended Operating Budget, Sheriff Ed Robb addressed the Board regarding requested strategic initiatives he submitted during the budget process.  During preparation of the County Executive’s FY 05/06 Recommended Budget, the Sheriff’s request was analyzed and subsequently not recommended for funding due to funding constraints.  During the Board’s work session, Sheriff Robb indicated that his request involved an administrative position to help alleviate administrative functions currently being performed by Sheriff’s deputies, and a Sheriff’s Deputy position to address current security concerns facing the Courts.  After reviewing the information presented by Sheriff Robb and County staff, the Board placed $66,943 in a contingency fund, and directed County staff to provide additional information regarding the request.

 

STRATEGIC PLAN:

4.2 Fund County services in a fair, efficient manner and provide needed public facilities and infrastructure.

 

DISCUSSION:

The Office of Management and Budget (OMB) has reviewed current staffing and compared it to other localities with similar populations (Roanoke, Hanover and Stafford).  While this review indicated that FTE’s per capita are similar to the other localities, there tends to be a need for additional staffing when the courts are operated in more than one building as they are in Albemarle County.   OMB also reviewed statistical data maintained by the Sheriff on court operating hours, transportation mileage, and the number of papers processed and served, tracking the change in activity since 2000.  This review showed a steady increase in all areas except for transportation over this period.  Transportation decreased most likely due to the construction of the Juvenile Detention facility.  When compared to the other localities, Albemarle’s total hours of court operation were about 20% higher than the average. 

 

BUDGET IMPACT:

The total cost of salary and benefits for FY 05/06 to meet the Sheriff’s request for two full time positions would be $66,943.  In addition, the ongoing operational costs and one-time start up costs associated with the additional deputy would be $2,985 and $6,305 respectively, for a total budget impact to meet the Sheriff’s request of $76,233.

 

RECOMMENDATIONS:

Based on the data reviewed and the working environment associated with the court operations, including the Juvenile Court renovations, staff recommends approval of one additional deputy, including one-time start up costs, and a half-time clerical position, for a total cost of $61,379.

 

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