PHA Plans

Streamlined 5-Year/Annual

Version

U.S. Department of Housing and Urban Development

Office of Public and Indian Housing

OMB No. 2577-0226

(exp 05/31/2006)                  

__________________________________________________________________________________________________________________

This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families.   This form allows eligible PHAs to make a streamlined annual Plan submission to HUD consistent with HUD’s efforts to provide regulatory relief to certain PHAs.  Public reporting burden for this information collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

 

Privacy Act Notice.  The United States Department of Housing and Urban Development, Federal Housing Administration, is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations.  Information in PHA plans is publicly available.

__________________________________________________________________________________________________________________

 

Streamlined 5-Year Plan for Fiscal Years   2005 - 2009 

Streamlined Annual Plan for Fiscal Year    2005            

 

 

NOTE:  This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43 (HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue.  Full reporting for each component listed in the streamlined Annual Plan submitted with the 5-year plan is required.

 

 

Streamlined Five-Year PHA Plan

Agency Identification

 

PHA Name:  County of Albemarle Office of Housing     PHA Number: VA036VO 

 

PHA Fiscal Year Beginning: 07/2005

 

PHA Programs Administered:

Public Housing and Section 8       Section 8 Only       Public Housing Only         

Number of public housing units:                            Number of S8 units:                Number of public housing units:           

Number of S8 units:

 

PHA Consortia: (check box if submitting a joint PHA Plan and complete table)

Participating PHAs 

PHA

Code

Program(s) Included in the Consortium

  Programs Not  in the Consortium

# of Units Each Program

 

 

 

 

 

Participating PHA 1:

 

 

 

 

 

 

 

 

 

Participating PHA 2:

 

 

 

 

 

 

 

 

 

Participating PHA 3:

 

 

 

 

 

 

 

 

 

 

Public Access to Information

Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply)

       Main administrative office of the PHA

       PHA development management offices

       PHA local offices

 

Display Locations For PHA Plans and Supporting Documents

The PHA Plans and attachments (if any) are available for public inspection at: (select all that apply)

       Main administrative office of the PHA

       PHA development management offices

       PHA local offices

       Main administrative office of the local government

       Main administrative office of the County government

       Main administrative office of the State government

       Public library

       PHA website:  http://www.albemarle.org/department.asp?section_id=1827&department=housing

       Other (list below)

 

PHA Plan Supporting Documents are available for inspection at: (select all that apply)

       Main business office of the PHA

       PHA development management offices

       Other (list below)


Streamlined Five-Year PHA Plan

PHA Fiscal Years 2005 - 2009

[24 CFR Part 903.12]

 

A.  Mission 

 

       The PHA’s mission is:  To promote opportunities for all county citizens to secure and maintain safe, decent, accessible, and affordable housing with emphasis given to those least able to obtain it.

 

B.  Goals

 

HUD Strategic Goal:  Increase the availability of decent, safe, and affordable housing.

 

       PHA Goal:  Expand the supply of assisted housing

Objectives:

       Apply for additional rental vouchers: 

                   Reduce public housing vacancies:

       Leverage private or other public funds to create additional housing opportunities:

                   Acquire or build units or developments

                   Other (list below)

 

       PHA Goal:  Improve the quality of assisted housing

Objectives:

                   Improve public housing management: (PHAS score)      

       Improve voucher management: (SEMAP score)      

       Increase customer satisfaction: Solicit feedback and integrate Resident Advisory Board comments and suggestions into program administration

       Concentrate on efforts to improve specific management functions:

(list; e.g., public housing finance; voucher unit inspections)

       Renovate or modernize public housing units:

       Demolish or dispose of obsolete public housing:

       Provide replacement public housing:

       Provide replacement vouchers:                                                                           

       Other: (list below)

 

       PHA Goal: Increase assisted housing choices

Objectives:

                   Provide voucher mobility counseling:

       Conduct outreach efforts to potential voucher landlords

       Increase voucher payment standards

                   Implement voucher homeownership program:

                   Implement public housing or other homeownership programs:

                   Implement public housing site-based waiting lists:

                   Convert public housing to vouchers:

                   Other: (list below)

  • Expand the supply of assisted housing by coordinating with and leveraging resources from other public and private entities;
  • Increase assisted housing choices by outreach to potential landlords and replacement of project-based assistance with tenant-based vouchers
  • Allow use of vouchers throughout Planning District (five counties and one city)

 

 

HUD Strategic Goal:  Improve community quality of life and economic vitality

 

       PHA Goal:  Provide an improved living environment

Objectives:

       Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments:

       Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments:

       Implement public housing security improvements:

       Designate developments or buildings for particular resident groups (elderly, persons with disabilities)

       Other: (list below)

  • Create policies and incentives that will encourage inclusionary zoning and development in local land use plans;
  • Improve the quality of assisted housing through improved voucher management and increased client input

 

HUD Strategic Goal:  Promote self-sufficiency and asset development of families and individuals

 

       PHA Goal:  Promote self-sufficiency and asset development of assisted households

Objectives:

       Increase the number and percentage of employed persons in assisted families:

       Provide or attract supportive services to improve assistance recipients’ employability:

       Provide or attract supportive services to increase independence for the elderly or families with disabilities.

       Other: (list below)

  • Work with landlords that offer supportive services to improve lives of tenant families.

 

HUD Strategic Goal:  Ensure Equal Opportunity in Housing for all Americans

 

       PHA Goal:  Ensure equal opportunity and affirmatively further fair housing

Objectives:

       Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability:

       Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability:

       Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required:

       Other: (list below)

 

Other PHA Goals and Objectives: (list below)

 


Streamlined Annual PHA Plan

PHA Fiscal Year 2005

 [24 CFR Part 903.12(b)]

 

Table of Contents

 

A.        ANNUAL STREAMLINED PHA PLAN COMPONENTS                                                                                                                                  

       1.  Housing Needs

       2.  Financial Resources

       3.  Policies on Eligibility, Selection and Admissions

       4.  Rent Determination Policies

       5.  Capital Improvements Needs

       6.  Demolition and Disposition

       7.  Homeownership

       8.  Civil Rights Certifications (included with PHA Certifications of Compliance)

       9.  Additional Information

a.       PHA Progress on Meeting 5-Year Mission and Goals

b.      Criteria for Substantial Deviations and Significant Amendments

c.       Other Information Requested by HUD

i.         Resident Advisory Board Membership and Consultation Process

       10.  Project-Based Voucher Program

       11.  Supporting Documents Available for Review

       12.  FY 20__ Capital Fund Program and Capital Fund Program Replacement Housing Factor, Annual Statement/Performance and Evaluation Report

       13.  Capital Fund Program 5-Year Action Plan

       14.  Other (List below, providing name for each item)

 

B.        SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE

 

  1. Form HUD-50077
  2. PHA Certifications of Compliance with the PHA Plans and Related Regulations
  3. Board Resolution to Accompany the Standard Annual, Standard Five-Year, and Streamlined Five-Year/Annual Plans
  4. Certification by State or Local Official of PHA Plan Consistency with Consolidated Plan.

 


Executive Summary (optional)

[903.7(r)].

The County of Albemarle Office of Housing is the designated local agency for the administration of the county Housing Choice Voucher Program.  The Office of Housing is a part of the executive branch of local government and not a public housing authority.

            It is the mission of the Office of Housing to promote opportunities for al county citizens to secure and maintain safe, decent, accessible, and affordable housing with emphasis given to those least able to obtain it.  The Office of Housing’s has available programs include the administration of over 400 vouchers, operates a Family Self-Sufficiency Program, and the HOMEBUYER’S Club homebuyer’s education and counseling program. 

            This Annual Plan for FY 2005-2006 outlines strategies the county expects to address and resources the County anticipates to provide assistance to those lower-income households who cannot afford basic housing costs.  The Plan continues to use a preference for those who live and/or work in the County.

            The only change proposed in this Plan is an increase in minimum rent from $25 to $50.  This change will minimize the impact of HUD’s budget-based funding.

 


1.  Statement of Housing Needs  [24 CFR Part 903.12 (b), 903.7(a)]

 

A. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists

State the housing needs of the families on the PHA’s waiting list/s. Complete one table for each type of PHA-wide waiting list administered by the PHA.  PHAs may provide separate tables for site-based or sub-jurisdictional public housing waiting lists at their option.

 

Housing Needs of Families on the PHA’s Waiting Lists

Waiting list type: (select one)

      Section 8 tenant-based assistance

      Public Housing

      Combined Section 8 and Public Housing

      Public Housing Site-Based or sub-jurisdictional waiting list (optional)

If used, identify which development/subjurisdiction:

Housing Choice Voucher

# of families

% of total families

 Annual Turnover

Waiting list total

621

100.00%

50

Extremely low income <=30% AMI

505

81.32%

 

Very low income

(>30% but <=50% AMI)

111

17.87%

 

Low income

(>50% but <80% AMI)

2

0.32%

 

Families with children

470

75.68%

 

Elderly families

23

3.70%

 

Families with Disabilities

44

7.09%

 

Race/ethnicity-White

121

19.48%

 

Race/ethnicity-Black

330

53.14%

 

Race/ethnicity-Asian

0

0.00%

 

Race/ethnicity-Native Hawaiian/Pacific Islander

2

0.32%

 

Race/ethnicity-American Indian

1

0.16%

 

 

Characteristics by Bedroom Size (Public Housing Only)

 

 

 

1BR

318

51.21%

 

2 BR

245

39.45%

 

3 BR

50

8.05%

 

4 BR

4

0.64%

 

5 BR

1

0.16%

 

5+ BR

0

0.00%

 

 Is the waiting list closed (select one)?   No    Yes 

If yes:

How long has it been closed (# of months)? 2 Months

Does the PHA expect to reopen the list in the PHA Plan year?   No    Yes

Does the PHA permit specific categories of families onto the waiting list, even if generally closed?   No    Yes

 


 


Housing Needs of Families on the PHA’s Waiting Lists

Waiting list type: (select one)

      Section 8 tenant-based assistance

      Public Housing

      Combined Section 8 and Public Housing

      Public Housing Site-Based or sub-jurisdictional waiting list (optional)

If used, identify which development/subjurisdictionScottsville School Mod Rehab Apts.

Scottsville School Mod Rehab Apts.

# of families

% of total families

Annual Turnover

Waiting list total

38

100.00%

10

Extremely low income <=30% AMI

30

78.95%

 

Very low income

(>30% but <=50% AMI)

8

21.05%

 

Low income

(>50% but <80% AMI)

0

0.00%

 

Families with children

0

0.00%

 

Elderly families

12

31.58%

 

Families with Disabilities

26

68.42%

 

Race/ethnicity-White

25

65.79%

 

Race/ethnicity-Black

11

28.95%

 

Race/ethnicity-Asian

0

0.00%

 

Race/ethnicity-Native Hawaiian/Pacific Islander

0

0.00%

 

Race/ethnicity-American Indian

0

0.00%

 

 

Characteristics by Bedroom Size (Public Housing Only)

 

 

 

1BR

38

100.00%

 

2 BR

0

0.00%

 

3 BR

0

0.00%

 

4 BR

0

0.00%

 

5 BR

0

0.00%

 

5+ BR

0

0.00%

 

 Is the waiting list closed (select one)?   No    Yes 

If yes:

How long has it been closed (# of months)? 2

Does the PHA expect to reopen the list in the PHA Plan year?   No    Yes

Does the PHA permit specific categories of families onto the waiting list, even if generally closed?   No    Yes

 


 

B.  Strategy for Addressing Needs

Provide a brief description of the PHA’s strategy for addressing the housing needs of families on the PHA’s public housing and Section 8 waiting lists IN THE UPCOMING YEAR, and the Agency’s reasons for choosing this strategy. 

 

(1)  Strategies

Need:  Shortage of affordable housing for all eligible populations

 

Strategy 1.  Maximize the number of affordable units available to the PHA within its current resources by:

Select all that apply

 

       Employ effective maintenance and management policies to minimize the number of public housing units off-line

       Reduce turnover time for vacated public housing units

       Reduce time to renovate public housing units

       Seek replacement of public housing units lost to the inventory through mixed finance development

       Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources

       Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction

       Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required

       Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration

       Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program

       Participate in the Consolidated Plan development process to ensure coordination with broader community strategies

       Other (list below)

·        Allowing vouchers to be used in all six jurisdictions in the Planning District

 

Strategy 2:  Increase the number of affordable housing units by:

Select all that apply

 

       Apply for additional section 8 units should they become available

       Leverage affordable housing resources in the community through the creation of mixed - finance housing

       Pursue housing resources other than public housing or Section 8 tenant-based    assistance.

       Other: (list below)

 


Need:  Specific Family Types:  Families at or below 30% of median

Strategy 1:  Target available assistance to families at or below 30 % of AMI

Select all that apply

 

       Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing

       Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance

       Employ admissions preferences aimed at families with economic hardships

       Adopt rent policies to support and encourage work

       Other: (list below)

 

Need:  Specific Family Types:  Families at or below 50% of median

Strategy 1: Target available assistance to families at or below 50% of AMI

Select all that apply

 

       Employ admissions preferences aimed at families who are working

       Adopt rent policies to support and encourage work

       Other: (list below)

 

Need:  Specific Family Types: The Elderly

Strategy 1:  Target available assistance to the elderly:

Select all that apply

 

       Seek designation of public housing for the elderly

       Apply for special-purpose vouchers targeted to the elderly, should they become available

       Other: (list below)

 

Need:  Specific Family Types:  Families with Disabilities

Strategy 1:  Target available assistance to Families with Disabilities:

Select all that apply

 

       Seek designation of public housing for families with disabilities

       Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing

       Apply for special-purpose vouchers targeted to families with disabilities, should they become available

       Affirmatively market to local non-profit agencies that assist families with disabilities

       Other: (list below)

 

Need:  Specific Family Types:  Races or ethnicities with disproportionate housing needs

Strategy 1:  Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs:

Select if applicable

 

       Affirmatively market to races/ethnicities shown to have disproportionate housing needs

       Other: (list below)

 


Strategy 2:  Conduct activities to affirmatively further fair housing

Select all that apply

 

       Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units

       Market the section 8 program to owners outside of areas of poverty /minority concentrations

       Other: (list below)

 

Other Housing Needs & Strategies: (list needs and strategies below)

(2)  Reasons for Selecting Strategies

Of the factors listed below, select all that influenced the PHA’s selection of the strategies it will pursue:

 

       Funding constraints

       Staffing constraints

       Limited availability of sites for assisted housing

       Extent to which particular housing needs are met by other organizations in the community

       Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA

       Influence of the housing market on PHA programs

       Community priorities regarding housing assistance

       Results of consultation with local or state government

       Results of consultation with residents and the Resident Advisory Board

       Results of consultation with advocacy groups

       Other:  (list below)

 

 

2.   Statement of Financial Resources

[24 CFR Part 903.12 (b), 903.7 (c)]

List on the following table the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year.   Note:  the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated.  For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other.

 

Financial Resources: 

Planned Sources and Uses

Sources

Planned $

Planned Uses

 1.  Federal Grants (FY 20__ grants)

 

 

a)       Public Housing Operating Fund

 

 

b)       Public Housing Capital Fund

 

 

c)       HOPE VI Revitalization

 

 

d)       HOPE VI Demolition

 

 

e)       Annual Contributions for Section 8 Tenant-Based Assistance

2,533,000

HAP, UAP & Admin

f)        Resident Opportunity and Self-Sufficiency Grants

 

 

g)       Community Development Block Grant

 

 

h)       HOME

120,000

Housing Rehab & Downpayment Assistance

Other Federal Grants (list below)

 

 

 

 

 

2.  Prior Year Federal Grants (unobligated funds only) (list below)

 

 

 

 

 

 

 

 

 

 

 

3.  Public Housing Dwelling Rental Income

 

 

 

 

 

 

 

 

4.  Other income (list below)

 

 

 

 

 

 

 

 

4.  Non-federal sources (list below)

300,000

Admin

·         Local Government Grants

 

 

·         General Revenues

 

 

 

 

 

Total resources

 

 

 

2,953,000

 

 

 


3.  PHA Policies Governing Eligibility, Selection, and Admissions

[24 CFR Part 903.12 (b), 903.7 (b)]

 

A. Public Housing

Not Applicable

 

B. Section 8

Exemptions:  PHAs that do not administer section 8 are not required to complete sub-component 3B. 

Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates).

 

(1) Eligibility

 

a.  What is the extent of screening conducted by the PHA? (select all that apply)

       Criminal or drug-related activity only to the extent required by law or regulation

       Criminal and drug-related activity, more extensively than required by law or regulation

       More general screening than criminal and drug-related activity (list factors):

       Other (list below)

 

b.   Yes   No: Does the PHA request criminal records from local law enforcement agencies for screening purposes?

 

c.   Yes   No:  Does the PHA request criminal records from State law enforcement agencies for screening purposes?

 

d.   Yes   No:  Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source)

 

e.  Indicate what kinds of information you share with prospective landlords? (select all that apply)

       Criminal or drug-related activity

       Other (describe below)

                       

(2) Waiting List Organization

 

a.  With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply)

       None

       Federal public housing

       Federal moderate rehabilitation

       Federal project-based certificate program

       Other federal or local program (list below)

 

b.  Where may interested persons apply for admission to section 8 tenant-based assistance? (select all that apply)

       PHA main administrative office

       Other (list below)

 


(3) Search Time

 

a.    Yes    No: Does the PHA give extensions on standard 60-day period to search for a unit?

If yes, state circumstances below:

Extensions due to verifiable health or medical issues, or if a unit will be unavailable until after voucher expiration date.

 

(4) Admissions Preferences

 

a.  Income targeting

 

  Yes   No:     Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income?

b.  Preferences

1.   Yes   No:      Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs)

 

2.  Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences)

 

Former Federal preferences

       Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition)

       Victims of domestic violence

       Substandard housing

       Homelessness

       High rent burden (rent is > 50 percent of income)

 

Other preferences (select all that apply)

       Working families and those unable to work because of age or disability 

       Veterans and veterans’ families                                    

       Residents who live and/or work in your jurisdiction

       Those enrolled currently in educational, training, or upward mobility programs

       Households that contribute to meeting income goals (broad range of incomes)

       Households that contribute to meeting income requirements (targeting)

       Those previously enrolled in educational, training, or upward mobility programs

       Victims of reprisals or hate crimes 

       Other preference(s) (list below)

 


3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on.   If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each.  That means you can use “1” more than once, “2” more than once, etc.

 

       Date and Time

 

Former Federal preferences:

       Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition)

       Victims of domestic violence

       Substandard housing

       Homelessness

       High rent burden

 

Other preferences (select all that apply)

       Working families and those unable to work because of age or disability 

       Veterans and veterans’ families                                    

        Residents who live and/or work in your jurisdiction

       Those enrolled currently in educational, training, or upward mobility programs

       Households that contribute to meeting income goals (broad range of incomes)

       Households that contribute to meeting income requirements (targeting)

       Those previously enrolled in educational, training, or upward mobility programs

       Victims of reprisals or hate crimes

       Other preference(s) (list below)

 

4.  Among applicants on the waiting list with equal preference status, how are applicants    selected? (select one)

       Date and time of application

       Drawing (lottery) or other random choice technique

 

5.  If the PHA plans to employ preferences for “residents who live and/or work in the    jurisdiction” (select one)

       This preference has previously been reviewed and approved by HUD

       The PHA requests approval for this preference through this PHA Plan

 

6.  Relationship of preferences to income targeting requirements: (select one)

       The PHA applies preferences within income tiers

       Not applicable:  the pool of applicant families ensures that the PHA will meet income targeting requirements

 


(5)   Special Purpose Section 8 Assistance Programs

 

a.  In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply)

       The Section 8 Administrative Plan

       Briefing sessions and written materials

       Other (list below)

 

b.      How does the PHA announce the availability of any special-purpose section 8  programs to the public?

       Through published notices

       Other (list below)

·        Outreach to various agencies

 

 

4.  PHA Rent Determination Policies

[24 CFR Part 903.12(b), 903.7(d)]

 

A. Public Housing

Not Applicable

 

B.  Section 8 Tenant-Based Assistance

Exemptions:  PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates).

 

(1) Payment Standards

Describe the voucher payment standards and policies.

 

a. What is the PHA’s payment standard? (select the category that best describes your standard)

       At or above 90% but below100% of FMR

       100% of FMR

       Above 100% but at or below 110% of FMR

       Above 110% of FMR (if HUD approved; describe circumstances below)

 

b.  If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply)

       FMRs are adequate to ensure success among assisted families in the PHA’s segment of the FMR area

       The PHA has chosen to serve additional families by lowering the payment standard

       Reflects market or submarket

       Other (list below)

 

c.  If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply)

       FMRs are not adequate to ensure success among assisted families in the PHA’s segment of the FMR area

       Reflects market or submarket

       To increase housing options for families

       Other (list below)

 

d. How often are payment standards reevaluated for adequacy? (select one)

       Annually

       Other (list below)

 

e. What factors will the PHA consider in its assessment of the adequacy of its payment standard?  (select all that apply)

       Success rates of assisted families

       Rent burdens of assisted families

       Other (list below)

·        Rent reasonableness determinations

·        Market conditions

·        High number of tenants failing to lease due to inadequate payment standard

 

 (2) Minimum Rent

 

a. What amount best reflects the PHA’s minimum rent? (select one)

       $0

       $1-$25

       $26-$50

 

b.   Yes   No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below)

The PHA will review all relevant circumstances brought to the PHA’s attention regarding financial hardship as it applies to minimum rent.  In order to qualify for a hardship exemption, a family’s circumstances must fall under one of the following hardship criteria:

·        The family has lost eligibility or is awaiting an eligibility determination for Federal, State or local assistance

·        The family would be evicted as a result of the imposition of the minimum rent requirements

·        The income of the family has decreased for the following reasons:

§         Involuntary loss of employment

§         Death in the family

§         Other circumstances as determined by the PHA or HUD

 

5. Capital Improvement Needs

Not Applicable

 

6. Demolition and Disposition

Not Applicable

 

7.  Section 8 Tenant Based Assistance--Section 8(y) Homeownership Program

[24 CFR Part 903.12(b), 903.7(k)(1)(i)]

 

(1)   Yes   No:    Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If “No”, skip to the next component; if “yes”, complete each program description below (copy and complete questions for each program identified.)

(2) Program Description

 

a.  Size of Program

  Yes   No:          Will the PHA limit the number of families participating in the Section 8 homeownership option?

 

If the answer to the question above was yes, what is the maximum number of participants this fiscal year?     

 

b.  PHA-established eligibility criteria

  Yes   No:          Will the PHA’s program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria?

If yes, list criteria below:

 

c.  What actions will the PHA undertake to implement the program this year (list)?

 

(3)  Capacity of the PHA to Administer a Section 8 Homeownership Program

 

The PHA has demonstrated its capacity to administer the program by (select all that apply):

a.  Establishing a minimum homeowner downpayment requirement of at least 3 percent of purchase price and requiring that at least 1 percent of the purchase price comes from the family’s resources.

b.  Requiring that financing for purchase of a home under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards.

c.  Partnering with a qualified agency or agencies to administer the program (list name(s) and years of experience below).

d.  Demonstrating that it has other relevant experience (list experience below).

 

 

8.  Civil Rights Certifications

[24 CFR Part 903.12 (b), 903.7 (o)]

 

Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Standard Annual, Standard Five-Year, and Streamlined Five-Year/Annual Plans, which is submitted to the Field Office in hard copy—see Table of Contents.

 


9.  Additional Information

[24 CFR Part 903.12 (b), 903.7 (r)]

 

A.  PHA Progress in Meeting the Mission and Goals Described in the 5-Year Plan

Maintaining a fairly constant stream of funding for the Housing Choice Voucher Program has been key in meeting our mission of serving those households that can least afford housing in the area market.  We have been successful, by utilizing a number of sources including our own extensive database, in maintaining rents at reasonable levels within our payment standard.  However, more frequent negotiations are conducted with landlords and their agents who are under pressure to raise rents to keep up with the market.  We have lost the opportunity to execute new leases with one large tax credit project and two others appear threatened due to management demands to increase rents.  The increase in rents in the private sector and the changes in place and being considered at HUD regarding future funding could result in as much as a ten percent (10%) reduction in the number of families receiving assistance.  Lease-up rates have been maintained since reaching 95% in April 2003.

 

Other accomplishments on our goals and strategies have been

·        Increasing and maintaining a lease-up rate above 95%

·        Improving efficiency in administration including updated software

·        Having all housing specialists certified as housing counselors

·        Providing local general fund support for the development of a 97-unit elderly apartment project

·        Providing local general funds, HOME funds, 24 project-based vouchers, and Community Development Block Grant funds for the acquisition and renovation of a 96-unit expiring Mod Rehab project and the construction of a community center on the site

·        Commitment of 12 project-based vouchers for a proposed 90-unit elderly apartment project

·        Expanded housing option by executing a six-jurisdiction agreement to allow use of vouchers within those jurisdictions without requiring portability

·        Developed a security and utility deposit assistance program using HOME funds for applicants that complete a tenant-counseling program

·        Increased use of our website for program information including access to applications and other forms

·        Developed an Affordable Housing Policy that was adopted by the local governing body as an amendment to the Comprehensive Plan

·        Achieved and maintained the status of “High Performing Agency” under SEMAP

 

B.  Criteria for Substantial Deviations and Significant Amendments

 

(1) Amendment and Deviation Definitions

24 CFR Part 903.7(r)

PHAs are required to define and adopt their own standards of substantial deviation from the 5-year Plan and Significant Amendment to the Annual Plan.  The definition of significant amendment is important because it defines when the PHA will subject a change to the policies or activities described in the Annual Plan to full public hearing and HUD review before implementation.

 

a. Substantial Deviation from the 5-Year Plan

The County of Albemarle’s Office of Housing is designated and acts as a Public Housing Agency for the purpose of administering the Housing Choice Voucher Program.  The Office is responsible for preparing the required 5-year Plan and Annual Plans for submission to HUD.  Recommendations for revision to currently approved plans are made to a Housing Committee that is appointed by the County Board of Supervisors.  The Housing Committee comments are used in drafting the final proposed plan for public review and public hearing.  The public hearing is held at a Board of Supervisors’ meeting.

 

The Office defines any modification as significant if it affects all current voucher holders and/or applicants on the waiting list.  Such modifications would include changes in payment standard (ex. Adopting 110% FMR or changing waiting list organization).  Such changes have been made since the approval of the 5-year plan; however, the changes were made in conjunction with the approval of Annual Plans.

 

Every effort is made to implement any changes with the adoption of new plans rather than make significant changes during an approved plan year.  If significant modifications were necessary during implementation of an approved Plan, the same process would be used for local approval, review and recommendation by the Housing Committee and public hearing before the Board of Supervisors.

 

b. Significant Amendment or Modification to the Annual Plan

 

Increase of minimum tenant rent from $25 to $50 with defined hardship exemptions.

 

C.  Other Information

[24 CFR Part 903.13, 903.15]

 

(1) Resident Advisory Board Recommendations

 

a.   Yes   No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s?

If yes, provide the comments below:

 

b. In what manner did the PHA address those comments? (select all that apply)

       Considered comments, but determined that no changes to the PHA Plan were

necessary

       The PHA changed portions of the PHA Plan in response to comments

                        List changes below:

 

       Other: (list below)

 

(2) Resident Membership on PHA Governing Board

                        NOT APPLICABLE

 

a. Does the PHA governing board include at least one member who is directly assisted by the PHA this year? 

 

  Yes   No: 

 

(3) PHA Statement of Consistency with the Consolidated Plan

[24 CFR Part 903.15]

For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary).

 

Consolidated Plan jurisdiction: Thomas Jefferson Planning District Commission

 

a. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply):

 

       The PHA has based its statement of needs of families on its waiting list on the needs expressed in the Consolidated Plan/s.

       The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan.

       The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan.

       Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below)

       Other: (list below)

 

b. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below)

 

(4)  (Reserved)

 

Use this section to provide any additional information requested by HUD. 

 

 

10.  Project-Based Voucher Program

 

a.         Yes   No:  Does the PHA plan to “project-base” any tenant-based Section 8 vouchers in the coming year?  If yes, answer the following questions.

 

b.        Yes   No:  Are there circumstances indicating that the project basing of the units, rather than tenant-basing of the same amount of assistance is an appropriate option?

 

If yes, check which circumstances apply:

                   Low utilization rate for vouchers due to lack of suitable rental units

                   Access to neighborhoods outside of high poverty areas

                   Other (describe below:)

·        Support for preservation of affordable units

 

c.       Indicate the number of units and general location of units (e.g. eligible census tracts or smaller areas within eligible census tracts): 

·        Twenty-four units located on Whitewood Road in Albemarle County

 

 


11.  List of Supporting Documents Available for Review for Streamlined

Five-Year/ Annual PHA Plans

PHAs are to indicate which documents are available for public review by placing a mark in the “Applicable & On Display” column in the appropriate rows.  All listed documents must be on display if applicable to the program activities conducted by the PHA. 

List of Supporting Documents Available for Review

Applicable &

On Display

Supporting Document

Related Plan Component

X

PHA Certifications of Compliance with the PHA Plans and Related Regulations and Board Resolution to Accompany the Standard Annual, Standard Five-Year, and Streamlined Five-Year/Annual Plans.

Standard 5 Year and Annual Plans; streamlined 5 Year Plans

X

State/Local Government Certification of Consistency with the Consolidated Plan.

5 Year Plans

X

Fair Housing Documentation Supporting Fair Housing Certifications:  Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions’ initiatives to affirmatively further fair housing that require the PHA’s involvement. 

5 Year and Annual Plans

X

Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in which the PHA is located and any additional backup data to support statement of housing needs for families on the PHA’s public housing and Section 8 tenant-based waiting lists.

Annual Plan:

Housing Needs

 

Most recent board-approved operating budget for the public housing program

Annual Plan:

Financial Resources

 

Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), which includes the Tenant Selection and Assignment Plan [TSAP] and the Site-Based Waiting List Procedure.

Annual Plan:  Eligibility, Selection, and Admissions Policies

 

Any policy governing occupancy of Police Officers and Over-Income Tenants in Public Housing.  Check here if included in the public housing A&O Policy.

Annual Plan:  Eligibility, Selection, and Admissions Policies

X

Section 8 Administrative Plan

 

Annual Plan:  Eligibility, Selection, and Admissions Policies

 

Public housing rent determination policies, including the method for setting public housing flat rents.  Check here if included in the public housing A & O Policy.

Annual Plan:  Rent Determination

 

Schedule of flat rents offered at each public housing development.

 Check here if included in the public housing A & O Policy.

Annual Plan:  Rent Determination

X

Section 8 rent determination (payment standard) policies (if included in plan, not necessary as a supporting document) and written analysis of Section 8 payment standard policies.

 Check here if included in Section 8 Administrative Plan.

Annual Plan:  Rent Determination

 

Public housing management and maintenance policy documents, including policies for the prevention or eradication of pest infestation (including cockroach infestation).

Annual Plan:  Operations and Maintenance

 

Results of latest Public Housing Assessment System (PHAS) Assessment (or other applicable assessment).

Annual Plan: Management and Operations

 

Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if necessary)

Annual Plan: Operations and Maintenance and Community Service & Self-Sufficiency

X

Results of latest Section 8 Management Assessment System (SEMAP)

Annual Plan: Management and Operations

X

Any policies governing any Section 8 special housing types

 check here if included in Section 8 Administrative Plan

Annual Plan:  Operations and Maintenance

 

Consortium agreement(s).

Annual Plan: Agency Identification and Operations/ Management

 

 

Public housing grievance procedures

 Check here if included in the public housing A & O Policy.

Annual Plan: Grievance Procedures

X

Section 8 informal review and hearing procedures.

 Check here if included in Section 8 Administrative Plan.

Annual Plan:  Grievance Procedures

 

The Capital Fund/Comprehensive Grant Program Annual Statement /Performance and Evaluation Report for any active grant year.

Annual Plan:  Capital Needs

 

Most recent CIAP Budget/Progress Report (HUD 52825) for any active CIAP grants.

Annual Plan:  Capital Needs

 

Approved HOPE VI applications or, if more recent, approved or submitted HOPE VI Revitalization Plans, or any other approved proposal for development of public housing.

Annual Plan:  Capital Needs

 

Self-evaluation, Needs Assessment and Transition Plan required by regulations implementing Section 504 of the Rehabilitation Act and the Americans with Disabilities Act.  See PIH Notice 99-52 (HA).

Annual Plan:  Capital Needs

 

Approved or submitted applications for demolition and/or disposition of public housing.

Annual Plan:  Demolition and Disposition

 

Approved or submitted applications for designation of public housing (Designated Housing Plans).

Annual Plan: Designation of Public Housing

 

Approved or submitted assessments of reasonable revitalization of public housing and approved or submitted conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937.

Annual Plan:  Conversion of Public Housing

 

Documentation for required Initial Assessment and any additional information required by HUD for Voluntary Conversion.

Annual Plan: Voluntary Conversion of Public Housing

 

Approved or submitted public housing homeownership programs/plans.

Annual Plan:  Homeownership

 

Policies governing any Section 8 Homeownership program

(Section ______of the Section 8 Administrative Plan)

Annual Plan:  Homeownership

 

Public Housing Community Service Policy/Programs

 Check here if included in Public Housing A & O Policy

Annual Plan: Community Service & Self-Sufficiency

 

Cooperative agreement between the PHA and the TANF agency and between the PHA and local employment and training service agencies.

Annual Plan:  Community Service & Self-Sufficiency

X

FSS Action Plan(s) for public housing and/or Section 8.

Annual Plan:  Community Service & Self-Sufficiency

 

Section 3 documentation required by 24 CFR Part 135, Subpart E for public housing.

Annual Plan:  Community Service & Self-Sufficiency

 

Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services grant) grant program reports for public housing.

Annual Plan:  Community Service & Self-Sufficiency

 

Policy on Ownership of Pets in Public Housing Family Developments (as required by regulation at 24 CFR Part 960, Subpart G).

 Check here if included in the public housing A & O Policy.

Pet Policy

X

The results of the most recent fiscal year audit of the PHA conducted under the Single Audit Act as implemented by OMB Circular A-133, the results of that audit and the PHA’s response to any findings.

Annual Plan:  Annual Audit

 

Consortium agreement(s), if a consortium administers PHA programs.

Joint PHA Plan for Consortia

 

Consortia Joint PHA Plans ONLY:  Certification that consortium agreement is in compliance with 24 CFR Part 943 pursuant to an opinion of counsel on file and available for inspection

Joint PHA Plan for Consortia

 

Other supporting documents (optional). List individually.

(Specify as needed)

 


12. Capital Fund Program and Capital Fund Program Replacement Housing Factor Annual Statement/Performance and Evaluation Report

Not Applicable

 

13. Capital Fund Program Five-Year Action Plan

Not Applicable

 

 

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Go to Attachment B