STAFF PERSON:             JUANDIEGO WADE, DAVID BENISH

WORK SESSION:             OCTOBER 19, 2004

 

 

WORK SESSION: SIX YEAR SECONDARY ROAD PLAN FOR 2005-2011

 

Introduction

 

The purpose of this work session is to provide:

        Initial overview of the Six Year Road Plan process;

        General review of the existing projects on the Countyís priority list of road improvements and potential projects to be considered for inclusion in this yearís revision of the list; and

        Opportunity for the Planning Commission to discuss the Countyís existing priority list or other potential projects/issues.

 

Six Year Plan Process

The Six Year Secondary Road Construction Plan is VDOTís Plan for the allocation of road construction funds for a six year period. It consists of a priority list of projects and a financial implementation plan.  The Plan is based on local priorities adopted by the Board of Supervisors. The County typically reviews this priority list of projects every year. Attachment A is the current adopted County Priority List for Secondary Road Improvement. The focus of this annual review of the Six year Plan is the Countyís priority list. The VDOT Six Year Road Construction Plan is the implementation tool for this list.

 

Since 1986, the Commission and Board of Supervisors have approved a priority list of road improvement projects that would cost, in total, in excess of available funds over the six-year planning period. With such a list developed, subsequent VDOT Six Year Plans can be prepared and revised in response to available annual funds. The County has used a locally derived criteria-based rating system to prioritize road improvement projects in the County. This system, with some modifications and refinements, has been used since 1988. 

 

Staff is currently working with the Board of Supervisors to revise this system. The draft ranking found in Attachment B is based on proposed changes to Albemarle County criteria for prioritizing secondary road improvements (Attachment C).

 

The Board of Supervisors had concerns with two components of the present system. In particular, there have been concerns with the length of time a project is on the Priority List and the use of the volume design capacity ratio during the ranking process. Staff will address these concerns with the Board of Supervisors at worksession that will likely take place at their November day meeting. Although the hearing will take place after the Planning Commission worksession, the proposed changes will not have any impact on any project planned for FY 2005/06. The Board direction will provide guidance to staff with future Priority Lists. 

 

Staff is preparing a staff report to address the Board of Supervisorís concern with the length of time a project is on the Priority List and the use of the volume design capacity ratio during the ranking process. Staff will likely offer two options to the Board to address the length of time a project is on the Priority List.

Option 1: Use of the proposed criteria (Attachment C) which does not explicitly include length of time on the list as a rating criterion, but allows the Board the flexibility to move a project up or down the Priority List. The projectís time on the List should be monitored and provided as part of the review process.   

Option 2: Staff would recommend to the Board of Supervisors to ďfreezeĒ the current Priority List and place all new projects behind projects that are currently on the Priority List.

 

Staff did not want to delay review by the Planning Commission because VDOT has stressed to the County that they would prefer approval of the Plan (by all localities) by the end of the calendar year. The proposed changes to the criteria-based rating system would not impact any projects scheduled to be advertised over the next several years. Staff will inform the Planning Commission of any further changes to the rating system.   

 

 

VDOTís draft 2005-2011 Secondary System Construction Plan

 

VDOTís 2005-2011 Secondary System Construction Plan (Attachment D) is formatted differently this year and has few changes due to the lack of additional funding for projects. This form is essentially a preliminary reporting of the Six Year Plan. Once the Board of Supervisors adopts the Priority List VDOT will assigned funding for the Boardís priorities.  One major change was the reassignment of Reservoir Road from the unpaved road priority list. This project is now prioritized as a regular spot improvement project, and is not scheduled to be improved within the next six years.

 

Another change VDOT made per the Board of Supervisors request was  for the improvements to  Georgetown Road to take place as soon as possible and recommended for funding previously allocated to Old Ivy Road to be reallocated to Georgetown Road. It was the Boardís belief that by concentrating funds on one project it would allow one project to get done sooner. Georgetown Road was chosen over Old Ivy Road because of the cost of the projects. Staff supported this move.

 

VDOTís 2005-2011 Secondary System Construction Plan (Attachment D)

is now divided into three parts: regular construction projects, regular paving projects and rural rustic road projects.

 

 

 

New County Priority List for Secondary Road Improvement

There are six proposed changes in the Countyís Draft Priority List for Secondary Improvements (Attachment B). All of these projects have been added (bold and italicized) to the draft County Six Year Secondary Priority List. Five (5) of these six propose changes are public request to pave a road. Staff has placed all five of these projects on the regular paving list until VDOT has determined its eligibility for the rural rustic road program.  The remaining project is a school request for a turn lane on Route 729 at Stone-Robinson Elementary School.   Staff believes these projects merit inclusion in the Priority List of Road Improvements.

Summary

The focus of this annual review of the Six Year Plan and work session is to review and approve the Countyís Priority List for Secondary Road Improvements (Attachment B).  The VDOT Six Year Road Construction Plan is the implementation tool for this list, and will be adjusted to be consistent with the Countyís Priority List noted above (Attachment D).

 

Staff will take the Commissionís comments on the proposed Priority List and make the necessary adjustments to both the Countyís Priority List and the VDOT Secondary Plan.  An additional work session(s) will be scheduled to complete the Commissionís review, if necessary. Ultimately, the Commissionís recommendation on the Priority List and Plan will be forwarded to the Board of Supervisors.  Typically, the Commission has not held a public hearing on the Priority List and Six Year Plan. The Board will hold a work session and public hearing on the Commissionís recommended Priority List and Six Year Construction Plan prior to adoption.

 

 

 

Attachments:

A.  County Adopted Six Year Priority List

B.  County Draft Six Year Priority List

C.  Proposed changes to Albemarle County criteria for prioritizing secondary road improvements

D.  VDOT Draft Six Year Construction Plan

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