COUNTY OF ALBEMARLE

 

                                                                    EXECUTIVE SUMMARY

 

 

 

AGENDA TITLE:

Update on Lane Auditorium Renovation Alternatives

 

 

SUBJECT/PROPOSAL/REQUEST:

Board direction regarding renovation alternatives

 

 

STAFF CONTACT(S):

Tucker, Foley, Stumbaugh, Lilley

 

FOR LEGAL REVIEW:      N/A

 

AGENDA DATE:                     

December 1, 2004

 

ACTION:      X                            INFORMATION:    

 

CONSENT AGENDA:         

     ACTION:                               INFORMATION:

 

 

ATTACHMENTS:      Yes

 

 

REVIEWED BY:

 

 

BACKGROUND:

At its September 1, 2004 meeting, the Board of Supervisors was presented with several alternatives for modifying Lane Auditorium to serve as an everyday board room while including the flexibility to serve as a large capacity venue for larger meetings. The present seating capacity of Lane Auditorium is 583 (468 on the main floor and 115 in the balcony).  It is used frequently for productions, classes, and functions.  It is also used for heavily attended Board of Supervisors, Planning Commission, and School Board meetings. Five options were presented by Jay Moore of Moseley Architects, each with a different auditorium configuration and audience capacity. 

 

Summary of Options:

Option

Auditorium Seating Capacity

Floor/Balcony

Dais

Support Space(s)

  1

465

350/115

On Stage

On Stage Wing

  2

424

309/115

Foot of Stage

On Stage Wing

  3

473

358/115

On Stage

On Stage Wing

  4

327

212/115

On Stage

Under Balcony

  5

279

164/115

Foot of Stage

Under Balcony

 

In each option, dividers are proposed to close off the sections above and below the balcony.  The dividers will be closed during normal board meetings, yielding approximately 175 floor seats.  During the Board’s previous discussion of this issue, the Board eliminated options that placed the dais on the stage (options 1, 3 and 4).  Before considering the remaining options (options 2 and 5), the Board requested data on the types of events held in the auditorium over a given year and the seating requirements of those events.

 

STRAGEGIC PLAN:

Goal 4.1: Provide effective, responsive and courteous service to our customers.

Goal 4.2: Fund County services in a fair, efficient manner and improve needed public facilities and infrastructure.

 

DISCUSSION:

Both options 2 and 5 will reduce the current overall seating capacity of the auditorium.  Option 5 provides support space under the balcony and thus provides less overall seating capacity.  It is the more extensive and expensive option and is estimated to cost $1,110,000.  Option 2 modifies the auditorium to a lesser extent and is estimated to cost $100,000 less.  In both options, seating will give way to a modular dais system at the foot of the stage, which can be placed in a U-type configuration when in use for board meetings.  In option 2, some seating will be displaced to create space for the room divider.  In option 5, a large amount of seating will be lost to create support space under the balcony.  To assess the ramifications of this capacity loss, staff researched the auditorium reservation records for calendar year 2003 and 2004 to date.  Data was collected for events that had an anticipated attendance of 100 or more or that used the auditorium for a musical or theatrical production.  There were 46 such events.  The representative for each event was contacted to seek actual attendance versus anticipated.  Those events were: 

 

 

1.       BZA Public Hearing, Planned Parenthood, 11/9/2004, far exceeded current capacity

2.       Girl Scouts Regional Organizational Meeting, 10/17/2003, at or near current capacity including balcony

3.       First Night Virginia, 12/31/2003, at or near current capacity including balcony

4.       Charlottesville Democratic Party Organizational Meeting, at or near current capacity including balcony

5.       Jefferson Tibetan Society Stage performance, 5/21/04, 425 attendees

6.       Sen. Creigh Deeds Public Hearing, 3/24/2004, 386 attendees

 

Of the 46 major events held over the past two years that utilized the auditorium, 4 exceeded the capacity of option 2 and all 6 exceeded the capacity of option 5. 

 

RECOMMENDATION:

Staff is seeking guidance from the Board regarding its preference between options 2 and 5.  Based on this decision, staff will proceed with renovations of the auditorium and be able to complete its development of a master plan for further renovation to the remainder of the County Office Building.

 

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