Attachment A

 

Appropriation #2005010                                                                                                                     $124,231.00

Funding is required to recognize the payoff by UVA of their share of the 800 Mhz Radio Debt and to assume the UVA share.

 

Appropriation #2005011                                                                                                                       $15,000.00

Funds requested by AHIP to complete the financing for a replacement home in the Red Hill area.  The existing mobile home is too dilapidated to repair and will be replaced by a new manufactured home.  AHIP is receiving $50,000 from the state's Indoor Plumbing Program for the estimated $73,000 job cost.  This request is recommending appropriation of $15,000 of recaptured program income from past rehabilitation projects.  The funds are restricted to low- and moderate-income housing initiatives for which this project qualifies.  AHIP will secure the funds as a part of the overall financing through a deed of trust with payments based on the client's ability to pay.

 

Appropriation #2005012                                                                                                                       $45,684.79

The County has received funds from the Federal Government for the Child Care Quality Initiative.  These funds will be used in conjunction with the City of Charlottesville DSS to create a position that will be housed at Albemarle DSS and will serve both departments under the grant.  No local match is required. 

 

Appropriation #2005013                                                                                                                     $361,919.45

The Albemarle County Public Schools received a grant from the Carol M. White Physical Education Program.  The federally funded program allocates funds for initiating, expanding, or improving physical education programs for kindergarten through 12th grade students by; providing equipment and support to enable students to participate actively in physical education activities, and providing funds for staff and teacher training and education, in order to make progress toward meeting State standards for physical education.  The major program goals are:  to increase teacher knowledge and use of innovation and to support increased student achievement of the Virginia Physical Education SOL and encourage lifetime habits of physical activity.  There is a fund balance retained by the federal government from FY 2004 which may be used for FY 2005 in the amount of $214,983.25. 

 

The Charlottesville-Albemarle Community Foundation Grant was not fully expensed during FY 2004 and has a fund balance of $5,157.20.  It is requested that the fund balance be re-appropriated for use in FY 2005 to help purchase musical instruments.

 

Albemarle County and Charlottesville City Schools have partnered with the University of Virginia to implement a Carnegie Foundation Incentive Grant, “Teachers for a New Era”.  The key goal of this program is to “perfect a model teacher education program that attracts some of our most promising young men and women and transforms them into superb teachers, capable of eliciting the highest possible achievement from their students over the course of their careers.”  To accomplish that goal, University staff currently is partnered with school division staff over a three year grant period to develop and implement a series of initiatives designed to recruit, train, and retain teachers within the profession.  One component of the larger grant initiative is the allocation of funds to partnering school divisions so that they can develop best practice mentorship programs within schools.   Division staff developed a TNE proposal for using funds to:  release a full-time teacher advisor to work with new secondary teachers, and fund a .25 teaching assistant in 4 pilot elementary schools to provide release time for mentors to coach and work more closely with new teachers.  Division staff received notification from Dr. Victor Luftig, Teachers for a New Era Director, that the staffing component of the Albemarle County proposal has been approved with assurance of funding from the Carnegie Foundation.

 

Appropriation #2005014                                                                                                                      $93,824.48

Several departments had funding for projects approved in FY 2004 that had not been completed as of June 30, 2004. This appropriation will reappropriate the remaining balances for the uncompleted projects for which purchase orders were outstanding as of June 30, 2004.

 

Appropriation #2005015                                                                                                                     $867,025.07

The Department of Justice has awarded the Albemarle County Police Department a grant in the amount of $187,500.00 in federal funding to assist in the purchase of advanced in-car equipment for the police department’s mobile data computer system.

 

The Department of Justice awarded the Albemarle County Police Department a grant in the amount of $49,675.00 in federal funding to assist in the development of the mobile data system.  Specifically, this grant will purchase 10 Mobile Data Computers.  The Mobile Data Computers will increase the efficiency, effectiveness, and privacy of communications between the Emergency Communication Center and police officers.  These computers will allow officers to run their own vehicle license checks, driver’s license checks, and State/NCIC wanted checks.  Increased efficiency and effectiveness will improve public safety and the local quality of life.  With more discretionary time along with more knowledge and information immediately available to the officer, he or she can answer questions, research problems, and/or plan a solution immediately with the concerned citizen(s). 

 

The Department of Justice awarded the Albemarle County Police Department a grant in the amount of $99,350.00 in federal funding to purchase 20 in-car DVD cameras, designed for use by police officers.  In-car camera systems will assist law enforcement in many vital areas. Currently original VHS tapes must leave the evidence storage area for court.  The fact that an officer has the original allows for an argument of tape manipulation.  In using a back-up DVD, all originals will remain in the evidence storage area. There is no local match associated with this grant. Recommended funds to be expended in FY 2005 total $3,158.24.

 

The U.S. Department of Justice awarded the Albemarle County Police Department a grant in the amount of $21,388 with  a local match of $2,376 for a total of $23,764.  This grant will fund overtime hours by current officers in support of reducing crime and improvement of public safety. Recommended funds to be expended in FY 2005 total $22,365.15.

 

Albemarle County received grant funds in the amount of $63,579.28 to assist in the preparation of response to incidents involving mass destruction weapons.  These funds will be split equally between Fire/Rescue and the Police Department.  The equipment purchased under these grants must come only from the commodity areas targeted by the Federal government.  There is no local match.  Recommended funds to be expended in FY 2005 total $2,411.33.

 

Albemarle County received a grant in the amount of $72,963.00 to assist the Police and Fire/Rescue Departments in purchasing equipment related to domestic preparedness.  The grant will be split equally between the two departments.  Equipment approved by the Department of Emergency Management includes self-contained breathing apparatus (SCBA), tactical vests, night vision equipment, surveillance and monitoring equipment, and cardiac defibrillation equipment.  There is no local match. Recommended funds to be expended in FY 2005 total $34,630.35.

 

Albemarle County received a grant in the amount of $224,335.00 to assist the Police and Fire/Rescue Departments in purchasing equipment and training related to domestic preparedness.  The grant will be split equally between the two departments.  Training will cost approximately 5% of the total grant with the remainder of the funds used for equipment.  Examples of equipment approved by the Department of Emergency Management include self-contained breathing apparatus (SCBA’s), tactical vests, night vision equipment, surveillance and monitoring equipment, and cardiac defibrillation equipment.  There is no local match. Recommended funds to be expended in FY 2005 total $154,456.10.

 

Greenway Program Grant in the amount of $43,150.00 from the Virginia Recreation and Trail Fund for the Old Mills Trail downstream from Free Bridge. The project is currently going through site plan review process with construction planned in 2005.

 

Albemarle County is a rapidly developing area; part of this development is bicycle activity.  Several hundred miles of the County are designated as “Share the Road” with bicyclists.  There is a planned network of roads with bike lanes throughout the County.  In addition to actual accidents and injuries, the County is experiencing a growing number of complaints about motorists and bicyclists not abiding by the laws of the road.  In an effort to increase public safety awareness and increase coverage at large “non vehicle” friendly events the DMV awarded Albemarle County a grant in the amount of $5,000.00 to purchase bicycles and uniforms for officers; there is no local match. Recommended funds to be expended in FY 2005 total $1,892.03.

 

The County of Albemarle received an award of $375,100, of which $341,000 is for direct cost of construction and $34,100 to cover the cost of administration, from the Department of Housing and Community Development through the Community Development Block Grant program to construct a 3,295 square foot community center at Whitewood Village Apartments.  The center will be used to provide after-school programs for children and other life-skill programs for low to moderate income residents of the apartments and neighborhood. Recommended funds to be expended in FY 2005 total $364,786.87.

 

The Albemarle County Police Department, Police Senior Advisory Council, and the Sheriff’s Office are working together to enhance safety services and education to the local senior population.  Seniors are at a greater risk of fraud and being scammed.  The Department of Criminal Justice Services has awarded a grant in the amount of $3,000.00 for the purpose of printing brochures on local scams and frauds.  These will be used in meetings and functions concerning the senior population of Albemarle County.  There is a 25% local match that will be transferred from the police department’s budget.

 

Appropriation #2005016                                                                                                                $29,063,044.57

Ongoing Capital Improvement Fund projects have balances requiring reappropriation from FY 2004 to FY 2005. Local government capital project reappropriations total $24,514,529.63, school capital projects total $3,254,571.69, and stormwater projects total $1,293,943.25.

 

 

Appropriation #2005017                                                                                                                      $43,617.00

The U.S. Department of Justice has awarded the Albemarle County Police Department a grant in the amount of $9,973 with a local match of $1,108 for a total of $11,081.  The purpose of this grant is to fund overtime hours by current officers in support of reducing crime and improvement of public safety.

 

The Department of Criminal Justice Serives has awarded the Albemarle County Police Department a grant in the amount of $19,522.00 in federal funding with a local match of $6,507.00 for a total of $26,029.00.  These funds will be used to improve the capability to deter, detect, and/or prevent terroism and to purchase equipment, supplies, or services related to community policing and crime prevention.

 

Appropriation #2005018                         Carryover for New Initiatives                                               $132,161.97

Funds totalling $9,600.00 to defray costs for obtaining new digital recording software and hardware for the upstairs Circuit Courtroom, and an update of equipment in main Courtroom. The Albemarle County Circuit Court is required to record all proceedings in felony cases by statute.  It is imperative that we update this equipment to keep abreast of new changes in technology for the expeditious rendering of cases coming before the Court.  Equipment currently being used in the upstairs Courtroom is outdated, and parts and service are unavailable.  Rental for such equipment is $250.00 per day.  New equipment will be interchangable and compatible between the main and upstairs courtrooms.

 

Organizational Development consulting funding of $6,659.02 that was not used in FY04 is requested to be carried over to provide additional staff development opportunities around high performance in 2004-2005.

 

Throughout each year, the Department of Fire/Rescue conducts numerous recruitment drives, safety fairs, public education events, etc.  The Department also provides materials and supplies to twelve (12) of the fire rescue stations and many schools.  The Department distributes a large amount of brochures, information, pamphlets, and public education materials.  Staff regularly spends time loading and unloading the materials into vehicles and transporting them to job sites.   Staff recommends purchasing a towable storage trailer to stow, transport, and distribute these materials.  The purchase of the trailer would serve several purposes:  1) the trailer will be used in place of office space to stow these materials; 2) the trailer will be marked as a mobile billboard to serve as a volunteer recruitment resource; 3) the trailer can be used to transport these materials to job sites for all department personnel to use.  The cost to purchase and place this trailer in service is $4,300.00.

 

The Fire Marshal's Office has received cost recovery funds of $4,147.95 for its Hazardous Materials and Environmental Compliance Program. These funds are associated with the reimbursement of cost for mitigation, investigation and clean-up of hazardous materials incidents or issues involving a threat to the environment. These recovery costs were deposited into the General Fund. These funds are needed to continue to fund the program. The costs are derived from a standard cost assessment for the City of Norfolk Environmental Compliance Program and the Federal Environmental Protection Agency as well as actual costs.

 

Funding in the amount of $8,050.00 for temporary help (2 positions) that was used in the Community Development Central Operations Division during July and August.  Temporary help was needed in this division due to one employee being on an extended leave  and to get the Central Reception and Central File areas established for the department.   The division will be fully staffed in September eliminating the need for the temporary help

 

Funding of $2,500.00 for GIS software (ArcGIS Network Analyst Extension). This software extenison will complement the new GIS software solution (ArcGIS) that the County is now using consistent with recommendations in the GIS Program Implementation Plan.  The Network Analyst Extension will be used to conduct drive-time analysis, point-to-point routing, service area delineation and closest facility determinations.  Staff will be able to use this software for time/distance applications to determine the optimal locations for future public facilities such as fire/rescue stations or police substations based on travel time, distance and service area delineation.  The software that has been used in the past for some of these applications is antiquated and is not directly compatible with the new GIS software solution that the County is now using.

 

Funding of $12,500.00 for consultant assistance, software, and copy costs for emergency services addressing map book production.  Consultant assistance is required to develop a map book template using the new GIS software solution (ArcGIS) that the County is now using consistent with recommendations in the GIS Program Implementation Plan.  The Addressing Map Book is used by all emergency service personnel (police, fire and rescue) when responding to calls for service in the field.  The Map Book provides sufficient detail to pinpoint the exact location (by structure address or road name) of Enhanced-911 calls.  Features include roads, road names, address ranges, driveways, structures, structure addresses, community names, railroads, water features, dry hydrants, pressurized hydrants, cell tower locations, bridges, bridge weight limits, road name listing/index and route number listing/index. The consultant assistance and software (ArcGIS Maplex Extension) will provide County staff with a map book template and the necessary software tools to become self-sufficient  with respect to updating the Addressing Map Book on an annual basis. It is estimated that the map book could be produced within three months with consultant assistance.  If County staff were to take on this initiative using in-house resources, it is estimated that map book production could take a year or more to complete (taking current workload into consideration) which could also compromise staffs' ability to dedicate resources to other elements of the GIS Program Implementation Plan.

 

A Groundwater Program Manager position was funded in FY 2004, however, this position has not been filled at this time.  This request is for the reappropriation of the "start up" funds needed for this position (i.e. desk, chair, computer, phone, etc.) that were budgeted in FY 2004. The total amount required is $8,905.00.

 

Emergency Response Vehicle (fully equipped) for EMS Supervisor:  During the FY 2005 budget planning process the need for an EMS Supervisor for our department was identified, justified, and ultimately approved by the Board of Supervisors.  Funding for the position included salary and most one time costs associated with the position.  The plan was to request one time funds for an emergency response vehicle through the end of year balance re-appropriation process. Cost estimates:

 

Vehicle/markings/emergency lights/radios:  $42,000.00

Defibrillator:  $22,000.00

EMS Equipment:  $8,000.00

            Command module/equipment rack:  $3,500.00

            Total: $75,500.00

 

Appropriation #2005019                 Reappropriation – Incomplete Projects                                       $403,024.75

The Office of Housing requests carryover of $33,005.00 to pay for consultant services for the City Share Housing Study. The contract was not completed as of June 30, 2004.  Contract services should be completed during first quarter of  FY 2005.

 

The office expenses of the Magistrate's office are shared equally between the City of Charlottesville and the County.  The City, who serves as fiscal agent for the Magistrate's office, did not submit the final invoice for FY 2004 expenses until after the FY 2004 accounts payable deadline.  The invoice, in the amount of $1,395.87, is for the period of February 2004 through June 2004 and will now have to be paid from FY 2005 funds.   A reappropriation of $1,395.87 is requested to cover these expenses.

 

The Police Department has four (4) police officer vacancies due to retirements and resignations. They anticipate three (3) more in FY 2005. These vacancies along with four (4) new positions will be filled by October 2004. As a result, funding of $5,000.00 for new uniforms is needed. In addition, the department has received twenty (20) M16 machine guns from the U.S. Army. The training on the use of these weapons will necessitate an additional $10,000.00 in ammunition.

 

The Fire Department requests the reappropriation of $2,772.06 in donations to continue to fund the Car Seat Safety Program. 

 

The Clerk of the Circuit Court requests carryover of funds appropriated for purchase or lease of microfilm reader printers to replace older models in the office.  Because there are many on the market with newer technology and the need to have machines that are user friendly, the cost is beyond what was appropriated.  It is necessary to have at least two newer machines. However, the amount appropriated for 2004-05 only covers the cost of one machine.  Request is made to add carryover funds in the amount of $20,000.00 to the line item to allow for the possible purchase of two machines.

 

Funds requested for payment of fees related to the Financial Forecasting Model, subscription service to a Grants monitoring system and training funds not expended in the FY 2004 budget. An appropriation of $39,600.00 is required to cover these expenses.

 

County’s contribution to the RWSA’s operating expenses totalling $100,000.00 not expended in FY 2004.

 

Southern Urban Area B Study - Provides funding to complete this joint study under a contract with Renaissance Planning Group (PO 2004-0116) which the County is managing on behalf of the City of Charlottesville, the University of Virginia and Albemarle County. The total request is $47,171.00.

 

Northern Development Area Master Plan - Previously approved by the Board of Supervisors as the next master plan in the Albemarle County Development Areas, this plan was scheduled to be under contract in FY 2004 with funding anticipated to occur over two fiscal years (FY 2004 and FY 2005).  Consultant procurement is currently underway and it is anticipated that a contract will be finalized and this study will commence by the end of this calendar year.  Carryover funds of $144,080.82 will be combined with FY 2005 funding of $115,000 to cover this contract.


 

Appropriation #2005020                                                                                                                      $10,000.00

Albemarle County Public Schools “Families in Crisis” project has been awarded a $10,000.00 grant for the FY 2005 school year under the McKinney-Vento Homeless Education Assistance Improvement Act, Title X, Part C of the No Child Left Behind Act of 2001.  “Families in Crisis” is designed to create lasting and effective structure needs of homeless students living in the Albemarle County School District, or being forced to move out of the district because of circumstances beyond their control.

 

Appropriation #2005021                                                                                                                     $171,722.00

Western Albemarle High School and the Warrior Club have received donations in the amount of $125.00. Daniel Belew donated $25.00 and Nicholas and Angela Lynn donated $100.00. These donations will be used to purchase weight room equipment for the new Weight/Wellness Room that is being constructed at the school.

 

Albemarle County Public Schools received a one-time Community Health Partnership donation in the amount of $6,868.00 from Martha Jefferson Hospital. This donation will be used to purchase three Automated External Defibrillators (AEDs). The gift matches the funding budgeted for AEDs by the School Board and will be used to purchase additional AEDs for each of the three high schools.

 

Woodbrook Elementary School received a donation in the amount of $1,500.00 from Century 21, Ray Caddell and Associates. This donation will be used by the School Community Group to assist with neighborhood based activities and to train parents and teachers on focus areas and to support the homework club for the students at the school.

 

The Sam's Club Foundation has awarded Agnor Hurt Elementary School a grant in the amount of $2,000.00. This grant will be used for the literacy education program.

 

Five Albemarle County Public School teachers have been awarded staff development stipends in the amount of $1,000.00 each under the Golden Apple Award. Better Living, Inc. is the sponsor of the Golden Apple Award.

 

The Shannon Foundation for Excellence in Public Education has awarded several teachers of Albemarle County Public Schools grants totaling $6,229.00. Baker Butler received $2,825.00, Broadus Woods received $492.00, Brownsville received $937.00, Hollymead received $500.00, Woodbrook received $500.00, and Yancey received $975.00. These grants will provide opportunities for various projects to benefit the students at the respective schools.

 

The Virginia Department of Education has awarded Albemarle County Public Schools a Project Graduation Regional Academy Grant in the amount of $75,000.00 and a Continuation Academy Grant in the amount of $75,000.00. The grants are state funded non-competitive grants awarded to collaborative remedial efforts of two or more school divisions within each Superintendent's Study Group Region. In Region 5 only Albemarle County and Charlottesville City Schools elected to participate together. Albemarle County is serving as the fiscal agent for this grant. The Continuation Academy Grant funds will be serving seniors who should graduate in 2004 but have not obtained the appropriate verified credits in reading, writing, and algebra, and a Project Graduation Summer Regional Academy focusing on juniors who need verified credits in algebra.

 

Appropriation #2005022                                                                                                                       $20,394.67

Appropriation of unexpended grant balances for the Emergency Communication Center.

 

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