Attachment A

 

Appropriation 2004057                                                                                                        $ 72,693.00

Albemarle County has been awarded a grant from the Department of Homeland Security in the amount of $72,963.00 to assist the Police Department as well as Fire/Rescue in purchasing equipment related to domestic preparedness.  The above monies will be split 50/50 between the two departments.  Equipment approved by the Department of Emergency Management includes self-contained breathing apparatus (SCBA’s), tactical vests, night vision equipment, surveillance and monitoring equipment and cardiac defibrillation equipment.  There is no local match.

 

Appropriation #2004059                                                                                                      $ 43,552.04

The County receives dedicated State revenues from Fire Program funds and EMS “2-for-Life” program which are estimated in the budget and passed on to each of the County’s volunteer fire departments and rescue squads on an equal basis.  For FY 2004, the County received an additional $9,184.54 from the State Fire Program fund.  This amount is being appropriated among the seven volunteer fire departments.  The County also received an additional $1,114.50 in EMS “2-for-Life” funds which will also be allocated equally between the County’s three volunteer rescue squads.  Original budgeted revenues for the “2-For-Life” program exceeded budgeted expenditures by $1,253.00 which will need to be funded from the General Fund Balance.

 

For several years the County has provided a master property and liability insurance policy for all volunteer fire departments and rescue squads operating in the County.  The premium for FY 2003/04 exceeded anticipated expenditures by $32,000.00.  This additional expenditure will be funded from the General Fund Balance.

 

Appropriation #2004060                                                                                                      $ 11,674.91

Western Albemarle High School and the Warrior Club received donations in the amount of $2,700.00.  Edward and Cynthia Wolanski donated $100.00, H. Carter Myers III donated $100.00, and Real Estate III donated $2,500.00.  These donations will be used to purchase weight room equipment for the new Weight/Wellness Room that is being constructed at the school.  Western Albemarle High School also received a donation in the amount of $1,000.00 from the Pfizer Foundation Volunteer Program.  This donation will be used to purchase music for Symphonic Band, Wind Ensemble, Jazz Band, Flute, Clarinet, Saxophone and Brass Ensembles.

 

Murray Elementary School received an anonymous donation in the amount of $1,000.00.  This donation will be used to support instructional programs at the school.

 

Albemarle High School received a donation in the amount of $650.00 from David Heilberg.  This donation will be used by the Chorus Department to help pay expenses incurred for the upcoming trip.

 

Yancey Elementary School received donations in the amount of $145.00.  Michael and Lilia Allen donated $20.00, James and Jane Fisher Jr. donated $75.00, Jamie and Jay Endahl donated $25.00, and Ellen Taylor donated $25.00.  These donations were made in memory of Ernie White.  Mr. White was the brother of Paula White, gifted teacher at Yancey Elementary School.  These donations will be used by the Gifted Program to benefit Yancey's Yarnspinners and their Tellbration performances.

 

Broadus Wood Elementary School received a donation in the amount of $2,179.91 from the Broadus Wood PTO.  This donation will be used to pay the salary of the Spanish teacher at the school.

 

Woodbrook Elementary School received donations in the amount of $4,000.00.  Christopher Conti, on behalf of G.E. Fanuc, donated $3,000.00 and Century 21, Ray Caddell & Associates donated $1,000.00.  These donations will be used by the School Community Group to fund activities for the students at the school.

 

Appropriation #2004061                                                                                                      $ 13,000.00

CDBG program income funds are to be used to provide assistance to low and moderate income households.  The Housing Department has requested that $13,000 in these funds be appropriated and used to provide a match ($2,600 per house) for a grant AHIP received to construct five homes in Camp Springs using insulated concrete forms for foundations and walls.  The energy-saving improvements in the Camp Springs houses, including the insulated concrete forms, will reduce energy use and cost of maintaining the homes.

Appropriation #2004062                                                                                                      $224,335.00

Albemarle County has been granted funds in the amount of $224,335.00 to assist the Police Department and Fire/Rescue in purchasing equipment and training related to domestic preparedness.  The above monies will be split 50/50 between the two departments.  Training will use approximately 5% while the bulk will be used for equipment.  Examples of equipment approved by the Department of Emergency Management include self-contained breathing apparatus (SCBA’s), tactical vests, night vision equipment, surveillance and monitoring equipment, and cardiac defibrillation equipment.  There is no local match.

 

Appropriation #2004063                                                                                                      $   1,600.00

Western Albemarle High School and the Warrior Club received donations in the amount of $350.00.  Lacy and Leanne Whitmore, Jr. donated $100.00 and Robert Rinehart donated $250.00.  These donations will be used to purchase weight room equipment for the new Weight/Wellness Room that is being constructed at the school.  Western Albemarle High School also received a donation in the amount of $250.00 for Laurel Royse.  This donation will be used for the benefit of the boy’s varsity basketball team.

 

Monticello High School received a donation in the amount of $1,000.00 from H.M. and Joann Walker.  This donation will be used to purchase items for the basketball team.

 

Appropriation #2004064                                                                                                      $ 11,802.63

The Emergency Communications Center (ECC) incurred expenses related to Hurricane Isabel in the amount of $13,261.43.  Of this amount, Federal Emergency Management Agency (FEMA) approved $12,691.00.   Of the approved FEMA amount, FEMA reimbursed 75%, the Virginia Department of Emergency Management reimbursed 15%, and the remaining 10% was absorbed by the locality.  FEMA also provides for a 4% administrative cost on their reimbursement amount.  Based on these guidelines, ECC received $11,802.63 in reimbursement of their expenses. 

 

Appropriation #2004065                                                                                                      $ 29,167.59

In the aftermath of Hurricane Isabel, in an effort to assists citizens with cleanup efforts, the County offered debris collection sites at several County parks as well as a period of time that tipping fees would be paid by the County for debris that was taken to the Ivy Materials Utilization Center.    The County incurred tipping fees of $25,268.00 and currently has a contract, in the amount of $14,000, to grind the debris collected at the parks’ sites.  Of this amount,  the Federal Emergency Management Agency (FEMA) approved $31,363.00.  Of the approved amount, FEMA reimbursed 75%, the Virginia Department of Emergency Management reimbursed 15%, and the remaining 10% was absorbed by the locality.  FEMA also provides for a 4% administrative cost on their reimbursement amount.  Based on these guidelines, the County received $29,167.59 in reimbursement of these expenses.

 

Appropriation #2004066                                                                                                      $ 10,313.44

During the period of January 2003 through October 2003 twelve employees in the Fire/Rescue Department were not properly compensated for the regularly scheduled hours worked over the 212 hours in their 28-day pay cycle.  According to Virginia State Code, the regularly scheduled hours over 212 in the pay cycle are to be paid at the overtime rate (1 ½ times their hourly rate) regardless of whether the employee physically worked all hours scheduled during the pay cycle.  Employees that took vacation time during the cycle are due an additional one-half time for any vacation hours taken during the cycle up to their regularly scheduled hours.  Staff has reviewed the work schedules and leave records for the period of time in question.  Additional funds, in the amount of $9,580.53, for overtime wages and $732.85 in FICA associated with these wages, will be required to properly compensate these employees. These funds will be appropriated from fund balance.

 

Appropriation #2004067                                                                                                      $ 30,055.00

Western Albemarle High School and the Warrior Club received donations in the amount of $1,650.00.  Peoples Mortgage Corporation donated $500.00, Hanckel-Citizens Insurance donated $500.00, D. Brock Green donated $100.00, William and Carolyn Achenbach donated $500.00, and Althea Randolph donated $50.00.  These donations will be used to purchase weight room equipment for the new Weight/Wellness Room that is being constructed at the school.

 

Murray Elementary School received an anonymous donation in the amount of $5,000.00.   This donation will be used toward construction cost of an athletic track for the school.

 

Burley Middle School has received a donation in the amount of $100.00 from Daniel and Jennifer Garces.    This donation will be used for the gifted program at the school.  Burley Middle School also received a donation in the amount of $800.00 from the Sojourners United Church of Christ.  This donation will be used to help fund the LAUNCH Program at the school.  The LAUNCH Program is designed for rising 6th graders that need extra support to succeed at the middle school level. 

 

Broadus Wood Elementary School received a donation in the amount of $1,500.00 from Samuel H. Austin on behalf of the Austin Memorial Foundation.  This donation will be used to purchase specific books for the library and also to purchase hands-on math and/or science materials for Ms. Zehnter's classroom. 

 

Albemarle County Schools received a donation in the amount of $1,200.00 from PMB Pharmaceuticals Inc. This donation will be used to purchase palms and pedometers for the PE Department at Broadus Wood Elementary School. 

 

Albemarle County Schools received a check in the amount of $669.00 from the Greater Kansas City Community Foundation and Affiliated Trusts on behalf of H&R clients who donated to the H&R Block Education Fund.  This donation was placed in the School Board Reserve account.

 

In July 2003, Albemarle County Schools and Monticello Area Community Action Agency (MACAA) signed a Memorandum of Understanding in provision for the Head Start Programs at Baker Butler, Brownsville and Yancey Elementary Schools.  Per this agreement, MACAA agreed to pay for supplies and overhead costs associated with the Head Start Programs.  Albemarle County Schools has received $2,337.00 from MACAA to cover these costs.  Per the agreement, these funds will be appropriated to each school's operating budget.

 

The I.J. and Hilda M. Breeden Foundation has made a matching grant in the amount of $6,250.00 to Baker Butler Elementary School.  Also, the Charlottesville-Albemarle Community Foundation made a matching grant in the amount of $2,000.00.  These funds will support Phase II of the sculpture park on the land surrounding Baker Butler Elementary School.

 

Mr. Douglas and Mrs. Sarah Dupont made a matching donation in the amount of $1,250.00 to Henley Middle School for the Frederick Upton Foundation Grant.  This donation will support Henley's Cultural Enrichment Program in funding three artists-in-residences programs:  Sculpture, Writer, and Dramatic Interpretation.  The projects will involve interactive activities to include hands on learning experiences for students with performing, visual and musical arts.

 

The Virginia Commission for the Arts has made grant awards to several Albemarle County Schools.  Teacher Incentive Grants were made to Baker Butler Elementary in the amount of $100.00, Meriwether Lewis Elementary in the amount of $300.00, Murray Elementary in the amount of $300.00, Stony Point Elementary in the amount of $3,900.00, Woodbrook Elementary in the amount of $900.00, Yancey Elementary in the amount of $300.00, Burley Middle in the amount of $600.00, Jack Jouett Middle in the amount of $599.00, and Henley Middle in the amount of $300.00.  These programs will involve interactive activities to include hands on learning experience for students with performing, visual and musical arts.

 

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