Purchasing  |  Current Solicitations
brown-horizontal-line

 CURRENT SOLICITATIONS

All bids and proposals are due in the Purchasing Office, 401 McIntire Road, Suite 248, Charlottesville, Virginia 22902 until, but no later than the time and date listed within the solicitation documents.  In the event that the County of Albemarle government offices are closed due to inclement weather and/or emergency situations at the time set aside for a pre-bid/pre-proposal meeting and/or the published bid opening or receipt of proposals, they will default to the next open business day at the same time.

Solicitations are provided online in PDF format for viewing and download.  Bidders/Offerors may click on the solicitation number to obtain a copy.  For questions on a specific solicitation, please call (434) 296-5854 and ask to speak with the buyer listed within the solicitation.

DISCLAIMER:  Information obtained on this website are provided solely as a convenience to potential bidders and offerors, and such bidders or offerors assume all risks associated with using this site.  Additionally, by downloading the solicitations contained herein you hereby agree not to alter the contents of the document in any way.  Electronic responses will not be accepted for IFBs and RFPs.  Further, by downloading the solicitation documents from this site, you agree that you are responsible for obtaining any addenda that may be issued thereafter.

The County of Albemarle encourages vendors to become a registered vendor for the County.  Registration can be accessed at http://bso.albemarle.org/bso/.  Vendors must be registered prior to the award of a contract and/or a purchase order being issued.


Open Procurements
Solicitation Name Web and Communications Platform
Solicitation # RFI# 2018-03153-67 
Posting Date 2/14/2018 
Due Date 3/15/2018 3:00 PM 
 
Solicitation Name Roofing Projects [Henley Middle School, Jouett Middle School, Murray Elementary School, Red Hill Elementary School, Red Hill Elementary School, Scottsville Elementary School]
Solicitation # IFB # 2018-03163-38 
Posting Date 2/14/2018 
Due Date 3/16/2018 3:00 PM 
Addenda Pre-bid conferences will be held at the dates/times and locations below:  Scottsville Elementary School - 10am, Wednesday, February 21, 2018;  Red Hill Elementary School - 12pm, Wednesday, February 21, 2018;  Henley Middle School - 9am, Thursday, February 22, 2018;  Murray Elementary School - 11am, Thursday, February 22, 2018;  Jouett Middle School - 1pm, Thursday, February 22, 2018;  Attendance will be optional for those submitting a bid. Refer to attachments for further details.  
 
Solicitation Name Actuarial Services
Solicitation # RFP # 2018-03063-60 
Posting Date 2/13/2018 
Due Date 3/6/2018 3:00 PM 
Addenda Addendum No. 1- Posted 2/21/2018 
 
Solicitation Name Sutherland Science Lab Media Center
Solicitation # IFB 2018-03213-47 
Posting Date 2/13/2018 
Pre-Bid/Proposal Conference 2/21/2018 1:00 PM - Sutherland 
Due Date 3/21/2018 3:00 PM 
 
Solicitation Name Henley Middle School Modernization and Security Addition
Solicitation # 2018-03153-37 
Posting Date 2/12/2018 
Pre-Bid/Proposal Conference 2/21/2018 10:00 AM - 5880 Rockfish Gap Turnpike, Crozet, VA 22932 
Due Date 3/8/2018 3:00 PM 
 
Solicitation Name Rural Residential Real Estate Parcel Inspection
Solicitation # RFQ 2018-03013-65 
Posting Date 2/12/2018 
Due Date 3/1/2018 3:00 PM 
Addenda Addendum No. 1
Posted 2/14/2018 
 
Solicitation Name AHS & WAHS Elevator Upgrades
Solicitation # IFB#2018-03163-44 
Posting Date 2/9/2018 
Pre-Bid/Proposal Conference 2/16/2018 10:00 AM - Albemarle High School 
Due Date 2/23/2018 3:00 PM 
Addenda ADDENDUM ONE-CHANGING BID DATE 
 
Solicitation Name Burley Learning Space Modernization Science Lab
Solicitation # IFB # 2018-03073-50 
Posting Date 2/8/2018 
Pre-Bid/Proposal Conference 2/16/2018 1:00 PM - Burley Middle School-901 Rose Hill Drive, Charlottesville, VA. 22903 
Due Date 3/7/2018 3:00 PM 
 
Solicitation Name Greer ES and Jouett MS Wastewater Pump Stations
Solicitation # IFB # 2018-03093-52 
Posting Date 2/8/2018 
Pre-Bid/Proposal Conference 2/21/2018 10:00 AM - Jack Jouett Middle School, 210 Lambs Lane, Charlottesville, VA. 22901 
Due Date 3/9/2018 3:00 PM 
 
Solicitation Name Murray High School Security Improvements
Solicitation # IFB # 2018-02273-43 
Posting Date 2/7/2018 
Pre-Bid/Proposal Conference 2/15/2018 10:00 AM - Murray High School: 1200 Forest Street, Charlottesville, VA. 22903 
Due Date 3/6/2018 3:00 PM 
Addenda Addendum No. 1
Posted 2/12/2018

Addendum No. 2 - Change in Bid Opening Date
Posted 2/15/2018 
 
Solicitation Name Hollymead Elementary School Kitchen HVAC Replacement
Solicitation # IFB # 2018-02283-32 
Posting Date 2/5/2018 
Pre-Bid/Proposal Conference 2/13/2018 10:00 AM - Hollymead Elementary School- 2775 Powell Creek Dr. Charlottesville, VA. 22911 
Due Date 2/28/2018 3:00 PM 
Addenda ADDENDUM # 1- Posted 2/9/2018 ADDENDUM #2- Posted 2/9/2018 
 
Solicitation Name Sole Source Johnson Controls
Solicitation # Hot Water Coil Parts Replacement 
Posting Date 2/2/2018 
Due Date 2/22/2018 3:00 PM 
 
Solicitation Name Medical Support and Athletic Training Services
Solicitation # RFP 2018-03153-63 
Posting Date 2/2/2018 
Due Date 3/15/2017 3:00 PM 
Addenda Addendum No. 1 - Revision of Statement of Needs
Posted 2/2/2018 
 
Solicitation Name IFB#2018-03053-61
Solicitation # Colonial Detention Basin Repair 
Posting Date 2/2/2018 
Pre-Bid/Proposal Conference 2/16/2018 3:00 PM - Albemarle County Office Building, Room 235 
Due Date 3/5/2018 3:00 PM 
Addenda ADDENDUM ONE-PRE-BID CONFERENCE AGENDA 
 
Solicitation Name Consulting Services; Strategic Planning (Thomas Jefferson Area Community Criminal Justice Board)
Solicitation # RFQ # 2018-02152-64 
Posting Date 1/31/2018 
Due Date 2/15/2018 2:00 PM 
Addenda ADDENDUM No. 1- Posted 2/12/2018 
 
Solicitation Name Darden Towe Park Pond Dredging
Solicitation # IFB# 2018-02222-54 
Posting Date 1/31/2018 
Pre-Bid/Proposal Conference 2/8/2018 10:00 AM - 1445 Darden Towe Park, Charlottesville, Virginia 
Due Date 2/22/2018 2:00 PM 
Addenda Addendum No. 1
Posted 2/12/2018

Addendum No. 2
Posted 2/12/2018 
 
Solicitation Name Murray Elementary School New Generator
Solicitation # IFB# 2018-02263-55 
Posting Date 1/26/2018 
Pre-Bid/Proposal Conference 2/5/2018 10:00 AM - Murray Elementary School, 3251 Morgantown Rd, Charlottesville, VA 22903 
Due Date 2/26/2018 3:00 PM 
Addenda Pre-Bid Meeting Minutes
Posted 2/9/2018

Addendum No. 1
Posted 2/12/2018

Addendum No. 2
Posted 2/13/2018 
 
Solicitation Name Data Connectivity & Cabling
Solicitation # RFP# 2018-02233-62 
Posting Date 1/26/2018 
Due Date 2/28/2018 2:00 PM 
Addenda
  • ADDENDUM ONE  PROPOSAL DUE DATE CHANGED & QUESTIONS/RESPONSES PROVIDED
  • ADDENDUM TWO REPLACE GENERAL CONDITIONS AND BID RECEIPT LOCATION CHANGE
  
 
Solicitation Name Scottsville Community Center HVAC Upgrade
Solicitation # IFB#2018-02203-46 
Posting Date 1/23/2018 
Pre-Bid/Proposal Conference 1/30/2018 10:00 AM - Scottsville Community Center 
Due Date 2/20/2018 3:00 PM 
Addenda
  • Addendum ONE Questions and Responses
  • Addendum TWO REVISED GENERAL CONDITIONS AND CHANGE OF BID RECEIPT LOCATION
  • Addendum THREE Questions and Responses
 
 
Solicitation Name Online Employment Application Licensure and Performance Management System
Solicitation # RFP 2018-02283-59 
Posting Date 1/19/2018 
Pre-Bid/Proposal Conference 2/5/2018 1:00 PM - Albemarle County Office Building located at 401 McIntire Road, HR Conference Room, and Charlottesville, VA 22902 
Due Date 2/28/2018 3:00 PM 
Addenda Addendum No. 1 - Includes instructions regarding preproposal teleconference meeting.
Posted 1/22/2018

Addendum No. 2
Posted 1/29/2018

Addendum No. 3
Posted 2/6/2018

Addendum No. 4
Posted 2/12/2018

  

 
Solicitation Name Stony Point Chiller Replacement
Solicitation # IFB# 2018-02163-34 
Posting Date 1/11/2018 
Pre-Bid/Proposal Conference 1/29/2018 11:00 AM - Stony Point Elementary School, 3893 Stony Point Road, Charlottesville, Va. 22947 
Due Date 2/16/2018 3:00 PM 
Addenda
  • ADDENDUM ONE WITH REVISED BID FORM AND QUESTIONS/RESPONSES 
  • ADDENDUM TWO WITH QUESTIONS/RESPONSES POSTED
  • ADDENDUM THREE WITH REVISED GENERAL CONDITIONS AND CHANGE OF BID RECEIPT LOCATION 
  • ADDENDUM FOUR WITH QUESTIONS/RESPONSES POSTED
    
 
Solicitation Name Henley Middle School Electrical Switchgear- Two Attachments (Bid Docs and Drawings)
Solicitation # IFB# 2018-02213-35 
Posting Date 1/11/2018 
Pre-Bid/Proposal Conference 1/24/2018 10:00 AM - Henley Middle School-5880 Rockfish Gap Turnpike, Crozet, VA. 22932 
Due Date 2/21/2018 3:00 PM 
Addenda
  • Addendum One with New Bid Form
  • Addendum Two with Drawings
  • Addendum Three Change of Bid Receipt Location
  • ADDENUM FOUR - CLARIFIES BID DUE DATE AS WEDNESDAY, 2/21/18
 
 
Solicitation Name Sutherland Middle School Chiller Replacement
Solicitation # IFB# 2018-02153-33 
Posting Date 1/10/2018 
Pre-Bid/Proposal Conference 1/29/2018 10:00 AM - Sutherland Middle School,2801 Powell Creek Dr. Charlottesville, VA. 22911 
Due Date 2/15/2018 3:00 PM 
Addenda Addendum No. 1- Posted 2/5/2018 Addendum No.2- Posted 2/8/2018 Addendum No.3- Posted 2/9/2018 Addendum No. 4- Posted 2/12/2018 
Award Information Notice of Intent to Award- Posted 2/21/2018
 
Solicitation Name Crozet Elementary School Roof Top (HVAC) Replacement
Solicitation # IFB# 2018-02223-36 
Posting Date 1/8/2018 
Pre-Bid/Proposal Conference 1/25/2018 10:00 AM - Crozet Elementary School 1407 Crozet Ave, Crozet, VA, 22932 
Due Date 2/22/2018 3:00 PM 
Addenda IMPORTANT!! ADDENDUM NO. 1 POSTED 1/16/2018- INCLUDES UPDATED DOCS ADDENDUM NO. 2 POSTED 1/24/2018 ADDENDUM No. 3 POSTED 2/1/2018 ADDENDUM No. 4 POSTED 2/9/2018 
 
Solicitation Name Burley Middle School Air Handling Unit Replacement
Solicitation # IFB#2018-02143-31 
Posting Date 1/8/2018 
Pre-Bid/Proposal Conference 1/22/2018 1:00 PM - Burley MS 901 Rose HIll Dr. Charlottesville, VA 
Due Date 2/14/2018 3:00 PM 
Addenda Addenda One 
Award Information Addenda Two Addenda Three-BID LOCATION CHANGE   NOTICE OF INTENT TO AWARD POSTED 02/16/2018
 
Solicitation Name Walton Middle School HVAC Replacement
Solicitation # IFB# 2018-02133-30 
Posting Date 1/5/2018 
Pre-Bid/Proposal Conference 1/22/2018 10:00 AM - Walton Middle School, 4717 Red Hill Road, Charlottesville, VA 22903 
Due Date 2/13/2018 3:00 PM 
Addenda Addendum No. 1
Posted 1/16/2018
Addendum No. 2
Posted 1/23/2018
Pre-Bid Sign In Sheet
Posted 1/25/2018
Addendum No. 3
Posted 1/31/2018
Addendum No. 4 - change of bid receive location
Posted 2/9/2018 
Award Information Notice of Intent to Award
Posted 2/14/2018
Bid Tabulation
Posted 2/21/2018
 
Solicitation Name WAHS Science Lab Addition Pre-Qualification Bid Package
Solicitation # IFB#2018-03273-39 
Posting Date 1/4/2018 
Due Date 2/1/2018 3:00 PM 
Addenda

 IMPORTANT MUST READ NOTIFICATION !!!!!!!!!

TWO PART PROCESS: PART 1) PREQULIFICATION OF BIDDER: SUBMIT PREQUALIFICATION DOCUMENTATION NO LATER THAN FEBRUARY 1, 2018 PART 2) QUALIFIED (ONLY) BIDDERS SUBMIT: BID DUE DATE ON OR BEFORE MARCH 27, 2018.


NOTICE OF PRE-QUALIFIED VENDORS:  THE INVITATION FOR BID WILL BE POSTED ON OR BEFORE FEBURAY 22, 2018 
 
Solicitation Name Internet Connection Services
Solicitation # RFP 2018-01223-53 
Posting Date 12/22/2017 
Due Date 1/22/2018 3:00 PM 
Addenda Addendum No.  1  posted 1/12/2018 
Award Information Currently Under Evaluation
 
Solicitation Name Plumbing/Mechanical Services
Solicitation # IFB#2018-01233-57 
Posting Date 12/22/2017 
Due Date 1/23/2018 2:00 PM 
Award Information Notice of Intent to Award 01/29/2018
 
Solicitation Name Painting Services
Solicitation # IFB# 2018-01233-56 
Posting Date 12/22/2017 
Due Date 1/23/2018 1:00 PM 
Addenda ADDENDUM ONE 
Award Information NOTICE OF INTENT TO AWARD POSTED 01/24/2018
 
Solicitation Name Small General Contracting/Carpentry-Hourly Contractor
Solicitation # IFB# 2018-01233-58 
Posting Date 12/22/2017 
Pre-Bid/Proposal Conference No Pre-bid 
Due Date 1/23/2017 3:00 PM 
Addenda Addendum No. 1- Bid opening delayed.
Posted 1/23/2018 *******Addendum No. 2- UPDATED BID DUE DATE Posted 1/26/2018******************* 
Award Information Notice of Intent to Award Posted 2/6/2018
 
Solicitation Name Lane Baseball Field Poles and Light Fixture Replacement
Solicitation # IFB #2018-01043-42 
Posting Date 12/15/2017 
Pre-Bid/Proposal Conference 12/20/2017 1:00 PM 
Due Date 1/4/2018 3:00 PM 
Addenda Addendum No. 1 posted 12/27/2017
Pre-Bid Conference Sign-In Sheet posted 1/3/2018 
Award Information Notice of Intent to Award
Posted 1/16/2018
 
Solicitation Name Wireless Local Area Network
Solicitation # RFP 2018-01053-40 
Posting Date 12/6/2017 
Due Date 1/5/2018 3:00 PM 
Addenda Addendum No. 1 posted 12/12/2017
Addendum No. 2 posted 12/22/2017
Addendum No. 3 posted 12/28/2017 
Award Information Solicitations are Currently Under Evaluation
 
Solicitation Name Albemarle Fire Rescue Training Center
Solicitation # RFP# 2018-12153-28 
Posting Date 11/28/2017 
Due Date 12/15/2017 3:00 PM 
Addenda Addendum#1 - Revision of Solicitation 
Award Information Solicitations Currently Under Evaluation                 Notice of Intent to Award 02/08/2018
 
Solicitation Name Wellness Program
Solicitation # RFP 2018-11143-24 
Posting Date 10/30/2017 
Pre-Bid/Proposal Conference 11/6/2017 10:00 AM - Albemarle County, 401 McIntire Rd., Room# 246, Charlottesville, VA 22902 
Due Date 11/14/2017 3:00 PM 
Addenda

Addendum No. 1
Addendum No. 2
 

Award Information Notice of Intent to Award
Posted 1/25/2018
 
Solicitation Name Vehicle Body Repairs and Painting Services
Solicitation # RFP 2018-12063-05 
Posting Date 10/30/2017 
Due Date 12/6/2017 3:00 PM 
Award Information Notice of Intent to Award Posted 1/24/2018
 
Solicitation Name ACRJ Pharmacy Services
Solicitation # RFP_2018_08293_03 
Posting Date 8/4/2017 
Pre-Bid/Proposal Conference 8/22/2017 10:00 AM - Albemarle-Regional Jail Muster Room, 160 Peregory Lane, Charlottesville, VA 22902 
Due Date 9/27/2017 3:00 PM 
Addenda Addendum One Posted 8/8/17. Pre-proposal conference moved to August 22, 2017 and closing date changes to August 31, 2017 Addendum Two Posted 8/21/17 Addendum Three Posted 8/22/17  Closing date changes to September 27, 2017 Addendum Four Posted 9/7/17 and eight attachments Addendum Five posted 9/19/17. Question period closed. 
Award Information Solicitations Currently Under Evaluation
 
Solicitation Name Inmate Video Visitation System
Solicitation # RFP #2018-08033-10 
Posting Date 7/5/2017 
Pre-Bid/Proposal Conference 7/14/2017 10:00 AM - 160 Peregory Lane, Charlottesville, VA 22902 
Due Date 8/3/2017 3:00 PM 
Addenda Addendum 1 posted 7/13/2017
Addendum 2 posted 7/28/2017 
Award Information Currently Under Evaluation
 
Procurement information files are in Adobe Acrobat format. Get the free Adobe Reader here.

 
Highlights
 
 
 
Contact the Department
Purchasing
401 McIntire Road
Room 248
Charlottesville, VA 22902
434-296-5854
FAX: 434-972-4006
Email the Department