County Attorney  |  Albemarle County Purchasing Manual
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The Albemarle County Purchasing Manual is adopted by the Albemarle County Board of Supervisors pursuant to Virginia Code Section 2.2-4303.

The Manual is published online as a convenience to citizens and the business community. Although every effort has been made to ensure the accuracy of material published online, the online version of the Purchasing Manual is not official, and the only official edition of the Manual is the printed version adopted by the Albemarle County Board of Supervisors and maintained by the Finance Department's Purchasing Office. The Manual was adopted on November 14, 2001, and is periodically amended as referenced, with a full comprehensive amendment adopted on October 3, 2018.  For more information, please call the Purchasing Office at (434) 296-5854 or e-mail the Purchasing Agent at swinder@albemarle.org

Purchasing Manual  Link to Purchasing Manual Complete pdf

Table of Contents

Chapter 1 - Introduction 

Chapter 2 - The Powers and Duties of the Participants in the Procurement Process

Chapter 3 - General Requirements and Policies Applicable to All Procurements 

Chapter 4 - Determining Which Procedure Applies 

Chapter 5 - Competitive Sealed Bidding: Procedure 

Chapter 6 - Competitive Sealed Bidding: Elements of an Invitation for Bids

Chapter 7 - Competitive Sealed Bidding: Specifications

Chapter 8 - Competitive Sealed Bidding: Addenda, Modifications, and Withdrawals

Chapter 9 - Competitive Sealed Bidding: Evaluating Bids

Chapter 10 - Competitive Sealed Bidding: Canceling the Procurement or Rejecting All Bids

Chapter 11 - Competitive Negotiation: Procedure 

Chapter 12 - Competitive Negotiation: Elements of a Request for Proposals

Chapter 13 - Competitive Negotiation: Evaluation Criteria 

Chapter 14 - Competitive Negotiation: Addenda, Modifications, and Withdrawals

Chapter 15 - Competitive Negotiation: Evaluating Proposals

Chapter 16 - Competitive Negotiation: Negotiations

Chapter 17 - Competitive Negotiation: Selecting a Vendor After Negotiations

Chapter 18 - Competitive Negotiation: Canceling the Procurement or Rejecting All Proposals

Chapter 19 - Sole Source

Chapter 20 - Emergencies

Chapter 21 - Public Auction

Chapter 22 - Small Purchases 

 Chapter 23 - Qualification of a Vendor 

Chapter 24 - Security

Chapter 25 - Protests

Chapter 26 - The Contract

Chapter 27 - Participation of Small Businesses and Minority-Owned, Women-Owned, and Service Disabled Veteran-Owned Businesses in County Procurement

Appendix A - Contract Template Cover

Appendix B - Solicitation Template Cover

Appendix C - Small Purchase Exception List

Appendix D - General Terms and Conditions

Appendix E - Specific Terms and Conditions


 
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County Attorney
401 McIntire Road
Charlottesville, VA 22902
434-972-4067
FAX: 434-972-4068
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